This KB details how to transfer a Student Hourly Employee from one job to a new Student Hourly job with no overlap between jobs in the following Job Profiles:
- SH001-Student Help
- SH004-Student Help Residence Hall
Who Can Initiate?
HR Executive (Local), HR Executive (Supervisory), HR Partner (Local), HR Partner (Supervisory), and Student Hourly Process Coordinator UW
Student Hourly Lateral Move/Transfer to New Student Hourly Job
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From the Workday Home Page, search for and select the name of the student employee in the search bar.
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From the Workers Profile, click Actions.
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Hover over Job Change and select Start Job Change.
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Note: If the worker has more than one job, select the job this transaction is for.
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Select a Reason under What do you want to do?
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Select Lateral Move/Transfer
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Click OK.
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Under When do you want this change to take effect?:
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Select Next Pay Period or Select Date and enter date.
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Confirm/Enter the fields in the Transfer Information section:
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Which team will this person be moving to?
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Search for and select the Supervisory Organization that the employee will be moving to.
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Note: If you know the manager's name, enter it into this search. All supervisory organizations that an individual manages will display. Make sure to select a Sup Org that is for SH, indicated by “_SH” in the name
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Who will be this person’s manager after the move?
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The supervisor name will populate based on the Supervisory Organization selected.
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Confirm/Enter the fields in the Job Details section:
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What will this person’s new job profile be?- SH001, SH004.
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What is the job title?: Will populate from Job Profile.
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What is the business title?:Will populate from the Job Profile but can be edited.
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Select a Pay Rate Type: Will populate from the Job Profile as Hourly.
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Optional: Additional Job Classifications
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Enter Work Study Job Type information in this section (if applicable) for the new job.
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Confirm/Enter the fields in the Administrative Details section:
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Employee Type: Temporary (Fixed Term)
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Employee End Date: Will pull in the end date from current job. Update as needed for the new job.
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Confirm/Enter the fields in the Work Location section:
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Where is the new location?: Enter Location code for new job
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Optional: Select a work space at this location
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Enter/Confirm the fields in the Worker Time section:
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What is the time type for this position?: Will populate as Part-Time
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Scheduled Weekly Hours: Populate 0 for SH
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Working FTE: Leave Blank for SH
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Review the information in the Academic section.
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Annual Work Period: Leave Blank for SH
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Disbursement Plan Period: Leave Blank for SH
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Optional: Enter a Comment.
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Optional: Add any Attachments.
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Click Submit.
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Note: Click Save for Later if you would like to save your current progress before exiting the task.
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Enter/Confirm the fields in the Change Organization Assignments Other section:
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Select Legacy: Leave Blank for SH
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Select Function
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Select Campus Security Authority (CSA)
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Select Compensation Basis: 12 Month
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Select Position of Trust
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Click Next
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Enter/Confirm the fields in the Compensation section:
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Click the ellipsis and select edit
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Confirm or edit the hourly amount and click save
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Click Next
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Review and Submit
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Click Submit
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Next Steps
Additional possible next steps are detailed in the table within the Change Employees Job KB
Additional Resources
Related KBs
Business Process Maps
Related Links
- Student Hourly Employee Policy, UW-5003
- Student Hourly Rates
- Student Jobs
- Student Jobs applicant site
- Academic Calendar
Questions?
Contact compensation@ohr.wisc.edu.