Preparing for Payroll in Workday

This guide provides information on how to prepare for payroll in Workday, and how you can help your managers/supervisors do the same.

Payroll Validation Dashboard

Review the Payroll Validation Dashboard
Security Roles:	Payroll Partner, Payroll Analyst (UW) Supervisory, and Payroll Lite (view access only to the dashboard)
Description:	A central location to monitor payroll results for accuracy, access key reports, resources, and review payroll impacts in real time.
When to look at reports:	Go to the Payroll Validation Dashboard on Friday of the non-payroll week and Monday through Wednesday of the payroll week.
Resources:	Payroll Validation Webinar and Demos Payroll Validation Dashboard Overview KB

Preparing Payroll - Coordinators

Time and Absence Reports - Coordinators
Security Roles:	Timekeeper (UW) Supervisory, Shared Services Time Tracking, Shared Services Absence
Description:	Review Preparing for Payroll -Time and Absence Reports for Coordinators This KB outlines Time and Absence reports to run throughout the biweekly payroll process to monitoring employee time and time off. The reports are categorized by frequency: daily, weekly, during payroll processing, and post payroll complete. Additionally, guidance on ad hoc reports is provided. This serves as a general guide to available payroll reports; coordinators are encouraged to customize their reporting process based on their School/College/Division's specific needs. Important: Workday time and time off totals and reports update in real time. Time clock and payroll data refresh approximately every 5 minutes.
Resources:	Pay Period Schedule - Time & Absence: overview of the time and absence workflow and responsibilities during a regular pay period. Reporting in Workday: overview on how to find, view, and take available actions on reports, as well as running and scheduling reports in Workday. Workday Payroll Reporting Office Hours Recording

How to Support Managers/Supervisors to Prepare for Payroll

Share with managers and supervisors the information below to help them prepare for payroll.

Time and Absence Reports - Managers/Supervisors
Security role:	Manager, Unit Timekeeper (UW)
Description:	Review Preparing for Payroll -Time and Absence Reports - Manager This KB provides a general guideline on a recommended schedule (daily, weekly, bi-weekly) and reports that manager/supervisors can utilize to establish their time and time off routine. It's important to note that not all listed reports or schedules will be applicable to every employee population. Managers/supervisors are encouraged to customize their time and time off report routine based on their employee population and needs. Manager/supervisors will run most reports out of the Time and Scheduling Hub and the Time and Absence Dashboard.
Resources:	Pay Period Schedule - Time and Absence: review the pay period schedule with managers/supervisors so they understand the payroll timing. Reporting in Workday: overview on how to find, view, and take available actions on reports, as well as running and scheduling reports in Workday. Time & Scheduling Hub Touchpoints - Managers: overview of the basics of the Time & Scheduling Hub and the Time and Absence tasks focusing on reviewing, editing, and approving time.

Workday Tip: You can schedule a report to run automatically based on your chosen frequency. You will receive a notification when your report is ready. See Scheduling a Report for instructions.

Additional Resources

Universities of Wisconsin Calendar and Schedules

Questions?

Contact GetHelpUW@support.wisconsin.edu

Updated: Jul. 02, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/preparing-for-payroll-in-workday/

Payroll Validation Dashboard

Preparing Payroll - Coordinators

How to Support Managers/Supervisors to Prepare for Payroll

Additional Resources

Questions?

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