University of Wisconsin–Madison

COVID-19 Information for Employees

Respect Statement

COVID-19 is not specific to an ethnicity or race—disease does not discriminate. Racist behaviors or stereotyping are not tolerated at UW–Madison. If you experience harassment or discrimination, students are encouraged to file a bias incident report. Employees may file a complaint with the Office of Compliance.

Reporting to Work

Telecommuting

  • Can I telecommute and perform my work remotely?

    Employees may be approved for telecommuting if their work can be performed remotely. Employees must be approved for telecommuting by their supervisor. Employees approved for telecommuting will continue to receive their normal pay while telecommuting. See the COVID-19 Pandemic Leave Policy for details. Please note, it may be possible that some of your work may be completed remotely while other areas may not. Employees in this situation should account for the time they are unable to complete work using COVID-19 leave until May 15, 2020.

  • What are the requirements associated with telecommuting?

    In response to the COVID-19 pandemic, an addendum has been made to UW–Madison’s current telecommuting policy to provide some flexibility to supervisors and employees who wish to enter into a telecommuting agreement. Your supervisor will provide additional details. See the Addendum to the telecommuting policy for more information.

  • What technology do I need to work remotely?

    The Division of Information Technology offers a list of resources to help with working and learning remotely. Most of the tools and technology you might need are easily accessible with an internet connection and your laptop or home computer. Here’s what you’ll need to know to work remotely.

    University Health Services provides information on preparing ergonomic workstations that make work more comfortable and safer. A PDF on how to telecommute and set up a remote work station is available. If you have any questions or are experiencing discomfort related to your remote workstation, or are interested in a virtual ergonomics consult, please contact ergonomics@wisc.edu.

  • Where can I find additional resources to help me work remotely?

    A website developed by the Office of Strategic Consulting, “Organizational Effectiveness at a Distance,” provides resources to help employees work remotely. It includes information on running effective virtual meetings, supervising staff from afar, and making decisions online, as well as other tips for staying productive and staying well. This collection of resources is available on the Office of Strategic Consulting website.

Emergency Paid Leave

International Employees

Buildings and Transportation

  • Are campus buildings open?

    Campus is currently open to essential employees only. Access to campus buildings is restricted to consolidate essential services, maintain security, and support social distancing for essential staff working on campus.

    All buildings on campus are now locked. Keycards or keys are required to enter all campus buildings. Avoid visiting campus except for essential tasks. If you must visit a campus building, you are required to display your university ID in plain sight or be ready to produce it upon request. Please review additional guidelines and procedures before visiting campus.

    If you need keycard or key access to a locked building, please talk to your supervisor or contact your building manager or the facilities staff of your school, college, or division.

  • What is the status of campus parking?

    At this time, no parking permit or payment is required to park in most surface lots, gated ramps, and garages. All timed meter stalls do not require payment. Flex permit holders do not need to start a paid parking session. There are some exceptions where a lot-specific permit is required to park, including high security areas, areas vital to researchers, and some lots near UW Hospital. Details and a parking map can be found on the Transportation Services website.

  • How are fees for parking permits, bus passes, and other transportation services being handled while campus is closed to all but essential employees?

    As of March 23, payroll deductions for parking permits, bus passes, and other transportation-related services are suspended until campus resumes normal operations. Individuals who paid in full will receive adjusted refunds for the time campus is partially closed. Please keep your permit and/or bus pass and do not return it to Transportation Services if you will need to use it prior to August 31, 2020. Additional details are available on the Transportation Services website.

  • What is the status of the city and campus bus service?

    Madison Metro Transit has announced service changes and reduced operations for the majority of their routes during the COVID-19 public health emergency. Campus buses 80 and 84 are operating on a recess schedule. All Metro buses are restricted to 15 passengers to maintain social distancing. Customers are being asked to board and exit buses using the rear doors; fees will not be collected. Disabled customers in wheelchairs will continue to board at the front of the bus. The most up-to-date information can be found on the Transportation Services website.

Employee and Family Health and Well-being

Status of Campus Initiatives

Recruiting for Open Positions

  • Are there positions currently open at UW–Madison?

    Some recruiting and hiring is continuing during this period, including recruitments that are already in process and new recruitments for essential positions. Positions that are currently accepting applications are listed on jobs.wisc.edu. Interviews are being conducted virtually to maintain social distancing.

  • Is some hiring on hold? Updated

    Some recruiting and hiring is temporarily paused until further notice. There will be no new recruitments for non-essential positions; exceptions will be made only with direct approval from deans, directors, or campus leadership. Hiring units and the Office of Human Resources are working together to determine which new positions are essential.

    Updated May 7, 2020

  • Can newly hired employees start in their new roles at this time?

    Anyone who is hired into a new position may start that position as long as two conditions are met. (1)  The hiring unit must be able to onboard and train the employee under the current circumstances. For non-essential employees, the new employee must be able to receive training and execute the job through distance communication and telecommuting. (2) All required I-9 paperwork must be completed within the first three days of work. If it not possible to meet these conditions, the start date may be delayed until campus resumes normal operations.

  • I have already applied for a position at UW–Madison. How can I find out the status of that hiring process?

    The hiring unit will contact you by email to inform you of any updates to the status of your application.