How to request emergency leave
UW–Madison employees who are affected by COVID-19 may qualify for paid leave under the federal program called the Families First Coronavirus Response Act (FFCRA). These federal FFCRA leave provisions are available through December 31, 2020.
The revised UW–Madison COVID-19 Pandemic Leave Policy extended paid leave to cover employee COVID-19-related absences until May 15, 2020. This UW–Madison COVID-19 Pandemic Leave is no longer available.
Please note: UW–Madison’s response to the COVID-19 pandemic is resulting in rapid changes in HR procedures. Information is being released as it becomes available. Please continue to monitor this page for additions and updates.
More information can be found in the frequently asked questions.
If you need additional clarification, please contact your supervisor or the local human resources contact where you work.
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Frequently Asked Questions
What type of paid leave is available if I am unable to work my full shift, including telework, due to COVID-19?
UW–Madison employees who are affected by COVID-19 may qualify for paid leave under the federal program called the Families First Coronavirus Response Act (FFCRA).
Details about federal emergency leave, including eligibility requirements, are available from your Divisional Disability Representative (DDR) at employeedisabilities.wisc.edu/divisional-disability-representatives-ddr. Information is also available at hr.wisc.edu/covid19/emergency-leave.
UW–Madison COVID-19 leave was available to employees who qualified until May 15, 2020 under the UW–Madison COVID-19 Pandemic Leave Policy. If your reason(s) for leave were covered under both federal and UW COVID-19 leave programs prior to May 16, 2020, your paid leave counted towards satisfying the requirements of the federal emergency leave program.
How will I know which emergency leave program(s) I quality for?
Your Divisional Disability Representative (DDR) will use the information you provide in your request for leave to determine which leave program(s) you qualify for. If you qualify for more than one federal leave program, your DDR will choose the leave program that gives you the greatest benefit. If you have any questions about whether your situation qualifies for COVID-19 leave, please contact your local human resources contact or your DDR.
Do I qualify for paid leave if I cannot work remotely and am told not to report to work?
The federal emergency leave programs under the Families First Coronavirus Response Act (FFCRA) do not include leave provisions for employees who cannot work remotely and are told not to report to work, if this is your only reason for leave. If you have additional reasons for leave, it is possible that one of these other reasons may qualify for federal emergency leave.
Employees who are directed not to report to work and who cannot work remotely qualified for UW COVID-19 leave (paid leave) up to their full pay until May 15, 2020 under the revised UW–Madison COVID-19 Pandemic Leave Policy. This UW–Madison COVID-19 Pandemic Leave is no longer available.
How long will emergency paid leave be available for employees affected by COVID-19?
The federal emergency leave programs continue until December 31, 2020. Under the federal programs, the amount of leave you receive may not represent your full pay. In addition, there is a limit to the amount of paid leave you are entitled to under the federal programs, so you may use up your entitlement before your need for leave ends.
If I use up all of the emergency paid leave I am entitled to under the federal emergency leave programs, and still need to take more leave, what are my options?
You can use your accrued paid leave for any portion of your leave that is not paid. You can also choose to take a partial leave without pay for any portion of your leave that is not paid. To request leave without pay, you must complete the Leave Without Pay Request Form. Please be aware that choosing to take leave without pay may affect your benefits, including health insurance and allocation of paid leave. Your local HR contact can help you identify your options.
How do I request emergency paid leave?
Employees must complete and submit a “Request for Leave under Federal Emergency COVID-19 Leave Programs” form for emergency leave taken from May 16, 2020, through December 31, 2020. If you wish to request emergency leave, your Divisional Disability Representative (DDR) will work with you to complete the request. The DDR will use the information you provide to determine which federal program(s) you qualify for, if any.
I have accrued paid leave that I do not plan to use. Can I donate this paid leave to another UW–Madison employee for use due to the COVID-19 pandemic?
No. At this time, there is no way to donate any form of accrued leave to another employee for use as emergency leave due to the COVID-19 pandemic.