University of Wisconsin–Madison

HRS & Student Help Hiring Integration

The Student Employment Team in Enrollment Management is excited to announce the hiring automation enhancement through the Student Jobs Platform is live. The HRS integration launched on June 1, 2021.

Student Help opportunities will now be able to be hired automatically via the campus hiring system (HRS) as illustrated below.

Recruiting to hiring can now be done in 3 easy steps: Recruit through the Student Jobs Platform and make a hiring decision, Create and send job offers in the system, and add time approver and funding string information upon notification of HRS hire.

Each School/College/Division (S/C/D) has its own processes and protocols for offer card approvals and other steps, so be sure to check with HR at the S/C/D level about guidelines applicable to you.

See the Student Help Hiring Automation Process.

To continue to ensure all Student Help opportunities remain fully accessible and that our recruitment processes are equitable, all units are highly encouraged to utilize the Student Jobs platform to support recruitment needs, unless a similar alternative is already being used.

You are only able to take advantage of this automated job data entry process by using the Student Jobs platform for your recruitment and selection of candidates.

This process only applies to Student Help hires. You should continue to hire all Student Assistant roles (GA, PA, RA, SA, TA, Fellowship) as you do currently.

If you have any questions or need assistance with the HRS Integration process or Student Jobs Platform, the Student Employment team is here to support.

We have been holding Student Jobs Platform trainings and drop in virtual office hours to assist units with this integration. If you haven’t yet attended a session, there’s still time.

You can also contact the Student Employment Team at