Overview
Most compensation transactions and title changes for Faculty, Academic Staff, Limited Appointees (FAASLI), and University Staff require approval by the Compensation Center of Excellence (CCoE). Some Workday transactions will automatically route to the Compensation Partner (Local) (CCoE), such as transactions initiated via Change Job or Request Compensation Change business processes. However, other transaction types will not automatically route to the Comp Partner (Local) and require the CCoE to be added as an Additional Approver within the business process. This document outlines which specific transaction types requires the school/college/division to include CCoE as an Additional Approver.
Requesting CCoE as an Additional Approver
For any compensation or titling transaction which requires CCoE approval and the business process is not automatically routed to the Compensation Partner (Local), an individual from the CCoE team will need to be added as an Additional Approver within the Workday business process. This gets added into Workday by the school/college/division.
Any Workday User can be added as an Additional Approver although some business processes may have limitations based on security roles. If an individual is added as an Additional Approver, their review and approval are required to advance and complete the business process. Â
Additional Approvers may be added into the Workday business process by selecting a specific individual. If uncertain of your CCoE contact to add in the approval chain, please route to Michelle McCrumb.
Business Processes Requiring CCoE as an Additional Approver
Job Requisitions
Titles
- Titles in Salary Grade 28-35; 99
- All Titles identified as Diversity, Equity, & Inclusion (DEI) related titlesÂ
- All Institution Titles
- All Human Resources TitlesÂ
 Waiver Job Requisition Reasons
- Employee Choice
- Position Conversion
- Dual Role – Teaching/Research (AS) Waiver
- Reactivate Backup Appointment Â
Lump Sum Payments
| Security Role | Business Process | Reason |
|---|---|---|
| Compensation Partner (Local) | Manage Period Activity Pay (PAP) | Coverage |
| Compensation Partner (Local)* | Manage Period Activity Pay (PAP) | Overload (NON-UW-Madison)Â |
| Compensation Partner (Local)* | Manage Period Activity Pay (PAP) | Overload (UW-Madison)Â |
| Compensation Partner (Local)* | Manage Period Activity Pay (PAP) | Service-Related Payment (Overload) |
| Compensation Partner (Local) | Manage Period Activity Pay (PAP) | Standby |
*CCoE review/approval is required as an Additional Approver only if the requested overload will exceed the established Overload limits as outlined in Policy UW-5031 - Overload.
To view the full list of all transactions at once, please see the CCoE Approvals (All) List
Salary Adjustments NOT Requiring CCoE Approval
For UW-Madison, all FAASLI/US base building adjustments will automatically route to the Compensation Center of Excellence as indicated by the Compensation Partner (Local) security role except for:
- Performance (base building)
- Employees-in-Training (ET)
- Student Assistants (SA)
- Student Hourlies (SH)
- Temporary Employee (TE)
Processing in Workday
Prior to submitting a business process for completion, you may have the ability to select “Add Approvers” for a variety of business processes. If the business process or job requisition requires an Additional Approver, follow the steps below.
Steps to Add Approvers in Workday
| Step 1: Add an Additional Approver |
Select Add Approvers* *Please add Michelle McCrumb as the specific CCoE Additional Approver |
|---|---|
| Step 2: Identify the Additional Approver |
Once you are ready to advance a job requisition or business process forward for review and approval:
|
Questions?
Contact: compensation@ohr.wisc.edu.