Recruitment Cutover Dates

Review current recruitments to determine if it should be:

• canceled (and reposted when Workday is live),
• complete offer/hire of selected candidate,
• offer/hire to be completed in Workday

Recruitment slow down to minimize the number of open jobs prior to Workday transition.

• If posting a job, recruitment should be complete with an accepted offer prior to 6/20/2025

Dept/Division

Push all hires to HRS via JEMS Hire to be captured in data snapshot and loaded into Workday. Effective date of hire must be 6/14/2025 or earlier.

ONLY limited critical/essential HR transactions should be entered into HRS. Limit hires with effective dates of 6/15/2025-6/28/2025.

Dept/Division

Last day to Division Approve/Delegation Approve a PVL in JEMS

Dept/Division

Last day to Division Approve/Delegation Approve a PVL Waiver in JEMS

• Effective date of hire must be 6/28/2025 or earlier, and processed in HRS via JEMS Hire by 6/27/2025.

Dept/Division

Last day to post job using TREMS (2-week posting period requirement). Deadline must be 7/6/2025 or earlier. Job cards MUST be submitted to TA by Noon.

Dept/Division/TA

Last day to process limited/critical hires in HRS via JEMS Hire that will be converted to Workday. Effective date of hire must be 6/28/2025 or earlier.

Hires must be entered in HRS 7 days prior to start date.

Dept/Division

Job posting pause. No positions will be released to employment website. Application deadline extensions will not be made past 7/6/2025.

TA

Last day to make an offer in TREMS.

Dept/Division

Last day applicants can apply for a job in TREMS.

Recruitment in Workday is available.

SkillSurvey is available via Workday integration for professional and misconduct reference checks.

Dept/Division/TA

Division

Hires with effective dates of 6/29/2025 or later must be entered in Workday.

Recruitments started in TREMS that are ready for offer must be completed in Workday:

• initiate professional and misconduct reference checks, CBC, employment agreement

This is the last day to submit job cards to TA.

*TREMS will be available until October 31, 2025 to manage applicant pools ONLY.

Offers after 7/3/2025 must be completed in Workday.

June 19, 2025

June 20, 2025

Last day to Division Approve/Delegation Approve a PVL.

Last day to Division Approve/Delegation Approve a PVL Waiver.

Last day to push a hire to HRS via JEMS Hire that will be converted to Workday. Effective date of hire must be 6/28/2025 or earlier.

Hires must be entered in HRS 7 days prior to start date.

Last day for an employee to apply for a BCMS position on the BCMS website.

BCMS process will be shared in trainings and at future meetings.

Last day a referral priority candidate can apply for a job on the current referral priority (RP) website.

RP process will be managed outside of Workday. More will be shared in training and at future meetings.

Last day to initiate Sexual Harassment/Sexual Violence (SH/SV) reference check request in JEMS. Responses will be available as 'view-only' after this date.

Misconduct reference checks will be completed in SkillSurvey via Workday integration. More will be shared in training and at future meetings.