University of Wisconsin–Madison
Human Resources

Apply for Jobs at UW-Madison as an External Employee

Jobs at UW is the official job listing site for the University of Wisconsin–Madison. The jobs website provides a list of all currently available positions. You can search and apply for career opportunities from your phone, tablet, or computer. 

   

Search for Jobs

At www.jobs.wisc.edu, you can search for jobs in 2 different ways:

  • Click the 'Browse All Jobs.' 
    Screenshot of the Jobs at UW homepage with Browse All Jobs link highlighted
  • Search by keyword. In the search bar, enter title, location, or a different search term and click ‘Search.’
    Screenshot of the Jobs at UW homepage with search bar highlighted

Use Filters

Narrow the list of jobs (make the list smaller) with filters. Click the checkbox to the left of the filters you want:

  • Location
  • Time type (full-time or part-time)
  • Job group
  • Employment type

When you click a checkbox, the list updates automatically. Click the checkbox again to remove the filter.

Example: If you click ‘Browse All Jobs,’ you will see a list of all available jobs. You can use filters to see only full-time jobs in Madison, WI.

After you narrow your search, click the position titles to learn more about each job.

Screenshot of a job search result with a job title highlighted.

Apply for a Job

If you want to apply for a job:

  • Click ‘I am not a current employee.’
  • Enter your First Name, Last Name, and Email address in the ‘Apply Now’ box.
  • Click ‘Apply Now.’
  • You will see the job application.
    • Starting July 7, 2025, you must create an account (even if you applied to UW-Madison in the past.)  

Screenshot showing the Apply Now section on the right sidebar of the job opening pages. It has two options, to apply as a current employee or not as a current employee.

Apply Manually
Step 1

Click 'Apply Manually.' Create an account (starting July 7, 2025 or if this is your 1st application).

Screenshot of the Create Account screen.

  1. Enter your email address.
  2. Create a password.
  3. Use this email address and password every time you apply.
  4. Click the red 'Create Account' button.
Step 2: My Information

Fill out 'My Information.' 

  • You must complete all fields with a red asterisk (*).
  • Click 'Save and Continue.'

Screenshot of the My Information panel which contains form fields asking questions about the applicant.
Step 3: My Experience

Go to 'My Experience.'

  1. Upload your application materials (usually resume and cover letter).
  2. Follow all instructions in the 'How to Apply' section of the job posting. Common examples include a resume and a cover letter. 

    Make sure to read this section so you know which documents to upload. If you don’t include the right ones, you might not be considered for the job.

  3. To upload materials, click 'Select files' or drop files from your computer into the gray box.
    Screenshot of Applicant Materials upload panel.
  4. You will see files that uploaded successfully in the gray box.
    Screenshot of message indicating a successful file upload.
  5. If you want to remove a file, click the trash can icon.
  6. Click 'Save and Continue' after you upload all your materials.
Step 4: Application Questions

Answer the required questionnaires.  

  • Choose if you want to request confidentiality.
  • If you do not request confidentiality, UW might have to share your identity and application materials during an open records request.

Screenshot showing the confidentiality question and options to accept or decline.

Step 5: Voluntary Disclosures and Self Identify

Complete ‘Voluntary Disclosures and Self Identify.’

  • Please fill out the ‘voluntary disclosures.’
  • The federal government requires us to collect information about job applications.
  • You do not have to answer these questions.
  • We do not share your answers with hiring committees.
  • We do not use your answers to decide if you are eligible for a job.
Step 6: Review

Review your application. When you are ready, click ‘Submit.’

Screenshot showing the Review panel and submit button. The review panel shows the information that you've previously included in the application.

You will get an email and a pop-up message to confirm you submitted your application correctly.

Screenshot showing the Application Submitted confirmation pop-up.

View Your Applications

Applicant Account Overview

After you submit your application, you will automatically go to your applicant account.

In your applicant account you can see:

  • your active and inactive job applications.
  • your application status.
  • jobs that are similar to the jobs you applied for.

Screenshot showing the applicant account screen. The applicant's past and current applications appear at the bottom.

Withdraw Your Application

Withdraw Your Application
Step 1: Action Menu

If you are not interested in a job you applied for, withdraw (cancel) your application.

Screenshot showing the My Applications section of Applicant Account. A button is shown highlighted under the Actions column. The button contains three dots.
Step 2: Withdraw
  1. Go to ‘My Applications.’
  2. Click the menu (3 dots) under the ‘Actions.’
  3. Click ‘Withdraw Application.’

Screenshot showing the withdraw application option listed in the Action menu.

Read the pop-up message and click:

  1. ‘Withdraw’ to cancel your application.
  2. ‘Cancel’ to keep your application active and continue applying for the job.

Screenshot showing the popup message.

If you withdraw, your application will move to the 'Inactive' tab in 'My Applications.' 

Screenshot showing the inactive tab.

Updated: Jul. 01, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/apply-for-jobs-at-uw-madison-as-an-external-employee/

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