This document provides leave of absence related transition period actions in preparation for Workday go-live. Please keep in mind, work is still being done and information may change.
Transition Period Actions
Action
Process
Date of Completion
Identify, review, and confirm current employees on leave of absence in HRS
Now-June 14, 2025
Run OBIEE reports to help in identifying new and updated entries:
Determine and make any entries to HRS now if there were any changes with effective dates up to June 28 or earlier.
Any future effective dates after June 28 will not move into Workday.
June 28, 2025
Limited critical HRS transactions are entered in HRS
June 15-28, 2025
Immediately enter new, returns, or updates for leave of absence information into HRS.
Document and monitor all new HRS entries to ensure they convert correctly into Workday.
Continue to run reports to help in identifying new and updated entries.
June 28, 2025
Track employees on a leave of absence
June 29-July 6, 2025
SCDs will need to track employees on a leave of absence.
Use Time Off Cutover Tracker to record time off and leave of absence.
Maintain documentation of leave of absence and time off used to remain in paid status.
Continue to process, communicate, approve, and or deny any leave of absence requests as they occur.
July 6, 2025
Once live in Workday
Confirm employees on leave of absence were converted from HRS.
SCDs will need to enter any leave of absence activity for employees beginning with June 29, 2025 and forward.
Including :
New leave of absence
Return from leave of absence
Entering time off to remain in paid status
Retro leave of absence changes with effective dates prior to June 29, will require assistance from Office of Human Resources
July 7, 2025
Questions?
Contact leave@ohr.wisc.edu .