University of Wisconsin–Madison
Human Resources

Candidate View, by Job Application Status

Overview

In Workday Recruiting, a candidate's profile includes three parts: Application Status (Active/Inactive), the Stage (e.g. Screen), and the Step within that Stage (e.g. Phone Screen, Resume Screen). 

Updating the Status and Stage of a candidate's application will influence what they see in their Candidate Home account, while the Step does not. It's important to ensure that candidates' application statuses (Status, Stage and Step) are updated timely and accurately throughout the recruitment process.

Candidate Status Preview

Important: Changing a candidate's status in Workday, including removing them from consideration or closing the Job Requisition, does not send them any kind of notification/communication. Use the Send Message feature in Workday to communicate when you update candidate statuses.
Candidate Views, By Job Application Status

Stage/Action

 What Candidate Sees Where Candidate Finds Job

Review

 Application Status: Submitted Active tab

Any other Active Stage
(Interview, Assessment, Employment Agreement)

 Application Status: In Progress Active tab

Any Decline/Disposition Reason, except Withdrawn 
(i.e. changing the Candidate status to Inactive)

 Application Status: Completed Inactive tab

Withdrawn

 Application Status: Withdrew Inactive tab

Job Requisition Canceled
(Regardless of reason selected)

 Application Status: Completed Inactive tab

Job Requisition Frozen

 The status they were in at the time

 Active or Inactive tab
(Status-depending)

Additional Resources

Questions?

Contact Talent Acquisition.

Updated: Dec. 12, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/candidate-view-by-job-application-status/

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