If the Faculty Promotion is initiated using Change Job Promotion the Update Academic Appointment Business Process will kick off as a Sub Process and a To Do will be assigned and will appear in My Tasks in Workday. If the Update Academic Appointment To Do is not triggered, then update by navigating to the Job Profile > Academic > Current Appointments and clicking update. More information can be found in the Managing Academic Appointments in Workday Job Aid.Â
Note: For Joint appointments entry is required for both appointments.
Key Details to Check and Update
- Start Date: Effective date of the change. Should align with the date their promotion was processed on their paid position.
- Employment Position: Make sure the correct employment position is populated
Appointment Information
- Reason: Update Appointment > Promotion
- Rank: Associate Professor (or Professor)
- Title: Associate Professor (or Professor)
- Identifier: Make sure correct (Tenure-Primary vs Tenure-Joint)
- Roster percent: 100% if only tenure-primary; otherwise Tenure-Primary and Tenure-Joint should equal 100%
Additional Appointment InformationÂ
- Click on arrow to show this data:
- Academic Review Date: Overwrite with Post Tenure Review (PTR) date. The next PTR must be completed within 5 years after promotion. Note: If promotion to full, check date (it may already be accurate).
Tenure Information
- Tenure Home: Should be the same as Academic unit unless this is a joint tenure appointment
- Tenure Status: Change to tenured (if promotion to associate)
- Probationary End Date: Delete date (if promotion to associate)
- Tenure Award Date: Enter tenure award date (if promotion to associate)
