Overview
Use this resource to create your own unit-specific job posting template. The guidance in this KB was developed to align with Recruitment, Assessment, and Selection policy and procedure and supports a positive applicant experience.
It is organized by sections of the two open text fields in the Workday Job Requisition:
- Job Description
- Job Qualifications And Additional Details For Job Posting
Job Description
| What to include | Examples/Language Bank |
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Paragraph or two describing what the applicant will be doing in this role and further clarifies the SJD as it pertains to this job. Tasks, if applicable |
This role works in partnership with the other Talent Acquisition Specialists to serve as: the main talent acquisition point of contact to a portfolio of campus schools, colleges, and divisions to advise on recruitment-related policies and procedures and talent acquisition strategies; an Applicant Tracking System super user to troubleshoot, maintain, and improve; a Subject Matter Expert in recruitment-related training and resources for our campus HR community; a collaborative partner in identifying and implementing strategies to help promote the university as an employer of choice, and contribute to a positive applicant experience |
| FTE - if part-time or posting with a range, state that here | This position is part-time, 50% |
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Appointment Duration Anticipated Start Date; Expected End Date, if applicable |
Terminal, 13 month appointment. Ongoing/Renewable |
| Ability to extend or make renewable language | This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding. |
| TE ability to extend language | This position has the possibility to be extended based on need and/or funding. |
| Work schedule, if applicable | The work schedule is flexible and will be determined at the time of hire.
Hours generally scheduled Sunday & Monday, 4:30 PM-12:30 AM. |
| Describe what Remote/Partially Remote/Onsite looks like specifically in this role |
The Talent Acquisition team typically works onsite on Wednesdays. Additional onsite work is occasionally required. This position is eligible for any of the following: 100% remote work; partial remote work; or fully on-site. Remote work requires an approved remote work agreement (RWA) agreement. An RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee. |
| Physical Demands, if applicable | Ability to lift 100 pounds with assistance occasionally needed; Ability to lift 50 pounds to shoulder height occasionally needed; Ability to work outside in inclement weather needed |
| Companion Posting language, if applicable | This vacancy is being announced simultaneously with [job number # XXXXX]; please note that only one vacancy exists. Having two job postings allows the [School/College] to consider candidates with both tenure-track faculty credentials and non-tenure-track faculty credentials for this position. |
| Travel language, if applicable | Travel required: Travel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”). |
| Driver Authorization language, if applicable | It is expected that employees will make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. Information about UW-Madison Driver Authorization can be found at https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/. |
Job Qualifications and Additional Details for Job Posting
This is a free text field with guiding headings that should not be changed or re-formatted.
Department
| What to include | Examples/Language Bank |
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Division, Department, Sub Department Lab/unit, if applicable |
Standard naming convention: Division, Department, Sub Department, Lab/unit. Examples:
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| Unit-specific “about us” information | The Talent Acquisition team serves as an institutional consultative resource to campus colleges and divisions on talent acquisition strategies to help the campus community attract, recruit, and retain a high-quality workforce. The team plays a critical role in achieving campus strategic priorities and goals, such as building a vibrant campus community, being a high-performing organization, improving campus life, and being a best place to work.  |
Compensation
| What to include | Examples/Language Bank |
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At a minimum, state a realistic minimum with the understanding you cannot offer below it. |
The starting salary for the position is $XX (but is negotiable based on experience and qualifications.  Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $[realistic min] - $[realistic max], with final salary based on experience and qualifications.  The expected salary range for this position is $XX up to $XX for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.  (We expect salary offered to be within this range) The expected salary range for this position is $XX up to $XX for highly experienced candidates. Actual pay will depend on experience and qualifications.  (Little more flexibility to go above the range max listed.) The starting salary for a candidate who can fulfill most job responsibilities and only requires general supervision or occasional guidance is between $XX,XXX and $XX,XXX. The starting salary for a candidate who can competently perform all job responsibilities independently is between $XX,XXX and $XX,XXX. Actual pay is determined at hire and is based on experience and qualifications.  |
| Flexible pay basis (12 or 9 month), if applicable | The finalist for this position will have the option to select a 12-month appointment or a 9-month appointment. |
| If tenure-system Faculty, typical practice is to state "Negotiable" with no min or max salary. | Negotiable, [12 or 9]-month |
| Recommend including applicable benefits language and non-monetary benefits specific to the hiring unit. |
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).  |
| Hiring Bonus language, if applicable |
This position is eligible for a hiring bonus in the amount of X.  This position is eligible for a hiring bonus of [percentage%] of the starting salary.  |
Required Qualifications
| What to include | Examples/Language Bank |
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Criteria specific to the job
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Strong interpersonal and collaborative skills are essential, as this role involves close coordination with other services and sections within the hospital. |
| Required licensing and certifications, if applicable | Drivers License Required - Valid and Meets UW Risk Management Standards  |
Preferred Qualifications
| What to include | Examples/Language Bank |
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“Nice to have" criteria
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Prior academic experience beyond residency training is preferred, though equivalent experience in a specialty practice setting will also be considered. We are looking for candidates who demonstrate a clear commitment to teaching and clinical instruction of DVM students, interns, and residents. |
| Preferred licensing and certifications, if applicable | SHRM-CP or equivalent preferred, though equivalent scope of experience in an administrative setting will also be considered. |
Education
| What to include | Examples/Language Bank |
|---|---|
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Required and preferred degrees Required or preferred majors or areas of focus, if applicable |
Standard naming convention: [Degree] Preferred/Required; [major/area of focus] preferred/required if applicable Bachelor’s Degree Preferred; focus in biological or health sciences, health care, business, or related field preferred |
How to Apply
| What to include | Examples/Language Bank |
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Application materials required to apply. If no document uploads are needed (such as jobs that use the Work History form), still include language stating what will be asked of applicants and where to begin an application. |
Click the "Apply" button to start the application process.
You will be prompted to upload the following documents:
-Resume 
-Letter of Qualifications
Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.
To begin the application process, click the "Apply" button.
Please submit a resume and cover letter. In your cover letter, detail your experience:
- Working in a role focused on talent acquisition or recruitment
- Consulting on and/or conducting all phases of an inclusive recruitment process
- Implementing, maintaining, or using recruitment technology
The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
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“Open until filled” language, if applicable (typically reserved for Faculty)
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The deadline for assuring full consideration is MONTH DD, 2024; however, the position will remain open and applications may be considered until the position is filled.  |
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If unable to sponsor, include language to this effect.
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Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.  |
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Position of Trust/Caregiver Check Required Language, if applicable
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This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and then every two years. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. |
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Multiple Titles on one PVL, if applicable
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Applicants for this position will be considered for the titles listed in this posting. The title is determined by the experience and qualifications of the finalist. This position is being posted at Vet Tech levels 1, 2 and 3. Level and pay are commensurate with experience. |
Contact Information
| What to include | Examples/Language Bank |
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Name, email, phone number, Relay Service line |
Bucky Badger, bucky.badger@wisc.edu, 608-265-0836 
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 
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Questions?
Contact your Talent Acquisition Specialist.