Requesting a CCoE Ad Hoc Approver
Various compensation and titling requests require approval from the Compensation Center of Excellence (CCoE). For any transaction which requires approval and is not automatically routed to the Compensation Partner (Local), an individual from the CCoE team will need to be added as an ad hoc approver. Adding an ad hoc approver allows for the addition of an individual(s) into the review/approval chain of a business process in Workday.
Any Workday User can be added as an ad hoc approver although some business processes may have limitations based on security roles. If an individual is added as an ad hoc approver, then review and approval are required to advance and complete the business process.
Ad hoc approvers are added using specific individuals. If uncertain of your CCoE contact to add in the approval chain, please review the list of CCoE Ad Hoc Approvers.
Transactions Requiring CCoE Ad Hoc Approval
Job Requisitions
Titles
- Titles in Salary Grade 28-35; 99
- All Titles identified as Diversity, Equity, & Inclusion (DEI) related titles
- All Institution Titles
- All Human Resources Titles
Waiver Job Requisition Reasons
- Employee Choice
- Position Conversion
- Dual Role – Teaching/Research (AS) Waiver
- Reactivate Backup Appointment
Business Processes Requiring CCoE Ad Hoc Approval
Job Changes
| Security Role | Business Process | Reason |
|---|---|---|
| Compensation Partner (Local) | Job Change | Academic Pay Election |
| Compensation Partner (Local) | Job Change | Backup Job Activated |
| Compensation Partner (Local) | Job Change | Compensation Basis Change |
| Compensation Partner (Local) | Job Change | Demotion - Involuntary |
| Compensation Partner (Local) | Job Change | Demotion - Voluntary |
| Compensation Partner (Local) | Job Change | Due to Appeal (Job Code) |
| Compensation Partner (Local) | Job Change | FLSA Adjustment |
| Compensation Partner (Local) | Job Change | FLSA Adjustment - FTE Change |
| Compensation Partner (Local) | Job Change | New Title Assignment |
| Compensation Partner (Local) | Job Change | Permanent Change in Responsibilities |
| Compensation Partner (Local) | Job Change | Promotion |
| Compensation Partner (Local) | Job Change | Reassignment |
| Compensation Partner (Local) | Job Change | Temporary Change in Responsibilities |
Lump Sum Payments
| Security Role | Business Process | Reason |
|---|---|---|
| Compensation Partner (Local) | Manage Period Activity Pay (PAP) | Coverage |
| Compensation Partner (Local)* | Manage Period Activity Pay (PAP) | Overload (NON-UW-Madison) |
| Compensation Partner (Local)* | Manage Period Activity Pay (PAP) | Overload (UW-Madison) |
| Compensation Partner (Local)* | Manage Period Activity Pay (PAP) | Service-Related Payment (Overload) |
| Compensation Partner (Local)** | One-Time Payment (OTP) | Child Care Stabilization Program |
| Compensation Partner (Local)** | One-Time Payment (OTP) | Gen Wage Pay Plan Lump |
| Compensation Partner (Local)** | One-Time Payment (OTP) | Hiring Bonus |
| Compensation Partner (Local)** | One-Time Payment (OTP) | Referral Bonus |
| Compensation Partner (Local)** | One-Time Payment (OTP) | Retention Bonus |
*CCoE review/approval is required as an Ad Hoc Approver only if the requested overload will exceed the established Overload limits as outlined in Policy UW-5031 - Overload.
**Currently, Workday does not provide the ability to add an ad hoc approver for OTPs. Approval for these business processes will need to be routed to CCoE via email until further notice. Approval email must be uploaded as an attachment within the OTP transaction.
To view the full list of all transactions at once, please see the CCoE Approvals - All list.
Salary Adjustments NOT Requiring CCoE Ad Hoc Approval
For UW-Madison, all FAASLI/US base building adjustments will automatically route to the Compensation Center of Excellence as indicated by the Compensation Partner (Local) security role except for:
- Performance (base building)
- Employees-in-Training (ET)
- Student Assistants (SA)
- Student Hourlies (SH)
- Temporary Employee (TE)
Processing in Workday
Prior to submitting a business process for completion, you may have the ability to select “Add Approvers” for a variety of business processes. If the business process or job requisition requires ad hoc approval, follow the steps below.
Steps to Add Approvers in Workday
| Step 1: Add an Ad Hoc Approver |
Select Add Approvers* *Please add the specific CCoE Additional Approver assigned to your school/college/division as listed in the CCoE Ad Hoc Approvers list. |
|---|---|
| Step 2: Identify the Additional Approver |
Once you are ready to advance a job requisition or business process forward for review and approval:
|
Questions?
Contact: compensation@ohr.wisc.edu.