University of Wisconsin–Madison

Compensation Cutover Dates

Overview

This KB provides compensation-related cutover dates in preparation for Workday go-live. Please keep in mind, work is still being done and this information may change.

Cutover Dates
Date

Event/Process

Responsible Party

Ongoing

Review pending overloads

  • If overload was paid, finish approvals
  • If overload was never paid, cancel overload

Review JEMS Rate and Title transactions

  • Cancel if not needed or moving forward before Workday go-live

Review current position vacancy announcements (PVLs) in JEMS PVL to determine

  • If PVL should be canceled
  • If PVL should be finalized
Dept/Division
6/12/2025
  • Last Day to Division Approve a JEMS Rate and Title transaction effective through 6/14/2025
  • Retro Transaction Deadline (transactions from 5C or before), must be entered by 4:30 p.m.

Dept/Division

6/15/2025 - 6/28/2025

  • Last Pay Period in HRS (6B) 
  • Limited critical/essential HR transactions should be entered into HRS
  • Any transaction effective between 6/15 and 6/28 must be fully entered (HRS via JEMS) in advance by no later than 6/30/2025 at 4:30 p.m.
Dept/Division/CCoE
6/16/2025
  • Last day for 6A HR transaction entry into HRS, must be entered by 4:30 p.m.
Dept/Division/CCoE
6/17/2025
  • First snapshot of HRS data to be loaded into Workday

ATP Team

6/19/2025
  • Last day to Division Approve/Delegation Approve a PVL in JEMS
Dept/Division
6/20/2025
  • Last day to Division Approve/Delegation Approve a PVL Waiver in JEMS

Dept/Division

6/25/2025
  • Last Day to Division Approve a JEMS Rate and Title transaction effective through 6/28/2025
  • Last Day to submit and approve an overload in the overload system effective through 6/28/2025

Dept/Division

6/26/2025
  • Retro Transaction Deadline (transactions from 6A or before), must be entered by 4:30 p.m.

Dept/Division

6/28/2025
  • Latest effective date converted to Workday 

ATP Team

6/29/2025
  • First Pay Period in Workday begins (7A, 6/29/2025 - 7/13/2025)
  • Transactions effective 6/29/2025 and after will not convert to Workday even if they are entered into HRS in advance

Dept/Division

6/29/2025 - 7/6/202
  • Freeze on new transaction entry
  • ATP Team will catch up on transactions effective 6/15 - 6/28
  • Some EIBs for transactions effective 6/29/2025 will be loaded during this time (grad assistant increases)
ATP Team
6/30/2025
  • Last day for 6B HR transaction entry into HRS, must be entered by 4:30 p.m.​
  • HRS will become View Only at 4:30 p.m.
Dept/Division/CCoE/ATP Team
7/1/2025
  • Second snapshot of HRS data and last payroll confirm in HRS (6B)
  • Overload System will become view only
  • Last payroll confirm in HRS (6B)
CCoE/ATP Team

7/7/2025

  • Workday Opens for all Employees
  • Changes for the 7A must be manually entered if not loaded using an EIB 
Dept/Division/CCoE/ATP Team
7/17/2025
  • First Payroll Run (7A) in Workday
ATP Team

Questions?

Contact compensation@ohr.wisc.edu.

Updated: Mar. 07, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/compensation-cutover-dates/

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