Payroll Cutover Dates

Ongoing

Run reports for payroll clean up 

• ACA: Missing ACAHW Hours, Unmatched ACAHW 
• Needs Approval Query
• Duplicate Time Query 
• TL Exception Query 
• Time Rejected by Payroll Query 

Friday June 13 4:30pm

• Last day focus pay cards will upload that will be dated and ran in HRS.
• Last day to submit 06A payroll off-cycle processing in HRS.
  • Off-cycle processing will occur on Monday June 16 4:30pm.
  • Payment will be received by Friday June 20.

Thursday June 26 4:30pm

Friday June 27

• Last day to submit paper forms to OHR for W4 or Direct Deposit for 06B and to move into Workday.
• Last day to submit 06B off-cycle processing in HRS 
  • Off-cycle processing will occur by Monday June 30 12:00pm. 
  • Payment will be received by Friday July 4 (may be delayed due to the holiday). 
• Last day to submit and approve check correction requests by 4:30pm. 
  • After 4:30pm on June 27 the Check Correction webform will be decommissioned. 
  • Any requests after June 27 will need to be on hold until Workday goes live. 

• Last day to submit and approve missed payroll requests by 4:30pm. 
  • After 4:30pm on June 27 the Missed Payroll webform will be decommissioned. 
  • Anything owed that is not paid off-cycle will need to be manually loaded as a Pay Input request once live in Workday. 

Employee

SCDs

Saturday June 28 

• Last day employees can enter or modify time entry in HRS for O6B (June 15 - June 28).
• HRS Workflow Additional Pay 
  • The job must be active and the Additional Pay must be fully approved by June 28. 
  • Include an end date and goal amount. 
  • Only the remaining balance (goal balance minus what was already paid) will be brought into Workday.

Note: If Additional Pay's effective date is June 29, 2025 or later, then SCDs must enter it manually into Workday. 

Supervisors

SCDs

Sunday June 29

• Last day supervisors can enter or modify time entry in HRS for 06B (June 15 - June 28).
• Beginning of the cutover period (June 29 - July 7). 
• First payroll period in Workday begins 07A (June 29 - July 13).

Sunday June 29 - Monday July 5  11:59pm 

Punched times entered in HRS for non-exempt employees will be brought over into Workday.

• Time entered via time reporting code and quantity (Standby, Callback, etc.) will not be imported and will need to be entered into Workday after general availability July 7, 2025. 
• SCDs are not required to continue to use HRS during the cutover period, however if SCDs do not choose to use HRS, SCDs will need to enter time worked from June 29 to July 7 into Workday. 

Monday June 30 12:00pm 

 Stop payments and ACH reversal will follow current schedule. 

Monday June 30 4:30pm

Tuesday July 1 

Sunday - Sunday 

June 29 - July 6

• Time worked can still be entered in HRS and it will upload to Workday. 
• Dormakaba timeclocks will store punches through these dates. 

Sunday July 6 

ATP will load any hours entered in HRS for June 29 - July 06 to Workday. 

Monday July 7 

Workday opens for all employees and can enter time you did not track in HRS back to June 29. 

Tuesday July 15

The first enrollment in Workday for the Focus Pay Cards will be around this date. 

Wednesday July 16 

Last day to enter and edit a timesheet for 07A (June 29 - July 12) in Workday. 

Thursday July 17 

First payroll complete in Workday for 07A.

Thursday July 24 

First pay date in Workday for 07A. 

Scholarship spreadsheet for tax residency determination to pay on the 06A payroll and must submit to glacier@ohr.wisc.edu.

Lump sum scholarships must be entered for Level 2 approval to pay on the 06A payroll.

Any visa codes including 'Foreign National' FNL or Permanent Resident card information added to HRS Identification Data page after this date will need to have an effective date between June 15 to June 28, 2025. 

Deadline for employee to submit Glacier forms to OHR at 21 N. Park Street, Suite 5101 for review. 

Glacier information will interface with HRS for the last time. 

• Last date Foreign Nationals are able to enter their W-4 form in self-service.
• Last date Departments can check the Foreign National box in JEMS Hire for all foreign national's new appointment that will then get pushed into HRS. 

• First day the Glacier forms will be reviewed with Workday. 
• Return to regular interface and payroll schedule 

• New hired entered into Workday should have their Citizenship status indicated at the time of hire to prevent delays in creating a Glacier account. 
• Anyone identified as a Permanent Resident should have a Permanent Resident card uploaded to the employee profile at the time of hire to prevent a Glacier account to be created.