This KB provides compensation-related cutover dates in preparation for Workday go-live. Please keep in mind, work is still being done and this information may change.
Cutover Dates
Date
Event/Process
Responsible Party
Ongoing
Review pending overloads
If overload was paid, finish approvals
If overload was never paid, cancel overload
Review JEMS Rate and Title transactions
Cancel if not needed or moving forward before Workday go-live
Review current position vacancy announcements (PVLs) in JEMS PVL to determine
If PVL should be canceled
If PVL should be finalized
Dept/Division
6/12/2025
Last Day to Division Approve a JEMS Rate and Title transaction effective through 6/14/2025
Retro Transaction Deadline (transactions from 5C or before), must be entered by 4:30 p.m.
Dept/Division
6/15/2025 - 6/28/2025
Last Pay Period in HRS (6B)
Limited critical/essential HR transactions should be entered into HRS
Any transaction effective between 6/15 and 6/28 must be fully entered (HRS via JEMS) in advance by no later than 6/30/2025 at 4:30 p.m.
Dept/Division/CCoE
6/16/2025
Last day for 6A HR transaction entry into HRS, must be entered by 4:30 p.m.
Dept/Division/CCoE
6/17/2025
First snapshot of HRS data to be loaded into Workday
ATP Team
6/19/2025
Last day to Division Approve/Delegation Approve a PVL in JEMS
Dept/Division
6/20/2025
Last day to Division Approve/Delegation Approve a PVL Waiver in JEMS
Dept/Division
6/25/2025
Last Day to Division Approve a JEMS Rate and Title transaction effective through 6/28/2025
Last Day to submit and approve an overload in the overload system effective through 6/28/2025
Dept/Division
6/26/2025
Retro Transaction Deadline (transactions from 6A or before), must be entered by 4:30 p.m.
Dept/Division
6/28/2025
Latest effective date converted to Workday
ATP Team
6/29/2025
First Pay Period in Workday begins (7A, 6/29/2025 - 7/13/2025)
Transactions effective 6/29/2025 and after will not convert to Workday even if they are entered into HRS in advance
Dept/Division
6/29/2025 - 7/6/202
Freeze on new transaction entry
ATP Team will catch up on transactions effective 6/15 - 6/28
Some EIBs for transactions effective 6/29/2025 will be loaded during this time (grad assistant increases)
ATP Team
6/30/2025
Last day for 6B HR transaction entry into HRS, must be entered by 4:30 p.m.​
HRS will become View Only at 4:30 p.m.
Dept/Division/CCoE/ATP Team
7/1/2025
Second snapshot of HRS data and last payroll confirm in HRS (6B)
Overload System will become view only
Last payroll confirm in HRS (6B)
CCoE/ATP Team
7/7/2025
Workday Opens for all Employees
Changes for the 7A must be manually entered if not loaded using an EIB