If the Faculty Hire is initiated using a Job Requisition the Add Academic Appointment Business Process will kick off as a Sub Process and a To Do will be assigned and will appear in My Tasks in Workday. If the Add Academic Appointment To Do is not triggered, first double check it is not in process, and if it is not, add by navigating to the Job Profile > Actions > Academic Faculty > Add Academic Appointment. More information can be found in the Managing Academic Appointments in Workday Job Aid.
Key Details to Check and Populate
- Start date: Must match appointment start date in letter
- Academic unit: Must be a tenure-granting unit (Tableau)
- Employment position: Make sure the correct employment position is selected
Appointment Information
- Track type: Tenured/tenure track
- Reason: Needs to be Add Academic Appointment > New Appointment > Hire
- Rank: Assistant Professor
- Note: Not required in initial entry, but needs to filled out
- Appointment Specialty: Only fill in if Dual Hire or RISE or Mentoring Initiative hire (drop down menu with many options)
- Title: Created by choosing the appropriate rank
- Identifier: Make sure correct (Tenure-Primary vs Tenure-Joint)
- Roster Percent: 100% if only tenure-primary; otherwise Tenure-Primary and Tenure-Joint should equal 100%
Additional Appointment Information
- Click on arrow to show this data:
- Academic Review Date:Â Enter as 6 years for standard clock
- Note: Make sure calculation is correct, 9 vs 12 month (May vs June)
- If candidate received credit for previous service add in comments which institution and for how many semesters
Tenure Information
- Tenure Track Eligible: Yes
- Tenure Home: Should be the same as Academic unit unless this is a joint tenure appointment
- Tenure Status: Tenure track (probation)
- Probationary End Date: End of Appointment: 7 years for standard clock.
- Note: One year more than academic review date
- Note: Make sure calculation is correct. 9 vs 12 month (May vs June)
