University of Wisconsin–Madison

Single Payroll

Beginning in July 2021, all UW System employees who are paid monthly—including UW–Madison employees—will be moved to a biweekly pay schedule. For these employees, most deductions for benefits such as health, dental, vision and life insurance will be split evenly over the first two biweekly paychecks each month beginning in August.

The term “Single Payroll” refers to the fact that this change standardizes the payroll schedule for all UW System employees.

Transitioning to a Biweekly Payroll Schedule

The transition to Single Payroll begins in July. Employees are encouraged to review the transition timeline and understand how this will impact their paycheck amounts and payroll schedule.

Thumbnail: Single Payroll timelineSingle Payroll timeline for employees paid over 12 months

Thumbnail: Single Payroll timeline for Nine-Month AppointmentsSingle Payroll timeline for employees paid over 9 months

Pay schedules and paycheck amounts

2021 Pay Schedule
This schedule shows pay periods, pay dates, and deductions taken from each paycheck. Note that beginning July 18, 2021, all employees are on the same biweekly payroll schedule.

2022 Biweekly Pay Schedule
This schedule show pay periods and pay dates for 2022. Note that three months include a third paycheck (the “C” paycheck): January, July, and December.

Paycheck Estimator
This tool is a downloadable Excel spreadsheet. You can use the Paycheck Estimator to help you with the personal financial planning associated with the change from a monthly to a biweekly payroll schedule.

Pay Date Model for employees with 12-month contracts

Pay Date Model for employees with 9-month contracts
The Pay Date Model displays your gross earnings by pay date. Simply enter your annual salary in the highlighted box in this Excel spreadsheet. (Your gross earnings are your total earnings before taxes and other deductions are taken out.)

Town Hall Meetings

UW System hosted a series of Town Hall meetings in order to explain the new payroll schedule, describe how benefits deductions will be made, and answer questions from employees. These events have been recorded and are available for viewing on demand, with closed captioning provided. Copies of the slides from each presentation are also available.

Links to selected Town Halls are provided below.

Questions?

If you have questions, please contact the Office of Human Resources:

608-265-2257
2021payrollchanges@ohr.wisc.edu


Language assistance is available from Cultural Linguistic Services.

Español, Hmoob, བོད་ཡིག, 中文, नेपाली
Spanish, Hmong, Tibetan, Chinese, Nepali

Information for employees with an interest-free employee loan

The application period for the Payroll Transition Employee Loan ended August 15, 2021. Employees who have arranged for a short-term, interest-free loan from UW–Madison can find information regarding loan terms and repayment online.

Maintaining financial and emotional well-being

The Employee Assistance Office (EAO) offers resources to help maintain well-being during times of transition. If you are experiencing financial stress, EAO can be a helpful resource. Confidential counseling for employees and their families is available through EAO and is offered 24/7 through LifeMatters.

May 4, 2021
8–9 am
Information for employees with 9-month contracts
Town Hall video
Town Hall slides

May 17, 2021
1–2 pm
Open session for all employees paid monthly
Town Hall video
Town Hall slides

Financial Resources

Spending and Saving Plan Workshops

In this online workshop, you will learn how to create a spending and saving plan that works for you. You will get answers to your questions about managing personal and family finances, including at times of transition. This session will also provide options to consider if you will face a temporary budget shortfall due to a payroll change.

The workshop is offered at no cost by UW Credit Union. Registration is required and can be done up until the workshop starts.

  • Tuesday, February 23, 2021, 9 am
  • Wednesday, March 24, 2021, 5 pm
  • Tuesday, April 27, 2021, 12 noon
  • Tuesday, May 25, 2021, 8 am
  • Tuesday, June 22, 2021, 5 pm

Download workshop slides (PDF)

Articles and Videos

The Division of Extension at UW–Madison offers a variety of financial education resources to help individuals and families keep pace with day-to-day expenses, reach financial goals, adjust to financial changes, and secure their financial future.

See the Division of Extension YouTube channel for brief, informative videos on a wide range of personal financial topics, including the following: