University of Wisconsin–Madison

Payroll Transition Employee Loan Program

Beginning in July 2021, all UW System employees who are paid monthly—including UW–Madison employees—were moved to a biweekly pay schedule. The change is a UW System initiative to align all employees on a single payroll cycle. For those employees who are paid over 12 months, the transition to biweekly pay took place in July and August.

Interest-free loans provided to qualifying employees

UW–Madison recognized that this period of transition would present a financial hardship for some employees. Some employees may not have enough funds to reserve to cover their bills and expenses in early August. To relieve the financial burden of the change to biweekly pay on these employees, UW–Madison offered short-term, interest-free loans to employees who have been directly affected by this July/August transition.

The application period for the Payroll Transition Employee Loan ended August 15, 2021.

Questions?

If you have questions, please contact the Office of Human Resources:

608-265-2257
employeeloan@ohr.wisc.edu

Be sure to use your @wisc.edu email address whenever you are communicating about this loan.

Beware of phishing scam

The UW–Madison Office of Cybersecurity is aware of an active phishing campaign on campus in which the attacker offers to “provide $2300 in assistance for qualifying employees who are experiencing financial hardship.”

Frequently Asked Questions

Loan Eligibility and Terms

  • Who is eligible for a Payroll Transition Employee Loan?

    To qualify for the Payroll Transition Employee Loan Program, an employee must:

    • Have a 12-month contract (be paid on an annual basis)
    • Have an appointment that is continuing until June 30, 2022

    A qualifying employee may be any of the following: Academic Staff, Faculty, Limited Appointee, Graduate Assistant, or an Employee-in-Training.

  • Who is not eligible for a Payroll Transition Employee Loan?

    This program is designed to provide financial assistance to those UW–Madison employees who are directly impacted by the transition from a monthly payroll schedule to a biweekly payroll schedule in July and August, 2021. For this reason:

    • Employees who have nine-month appointments are not eligible
    • Employees who are University Staff are not eligible

    In addition, an employee who has already taken out a loan under the Payroll Transition Employee Loan Program is not eligible to take out a second loan.

  • How much money can I borrow under this loan program?

    You may request a loan amount in increments of $500, with a minimum of $500 and maximum of $2000.

  • Will I pay interest on this loan?

    No. This is a zero-interest loan.

  • What is the minimum loan amount?

    The minimum loan amount is $500.

Loan Repayment

  • How do I repay my loan?

    Loan repayment may be via payroll deduction, check, credit or debit card, or ACH (online transfer of funds).

  • How will the loan payments be deducted from my paychecks?

    Each employee loan has a one-year repayment schedule. Payroll deductions for repayment will be spread evenly over all the biweekly paychecks you receive in one year (26 paychecks total). Payroll deductions begin with the first paycheck in October 2021, paid on Oct. 7, 2021.

  • How much will be deducted for a loan payment from each paycheck?

    The amount that is deducted from each paycheck will be based upon the amount of your loan:

    • $500 loan = $19.23 loan payment deducted from each paycheck
    • $1,000 loan = $38.46 loan payment deducted from each paycheck
    • $1,500 loan = $57.69 loan payment deducted from each paycheck
    • $2,000 loan = $76.92 loan payment deducted from each paycheck

    If you choose to make additional or early payments, your paycheck deductions will remain the same while the loan is in effect, but you will pay off your loan early.

  • If I choose repayment via payroll deduction, what happens if I do not remain employed at UW–Madison through the end of the repayment schedule?

    If you leave UW–Madison employment before the loan is repaid, you can have the remaining balance owed deducted from your final paycheck, or you can continue to make regular payments when you receive your monthly statements.

  • Can I pay my loan off early?

    Yes. Payments can be made before the loan repayment timeframe, and extra payments can be made during the repayment timeframe to pay the loan off early. Additional or early payments can be made via check, credit or debit card, or ACH.

Where to Go for Help