Time off cutover dates

This document provides time off-related cutover dates in preparation for Workday go-live. Please keep in mind, work is still being done and information may change.

Cutover Dates
Date	Event/Process	Responsible Party
Ongoing	See Transition Period Actions for Time Off on specific action steps to prepare for cutover.	SCDs
June 28, 2025	Last day employees can enter or modify time off entry in HRS for 06B (June 15 - June 28). Last day for any leave swaps up until June 28. FAASLI No Leave Taken must be submitted for the fiscal year July 2024 - June 2025 if no absences were taken.	Employee, Manager, or HR Professional
June 29, 2025	Last day supervisors can enter, modify, approve time off entry in HRS for 06B (June 15 - June 28). Last day for manager to complete any leave swaps on employee's behalf. First payroll period in Workday begins 07A (June 29 - June 13).	SCDs
June 29, 2025	Time off entry with a date of June 29, 2025 and after will not convert to Workday.	Not applicable
June 29-July 5, 2025	Track time worked entry only in HRS.	SCDs
June 29-July 6, 2025	Time off taken will need to be manually tracked by SCD.	SCDs
July 1, 2025	HRS payroll confirm 06B.	Not applicable
July 1-6, 2025	4th of July legal holiday loads into Workday. ATP to load absence balances into Workday.	ATP
July 7, 2025	Workday opens for all employees. All time off beginning with June 29 needs to be manually entered and approved in Workday.	Employee, Manager, or HR Professional
July 17, 2025	First payroll complete in Workday for 07A.	Not applicable
July 24, 2025	First pay date in Workday for 07A.	Not applicable

Questions?

Contact leave@ohr.wisc.edu

Updated: Oct. 17, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/time-off-cutover-dates/

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