University of Wisconsin–Madison

New performance management interface launching summer 2017

In August 2017, the Office of Human Resources (OHR) plans to launch a new campuswide software program, to streamline and track the activities and conversations required by UW-Madison’s performance management policy.

The Performance Management and Development Program (PMDP) uses performance management software that was originally developed by the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE) for use within their area. It requires little customization, though OHR is making small modifications to provide for the flexibility needed for the program to be of greatest use throughout campus. OHR’s Talent Recruitment and Engagement (TRE) area is managing the development and implementation of this program.

The performance management policy, which launched on July 1, 2015, applies to nearly all Academic and University Staff, and those who supervise them. It requires regular conversations between managers and employees, with documented conversations including an initial expectations and goal-setting conversation when a new employee starts and annually thereafter, a mid-point review, and a summary evaluation. These conversations are intended to benefit employees by enhancing ongoing communications with their manager, and support employee career development by providing employees with insights about the things they’re doing well and suggestions about what could be worked on.

There is not currently a centralized system for tracking and documenting these conversations. PMDP will accomplish this, providing greater consistency in how performance management is documented. PDMP will also support existing school, college and division performance conversation processes.

“This policy is ultimately about ensuring that staff are treated fairly and have opportunities to develop and improve. This program will support employees’ performance and career growth while reducing the amount of work that’s required to track and document these conversations,” said Don Schutt, project sponsor and director of the Office of Talent Management.

“The Office of the Vice Chancellor for Research and Graduate Education required a very flexible tool for tracking performance management conversations, because our area is so large and varied, encapsulating many different types of work environments,” said Julie Karpelenia, project sponsor and assistant vice chancellor of OVCRGE. “I’m glad the flexibility we built into this program is also going to make it a great tool for all of campus.”

The program will be accessible for employees in MyUW. Demos of PMDP are scheduled to begin in May. OHR has published a project timeline and additional information at hr.wisc.edu/pmdp.

If you have questions about launch plans in your area, contact your divisional HR representative.