Overview
Workday offers communication templates to help you craft personalized, engaging, and nurturing messages. The table below includes the content of each template and push notification.
Below the table are additional message templates that are not available in Workday. Always customize and personalize each message, and remember to communicate with applicants promptly to ensure a positive experience.
Considerations
- Templates may contain merge fields, highlighted in gray. Do not edit merge fields.
- These messages are not sent automatically.
Process
- When selecting the Contact Method, choose Email and Mobile Push Notification. This will ensure notifications are sent through email and the Workday mobile app. Mobile Push Notifications are shorter in length and can also be customized.
- Select Default Recruiting Communications for the Notification Template:
- The From Display Name and Reply To Email Address fields should be changed as needed. The From Email Address field will default to 'wisconsin@myworkday.com.'
|
Template Name |
Email Subject | Message Body | Push Notification |
|---|---|---|---|
|
Assessment Confirmation |
Assessment Confirmation - Job Posting Title |
CF REC Name + Comma CT Thank you for scheduling your assessment for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please review the following information regarding your assessment. Assessment information: Thank you. |
CF REC Name + Comma CT Thank you for scheduling your assessment for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please check your email for details. Thank you. |
|
Interview Confirmation |
Interview Confirmation - Job Posting Title |
CF REC Name + Comma CT Thank you for scheduling your interview for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please review the following information regarding your interview. Interview information: Thank you. |
CF REC Name + Comma CT Thank you for scheduling your interview for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please check your email for more information. Thank you. |
|
Interview Reminder |
Interview Reminder - Job Posting Title |
CF REC Name + Comma CT This is a reminder that you are scheduled for an interview for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Interview Details: Please reach out to the contact listed on the job posting for questions. Thank you. |
CF REC Name + Comma CT This is a reminder that you are scheduled for an interview for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please check your email for more information. Thank you. |
|
Invitation to Interview - External Candidate |
Invitation to Interview - Job Posting Title |
CF REC Name + Comma CT We would like to invite you to an interview for the Job Posting Title position at the CF REC LRV - Company Name from Job Requisition. To schedule your interview, please log into your Candidate Home account and go to your My Tasks section and follow the on-screen instructions. Create Candidate Home Account URL Thank you. |
CF REC Name + Comma CT We would like to invite you to an interview for the Job Posting Title position at the CF REC LRV - Company Name from Job Requisition. To schedule your interview, please log into your Candidate Home account and go to your My Tasks section and follow the on-screen instructions. Thank you. |
|
Invitation to Interview - Internal Candidate |
Invitation to Interview - Job Posting Title |
CF REC Name + Comma CT We would like to invite you to an interview for the Job Posting Title position at the CF REC LRV - Company Name from Job Requisition. To schedule your interview, please log into your Workday account and go to your My Tasks icon in the upper right corner of the homepage and follow the on-screen instructions. Thank you. |
CF REC Name + Comma CT We would like to invite you to an interview for the Job Posting Title position at the CF REC LRV - Company Name from Job Requisition. To schedule your interview, please log into your Workday account and go to your My Tasks icon in the upper right corner of the homepage and follow the on-screen instructions. Thank you. |
|
Job Requisition - Canceled |
Job Application Update - Job Posting Title |
CF REC Name + Comma CT Thank you for your interest in the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. We appreciate the time you spent during the application process. We regret to inform you that the search has been canceled. Thank you for your interest in this position, and please continue to check our website for future job opportunities. Best wishes for success in your professional pursuits. Thank you. |
CF REC Name + Comma CT Thank you for applying for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please check your email for information regarding your application. Thank you.
|
|
No Longer Considered |
Job Application Update - Job Posting Title |
CF REC Name + Comma CT Thank you for taking the time to apply for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. We were fortunate to have many qualified applicants. We regret to inform you that you were not selected to move forward in the recruitment process for this position. We appreciate your interest in employment with the CF REC LRV - Company Name from Job Requisition and encourage you to apply for future job openings. We wish you success in your job search. Thank you. |
CF REC Name + Comma CT Thank you for applying for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please check your email for information regarding your application. Thank you. |
|
No Longer Considered - Does Not Meet Minimum Qualifications |
Application Update - Job Posting Title |
CF REC Name + Comma CT Thank you for taking the time to apply for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. We were fortunate to have many qualified applicants. We regret to inform you that you did not meet the minimum qualifications for this position. We appreciate your interest in employment with the CF REC LRV - Company Name from Job Requisition and encourage you to apply for future job openings. You can set up a job alert to be notified when positions in your area of interest become available. We wish you success in your job search. Thank you. |
CF REC Name + Comma CT Thank you for taking the time to apply for the position of Job Posting Title at the CF REC LRV - Company Name from Job Requisition. Please check your email for an update on your application. Thank you. |
Additional Templates
You can also send messages to candidates in Workday without using one of Workday's templates. Below are examples of recruitment-related messaging for which Workday does not have a pre-built template.
Missing application materials
Subject: Follow-Up: Missing Application Materials for [TITLE] position
Good morning/evening [NAME],
Thank you for taking the time to apply to the [TITLE] (job number: XXXXXXXX) with [UNIT] at UW-Madison.
Upon reviewing your application, we noticed that the required documents outlined in the job posting were not submitted.
To be considered for the position, please reply to this email with [MISSING MATERIALS] no later than 11:59pm on [MONTH, DAY, YEAR].
Thank you for your interest in employment at the University of Wisconsin-Madison.
Disposition due to incomplete materials
Subject: Job Application Update - [TITLE]
Good morning/evening [NAME],
Thank you for taking the time to apply for the position of [TITLE] at the University of Wisconsin-Madison.
As noted in previous emails, your application was missing required materials. Since we did not receive those materials by the deadline, you will not be considered for this position. We appreciate your interest in employment with the University of Wisconsin-Madison and encourage you to apply for future job openings.
Update on hiring process
Subject: Update on hiring process for your job application at UW-Madison
Good morning/evening [NAME],
I am writing to provide an update on the hiring process for the [TITLE] position at the University of Wisconsin-Madison. Due to [REASON], the process has been delayed.
Thank you for your patience. We will keep you updated in case there is any change.
If you need anything, please reach out.
Thank you.
Follow-up after interview
Subject: Thank you for the interview
Good morning/evening [NAME],
Thank you again for your time - we enjoyed speaking with you! We’re finishing up our review process and will get back to you as soon as we make a decision. We appreciate your patience.
Let us know if you have questions in the meantime.
Thank you.
Follow-up to non-selected finalist(s)
Subject: Job Application Update - [TITLE]
Good morning/evening [NAME],
Thank you again for your interest in the [TITLE] position at UW-Madison. While we decided to move forward with another candidate, we are impressed with your skills and qualifications.
We think you could be a great fit for future opportunities and would love to stay in touch with you.
If you’re open to this, we will reach out to you the next time we're hiring.
Thank you again for your time.
Questions?
Contact your Talent Acquisition Specialist.