Academic HR Cutover Dates

Review pending overloads

• If overload was paid, finish approvals
• If overload was never paid, cancel overload

Review JEMS Rate and Title transactions

• Cancel if not needed or moving forward before Workday go-live

Review current position vacancy announcements (PVLs) in JEMS PVL to determine:

• If PVL should be canceled
• If PVL should be finalized

Deadline to have Academic Information (tenure, etc.) entered into HRS​

• Any Academic related entry that is effective between 4/1 and 6/28 should be entered into HRS by 3/31/2025
• All transactions that are effective after 6/29/2025 will be held and manually entered into Workday after 7/7/2025

• Last Pay Period in HRS-6B 
• Limited critical/essential HR transactions should be entered into HRS
• Any transaction effective between 6/15 and 6/28 must be fully entered (HRS via JEMS) in advance by no later than 6/30 at 4:30PM

• Last Day to Division Approve a JEMS Rate and Title transaction effective through 6/28/2025
• Last Day to submit and approve an overload in the overload system effective through 6/28/2025

• Latest effective date converted to Workday 
• Last day to use Heart Tool for Summer 2025

• First Pay Period in Workday begins (7A, 6/29-7/13)
• Transactions effective 6/29/2025 and after will not convert to Workday even if they are entered into HRS in advance

• Freeze on new transaction entry
• ATP Team will catch up on transactions effective 6/15-6/28 
• Some EIBs for transactions effective 6/29 will be loaded during this time (grad assistant increases)

• Last day for 6B HR transaction entry into HRS, must be entered by 4:30PM​
• HRS will become View Only at 4:30PM

• Second snapshot of HRS data and last payroll confirm in HRS (6B)
• Last payroll confirm in HRS (6B)

• Workday Opens for all Employees
• Changes for the 7A must be manually entered if not loaded using an EIB