Summer Session or Service Add Additional Job

The following options are available for position creation: 

1. Use an Existing vacant position
2. Create a Job Requisition which creates the position
3. Create a Position in Workday (step-by-step instructions included in linked Job Aid)
   

   

   • Unique Fields Needed for Summer Session and Service Position:
     • Position Request Reason: Create Position > Summer Session OR Create Position > Summer Service
     • Availability Date: Should match or be prior to the start of the summer appointment
     • Earliest Hire Date: Should be the first date they could be hired in the position
     • Job Profile: Select Title for the position
     • Worker Sub-Type: Terminal (Fixed Term)
     • Scheduled Weekly Hours: Populate the hours they will be working each week
     • Compensation Basis: Summer
     • Compensation Plan: (select applicable option)
       • Summer Session Salary Plan
       • Summer Session Hourly Plan
       • Summer Session Salary Plan
       • Summer Service Salary Plan
       • Summer Service Hourly Plan
       • Summer Service Salary Plan
         
     • Frequency: (select applicable option based on title and FLSA status)
       • Annual
       • Hourly
       • Period Activity Pay
         

1. From the Workday Home Page, search for and select the name of the employee in the search bar.
2. From the Workers Profile, Click Actions.
3. Hover over Job Change and select Add Job.
   
4. Select the Supervisory Organization for the new job.
5. Click OK. Note: Salary and FTE information for the Primary job will pop-up. 
6. Enter an Effective Date.
7. Select a Reason: Add Additional Job > Summer Service OR Summer Session
8. Enter the fields in the Job Details section:
   
   1. Position
   2. Employee Type: Temporary (Fixed Term)
   3. Job Profile
   4. Time Type: Part Time (if less than 40 scheduled hours) or Full Time (if 40 scheduled hours)
   5. Location: Building Code
   6. Optional: Work Space
   7. Pay Rate Type: Salary, Hourly, or Period Activity Pay (depending on position and Job Profile)
      Note: Some of the Job Details section may autofill based on the position.
9. Confirm or Enter the fields in the Working Time section:
   
   1. 1. Scheduled Weekly Hours: will populate based on the position. If Period Activity Pay is the Pay Rate Type, the Scheduled Weekly Hours must be 0.
      2. Working FTE: Leave Blank
      3. Optional: Work Shift
10. Confirm/Enter the fields in the Additional Details Section:
    
    1. Job Title
    2. Business Title
    3. Annual Work Period: Leave Blank for Summer Session or Service
    4. Disbursement Plan Period: Leave Blank for Summer Session or Service
    5. Optional: Additional Job Classifications
    6. First Day of Work: Will pull in from Effective Date
    7. End Employment Date: Enter an End Date for the job
    8. Optional: Exclude from Headcount
11. Confirm/Enter the fields in the Organization Assignments section:
    
    1. Optional: Assign Default Organization Assignments checkbox
    2. Cost Center
    3. Legacy
    4. Function
    5. Campus Security Authority
    6. Compensation Basis: Summer
    7. Position of Trust
12. Optional: Enter a Comment.
    
13. Required: Add Attachments.
    1. Provide description and Select document category
       Note: Beginning in 2026, the attachments required will  be their Summer Questionnaire and Prior Summers Report
14. Click Submit.
    NOTE: Click Save for Later if you would like to save your current progress before exiting the task.

Additional tasks are required to complete the add additional job business process. The subsequent tasks may include Propose Compensation, Assign Costing Allocations, Switch Primary Job, or Manage Probation Period.

Typically, approvers receive a Workday Task to Approve, Deny or Send Back the task. An approver must provide a reason for sending the task back.