Overview
This KB provides recruitment-related cutover dates in preparation for Workday go-live. Please keep in mind, work is still being done and this information may change.
Date | Event/Process | Responsible Party |
---|---|---|
Ongoing |
Review current recruitments to determine if it should be:
|
Dept/Division |
April 1, 2025 |
Recruitment slow down to minimize the number of open jobs prior to Workday transition.
|
Dept/Division |
June 2, 2025 | Last day to post faculty job using TREMS (30-day posting period requirement). Deadline must be 7/6/2025 or earlier. | Dept/Division/TA |
June 15-28, 2025 |
Limited critical/essential HR transactions should be entered into HRS. Limit hires with effective dates of 6/15/2025-6/28/2025. |
Dept/Division |
June 19, 2025 |
Last day to Division Approve/Delegation Approve a PVL in JEMS |
Dept/Division |
June 20, 2025 |
Last day to Division Approve/Delegation Approve a PVL Waiver in JEMS
|
Dept/Division |
June 20, 2025 |
Last day to post job using TREMS (2-week posting period requirement). Deadline must be 7/6/2025 or earlier. Job cards MUST be submitted to TA by Noon for release. |
Dept/Division/TA |
June 27, 2025 |
Last day to process hires in HRS via JEMS Hire that will be converted to Workday. Effective date of hire must be 6/28/2025 or earlier. Hires must be entered in HRS 7 days prior to start date. |
Dept/Division |
June 21-July 6, 2025 |
Job posting pause. No positions will be released to employment website. Application deadline extensions will not be made past 7/6/2025. |
TA |
July 6, 2025 |
Last day applicants can apply for a job in TREMS. |
|
July 7, 2025 |
Recruitment in Workday is available. SkillSurvey is available via Workday integration for professional and misconduct reference checks. |
Dept/Division/TA Division |
July 7, 2025-ongoing | TA Specialists available for individual meetings with Division HR to create job requisitions and post jobs in Workday. | Division/TA |
July 7, 2025 |
Hires with effective dates of 6/29/2025 or later must be entered in Workday. |
Division |
July 7, 2025 |
Recruitments started in TREMS that are ready for offer must be completed in Workday:
|
Division/TA |
System | Last Day for Use | Summary Info |
---|---|---|
TREMS | June 20, 2025* |
This is the last day to submit job cards to TA. *TREMS will be available until October 31, 2025 to manage applicant pools ONLY. Offers after 7/3/2025 must be completed in Workday. |
JEMS PVL |
June 19, 2025 June 20, 2025 |
Last day to Division Approve/Delegation Approve a PVL. Last day to Division Approve/Delegation Approve a PVL Waiver. |
JEMS Hire | June 27, 2025 |
Last day to push a hire to HRS via JEMS Hire that will be converted to Workday. Effective date of hire must be 6/28/2025 or earlier. Hires must be entered in HRS 7 days prior to start date. |
Blue Collar Multi-Shift (BCMS) | June 26, 2025 |
Last day for an employee to apply for a BCMS position on the BCMS website. BCMS process will be shared in trainings and at future meetings. |
Referral Priority | July 6, 2025 |
Last day a referral priority candidate can apply for a job on the current referral priority (RP) website. RP process will be managed outside of Workday. More will be shared in training and at future meetings. |
Sexual Harassment/Sexual Violence in JEMS | July 3, 2025 |
Last day to initiate Sexual Harassment/Sexual Violence (SH/SV) reference check request in JEMS. Responses will be available as 'view-only' after this date. Misconduct reference checks will be completed in SkillSurvey via Workday integration. More will be shared in training and at future meetings. |
Questions?
Contact your Talent Acquisition Specialist.