This guidance provides information on how to enter time worked in Workday depending on your employee classification. Your local HR department or supervisor/manager is able to provide you with your employee classification and whether you will enter time worked and through which method.
Enter Time Worked
Timesheet or Web Clock User (For Hourly, Nonexempt Academic Staff, Student Hourly, or Nonexempt Graduate Assistant)
You will record your time using the Workday Time Application. This involves either a timesheet or the Web Clock’s “Check In/Check Out” buttons.
- Refer to the KB Entering Time in Workday for instructions.
Note: You must enter and submit your timesheet so your supervisor/manager can approve your timesheet.
- For Meal Time Entry connect with your supervisor/manager to understand their best practices for entering meal times. If you need to cancel an automatic meal deduction on your timesheet, refer to the Canceling an Automatic Meal Deduction on Timesheet KB.
How to Edit Your Timesheet
To Edit: In your timesheet, click on the time block you want to edit and make your changes.
Note: If changes are made to the timesheet after being submitted, resubmit the timesheet again to send to your manager/supervisor for approval.
- If you use Web Clocks, please contact your local payroll coordinator or manager/supervisor for assistance with edits.
Timesheet Lockout Period
Lockout Period Definition: The time frame where a timesheet may not be edited in Workday.
- Always refer to your local HR department lockout period guidance.
- Employee timesheets are typically locked for payroll processing on Thursdays following the close of each biweekly pay period. You can find these dates on the 2025 Biweekly Pay Schedule.
- If your manager or HR department makes an edit on your behalf, you will receive a notification, and the changes will be automatically submitted. No further action is required from you.
No Time Worked Entry (For Exempt Academic Staff, Exempt University Staff, Faculty, and Exempt Limited Staff)
If you are an Exempt Academic Staff, Exempt University Staff, Faculty, or Exempt Limited Staff, you do not need to record your work hours in Workday. Instead, you must request time off as needed. For more information on how to request time off go to Time and Time Off.
Converting Overtime Hours to Compensatory Time
If you are an eligible employee learn how to convert your overtime hours to compensatory time.
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Review the Overtime Policy.
- Refer to the KB on Converting Overtime Hours to Comp Time.
Questions?
Contact your supervisor/manager.