Best Practice
Hiring managers and primary recruiters must thoroughly review each job requisition before posting. Making changes to a job posting should happen infrequently. To honor Recruitment, Assessment, and Selection (RAS) policy and support a positive candidate experience, you may only make minor changes to a job posting. Significant changes may require you to cancel and start over with a new requisition.
In Workday
When you edit a job requisition, the business process will route it to approvals relevant to the edit. Once approved, Workday will prompt you to unpost and then repost the job. If the edit doesn’t affect the job posting, you can skip this step.
Common Changes
Consult the table for Talent Acquisition’s recommended action for common changes, developed to adhere to RAS Policy. Follow steps from ATP's Edit Job Requisition help document after determining the appropriate action from the table below.
|
Desired Change |
Recommended Action |
Recommended Workday Edit Reason |
Email Applicants |
Extend Deadline* |
|---|---|---|---|---|
|
Title code – add an additional title |
Add additional title |
Division Preference between Administrative – HR Approval Needed or Administrative - Budget Approval Needed |
No |
Yes |
|
Title code - change to a different title code |
Cancel requisition; create a new requisition; optionally consult with Talent Acquisition to move pool |
N/A |
Yes – notify applicants of cancellation and new posting |
N/A |
|
Salary - raise the minimum |
Change minimum salary |
Administrative – HR Approval Needed |
Use discretion |
Yes |
|
Salary - lower the minimum |
Cancel requisition; create a new requisition |
N/A |
Yes – notify applicants of cancellation and new posting |
N/A |
|
Salary - change from negotiable to advertising a minimum or range |
Change ‘Negotiable’ to minimum or range |
Administrative – HR Approval Needed |
Yes |
Yes |
|
Salary - change from value/range to negotiable |
Cancel requisition; create a new requisition |
N/A |
Yes – notify applicants of cancellation and new posting |
N/A |
|
Salary - add a maximum |
Add maximum |
Administrative – HR Approval Needed |
Yes |
Yes |
|
Salary - remove a maximum |
Cancel requisition; create a new requisition |
N/A |
Yes – notify applicants of cancellation and new posting |
N/A |
|
FTE - add a range |
Add range |
Division Preference between Administrative – HR Approval Needed or Administrative - Budget Approval Needed |
Use discretion |
Yes |
|
FTE - change fixed FTE or FTE range |
Use discretion. Revise if it’s a small change. If it's a bigger change, consult with Talent Acquisition to change and extend application deadline. |
Division Preference between Administrative – HR Approval Needed or Administrative - Budget Approval Needed |
Use discretion |
Sometimes |
|
Preferred or Required Education (if edit is narrowing pool) |
Cancel/create new requisition. |
N/A |
Yes - notify applicants of cancellation and new posting |
N/A |
|
Preferred or Required Education (if edit is broadening pool) |
Change Education |
Administrative – HR Approval Needed |
Use discretion |
Yes |
|
Preferred or Required Qualifications (if edit is narrowing pool) |
If edit is narrowing pool, cancel/create new requisition. |
N/A |
Yes - notify applicants of cancellation and new posting |
N/A |
|
Preferred or Required Qualifications (if edit is broadening pool) |
change qualification |
Administrative – HR Approval Needed |
Use discretion |
Yes |
|
Unique responsibilities |
Consult with OHR Compensation to confirm it wouldn't change the title code. If title code doesn't change, make change |
Administrative – HR Approval Needed |
Yes |
Use discretion |
|
Shorten a deadline date |
Not allowed. Either wait until the deadline or cancel requisition; create a new requisition |
N/A |
Yes - notify applicants of cancellation and new posting |
N/A |
|
Posting title (if edit is small) |
Change posting title |
Administrative – HR Approval Needed |
Use discretion |
No |
|
Posting title (if edit is significant) |
Change posting title |
Administrative – HR Approval Needed |
Yes |
Yes |
|
Add a hiring bonus |
Add hiring bonus language |
Administrative – HR Approval Needed |
Yes |
Yes |
|
Onsite/partially remote/remote |
Change Remote type details |
Administrative – HR Approval Needed |
Yes |
Yes |
|
Corrections to typos, misspellings, etc. |
Correct typos unless content meaning will drastically change |
Update Typo in Job Posting |
Use discretion |
Use discretion |
*Extend application deadline to meet minimum posting period from date of edit (example: edit made to post 3/1, deadline needs to be at least 3/15 for a job with a two-week required minimum posting period).
Questions?
Contact your Talent Acquisition Specialist.