This document serves as a crosswalk for compensation-related Workday business processes (BPs). It outlines the compensation reason, associated BPs, types of payments, and provides definitions for when each reason should be used.
| Reason | Business Process | Type of Payment | Definition |
|---|---|---|---|
| Overload Payment on Additional Job | Add Additional Job | Period Activity Pay or FTE | Used to pay an Overload (FTE or PAP) by adding an additional job. |
| Compensation Basis Change | Change Job | Base | Change between a 12-month (annual) to 9-month (academic) compensation basis. |
| Demotion-Involuntary | Change Job | Title and Base | Move an employee into a job in a lower salary grade as their current job occurring by the direction of the employer. |
| Demotion-Voluntary | Change Job | Title and Base | Move an employee into a job in a lower salary grade as their current job through a title review. |
| Due to Appeal (Job Code) | Change Job | Title | Update an employee's Job Title due to a formal appeal process. |
| FLSA Adjustment | Change Job | Base | Change between Exempt and Non-Exempt FLSA statuses due to change in compensation (threshold). For example, an increase to their salary for whatever reason (except FTE change) raises them above the threshold and their Exempt title that was Non-Exempt because of threshold can now be Exempt because they are over the FLSA salary threshold. |
| FLSA Adjustment-FTE Change | Change Job | Base | Change between Exempt and Non-Exempt FLSA Statuses due to change in FTE. FTE increase or decrease impacts salary moving them either above the threshold or below. |
| Lateral Move/Transfer | Change Job | Title and Base | Move an employee into a job in the same salary grade as their current job through a title review. |
| New Title Assignment | Change Job | Title | When the Universities of Wisconsin or UW Madison establishes a new title and employees are moved into that title (no change in resp), or for a title change to Non-Tenure Track (NTT) Professor titles. |
| Permanent Change in Responsibilities | Change Job | Title and Base | Permanent Change in Unique Responsibilities with a base change (change to unique respponsitilities, no title change). |
| Promotion | Change Job | Title and Base | Move an employee into a job in a higher salary grade as their current job through a title review. |
| Reassignment | Change Job | Title | Reassigning an employee in scenarios that put them into a new position (ex. move that requires a new position number). Not for use with reassignment due to an accommodation. |
| Temporary Change in Responsibilities | Change Job | Allowance | Used for employees with a Standard Job Description (SJD). Capture temporary changes in responsibilities, resulting in a compensation change. The employee will remain in their current position number and job profile. |
| Edit Responsibilities-Update to Unique Responsibilities | Edit Position Restrictions | Responsibilities | Used when only the unique responsibilities are changing and there is no change to compensation or title. |
| Camp | Manage Period Activity Pay | Period Activity Pay | Camp |
| Committee Participation | Manage Period Activity Pay | Period Activity Pay | Committee Participation |
| Continuing Education (CE) Course | Manage Period Activity Pay | Period Activity Pay | Continuing Education (CE) Course |
| Course/Curriculum Development | Manage Period Activity Pay | Period Activity Pay | Course/Curriculum Development |
| Coverage | Manage Period Activity Pay | Period Activity Pay | Coverage |
| Event Speaker | Manage Period Activity Pay | Period Activity Pay | Event Speaker |
| Lecture | Manage Period Activity Pay | Period Activity Pay | Lecture |
| Lecture (Not for Credit) | Manage Period Activity Pay | Period Activity Pay | Lecture (Not for Credit) |
| Mentoring | Manage Period Activity Pay | Period Activity Pay | Mentoring |
| Overload on current position (Service Related Payment-Overload) | Manage Period Activity Pay | Period Activity Pay | Used to pay an Overload (PAP only) on an existing job. |
| Residence Hall House Fellow | Manage Period Activity Pay | Period Activity Pay | Residence Hall House Fellow |
| Service Related Payment | Manage Period Activity Pay | Period Activity Pay | Service Related Payment |
| Standby | Manage Period Activity Pay | Period Activity Pay | Standby |
| Stipend (Fellow/Trainee) | Manage Period Activity Pay | Period Activity Pay | Stipend (Fellow/Trainee) |
| Summer Service | Manage Period Activity Pay | Period Activity Pay | Summer Service |
| Summer Session | Manage Period Activity Pay | Period Activity Pay | Summer Session |
| Basic Science Faculty Incentive Program (SMPH) | Request Compensation Change-Allowance Plan | Allowance | Used for ONLY SMPH Faculty and Academic Staff who receive the Incentive. |
| Car Allowance | Request Compensation Change-Allowance Plan | Allowance | Car allowance |
| Housing Allowance | Request Compensation Change-Allowance Plan | Allowance | Housing allowance |
| Shoe Allowance | Request Compensation Change-Allowance Plan | Allowance | Shoe allowance |
| Student Hourly Differential | Request Compensation Change-Allowance Plan | Allowance | Student Hourly Differential |
| Student Hourly Differential Exam and Summer | Request Compensation Change-Allowance Plan | Allowance | Student Hourly Differential Exam and Summer |
| Supplemental Night Differential | Request Compensation Change-Allowance Plan | Allowance | Supplemental Night Differential |
| Supplemental Weekend Differential | Request Compensation Change-Allowance Plan | Allowance | Supplemental Weekend Differential |
| Temporary Work Allowance Multiple (Amount) | Request Compensation Change-Allowance Plan | Allowance | Used for employees without a Standard Job Description (SJD). Capture temporary changes in responsibilities, resulting in a compensation change. The employee will remain in their current position number and job profile. No edits to Position Restrictions. |
| Temporary Work Assignment Supplement Amount | Request Compensation Change-Allowance Plan | Allowance | Used for employees without a Standard Job Description (SJD). Capture temporary changes in responsibilities, resulting in a compensation change. The employee will remain in their current position number and job profile. No edits to Position Restrictions. |
| Temporary Work Assignment Supplement by Percentage | Request Compensation Change-Allowance Plan | Allowance | Used for employees without a Standard Job Description (SJD). Capture temporary changes in responsibilities, resulting in a compensation change. The employee will remain in their current position number and job profile. No edits to Position Restrictions. |
| Uniform Allowance | Request Compensation Change-Allowance Plan | Allowance | Uniform allowance |
| Vilas Pension Payment | Request Compensation Change-Allowance Plan | Allowance | Vilas Pension Payment |
| Distinguished | Request Compensation Change-Base Building | Base | Used when an employee is awarded distinguished status. |
| Equity | Request Compensation Change-Base Building | Base | An equity adjustment may be provided to rectify a situation in which inequitable salary relationships exist in categories protected by state and federal law (race, color, sex, national origin, age, disability and/or veteran status). Note: Equity reviews are conducted by the Office of Human Resource's Compensation Center of Excellence team for non-faculty employees. Please contact compensation@ohr.wisc.edu. |
| External Rate Setting | Request Compensation Change-Base Building | Base | A permanent adjustment used to match the prevailing wage as required by the United States Department of Labor. |
| Fair Labor Standards Act (FLSA) Adjustment | Request Compensation Change-Base Building | Base | This adjustment is a salary increase to the FLSA minimum salary threshold. This reason is typically managed by the Office of Human Resources (OHR). |
| Living Wage Adjustment | Request Compensation Change-Base Building | Base | The university will match the City of Madison living-wage provisions for all staff in scope for this policy along with Temporary Employees. |
| Market Factor-Competitive | Request Compensation Change-Base Building | Base | This adjustment is a salary increase to retain one or more employees when there is no outside offer or specific example of current retention problems, but there is evidence of a potential retention problem due to the market. |
| Market Factor-Retention | Request Compensation Change-Base Building | Base | This adjustment is a salary increase to retain one or more employees who have received outside offers (outside UW-Madison or the Universities of Wisconsin), or there is evidence of a serious retention problem. This can include a recent pattern of employees in the same discipline/unit leaving to take positions outside UW-Madison or the Universities of Wisconsin with comparable responsibilities at higher salaries. Units should use this type of adjustment only to retain employees with exemplary performance and highly-valued expertise. |
| Parity | Request Compensation Change-Base Building | Base | A parity base-building adjustment may be used to correct an inequity (for individual employees or a group of similarly situated employees) identified through compensation analyses of staff with comparable training, experience, and responsibilities. |
| Pay Plan | Request Compensation Change-Base Building | Base | Used only for Pay Plan adjustments. |
| Performance | Request Compensation Change-Base Building | Base | Performance Adjustment |
| Post Tenure Review | Request Compensation Change-Base Building | Base | Used only for Post Tenure review increments (Faculty only). |
| Prevailing Rate Setting | Request Compensation Change-Base Building | Base | Used only for adjustments to rate impacting Trades vacation allocation. |
| Raise to Campus Minimum | Request Compensation Change-Base Building | Base | Used only for adjustments to the new established campus minimum. |
| Raise to School/College Minimum | Request Compensation Change-Base Building | Base | Used only for adjustments to the new established S/C minimum. |
| Schedule Change (ET, SA) | Request Compensation Change-Base Building | Base | Schedule Change for Employee in Training and/or Student Assistant |
| Student Hourly Rate Change | Request Compensation Change-Base Building | Base | Used for compensation changes for Student Hourly employees only. |
| Temporary Employee (TE) Rate Change | Request Compensation Change-Base Building | Base | Used for compensation changes for Temporary Employees only. |
| Trades Contract General Wage Adjustment (GWA) | Request Compensation Change-Base Building | Base | Used to increase the rate for Trades based on contract. |
| Child Care Stabilization Program | Request One-Time Payment | One Time | Child Care Stabilization Program |
| Faculty/Staff Award | Request One-Time Payment | One Time | Faculty/Staff Award |
| Gen Wage Pay Plan Lump | Request One-Time Payment | One Time | Gen Wage Pay Plan Lump |
| Hiring Bonus | Request One-Time Payment | One Time | Hiring Bonus |
| Moving Expenses/Post-Hire | Request One-Time Payment | One Time | Moving Expenses/Post-Hire |
| Performance Bonus | Request One-Time Payment | One Time | One Time Lump Payment for Performance |
| Referral Bonus | Request One-Time Payment | One Time | Referral Bonus |
| Retention Bonus | Request One-Time Payment | One Time | Retention Bonus |
| Supplemental Wages (Athletics-No WRS) | Request One-Time Payment | One Time | Supplemental Wages (Athletics-No WRS) |
| Supplemental Wages (Athletics-WRS) | Request One-Time Payment | One Time | Supplemental Wages (Athletics-WRS) |