University of Wisconsin–Madison

Recruitment Cutover Dates

Overview

This KB provides recruitment-related cutover dates in preparation for Workday go-live. Please keep in mind, work is still being done and this information may change.

Cutover Dates
Date Event/Process Responsible Party
Ongoing

Review current recruitments to determine if it should be:

  • canceled (and reposted when Workday is live),
  • complete offer/hire of selected candidate,
  • offer/hire to be completed in Workday
Dept/Division
April 1, 2025

Recruitment slow down to minimize the number of open jobs prior to Workday transition.

  • If posting a job, recruitment should be complete with an accepted offer prior to 6/20/2025

Dept/Division

June 2, 2025 Last day to post faculty job using TREMS (30-day posting period requirement). Deadline must be 7/6/2025 or earlier. Dept/Division/TA
June 15-28, 2025

Limited critical/essential HR transactions should be entered into HRS. Limit hires with effective dates of 6/15/2025-6/28/2025.

Dept/Division

June 19, 2025

Last day to Division Approve/Delegation Approve a PVL in JEMS

Dept/Division

June 20, 2025

Last day to Division Approve/Delegation Approve a PVL Waiver in JEMS

  • Effective date of hire must be 6/28/2025 or earlier, and processed in HRS by 6/27/2025.

Dept/Division

June 20, 2025

Last day to post job using TREMS (2-week posting period requirement). Deadline must be 7/6/2025 or earlier. Job cards MUST be submitted to TA by Noon for release.

Dept/Division/TA

June 27, 2025

Last day to process hires in HRS via JEMS Hire that will be converted to Workday. Effective date of hire must be 6/28/2025 or earlier.

Hires must be entered in HRS 7 days prior to start date.

Dept/Division

June 21-July 6, 2025

Job posting pause. No positions will be released to employment website. Application deadline extensions will not be made past 7/6/2025.

TA

July 6, 2025

Last day applicants can apply for a job in TREMS.

July 7, 2025

Recruitment in Workday is available.

SkillSurvey is available via Workday integration for professional and misconduct reference checks.

Dept/Division/TA

Division

July 7, 2025-ongoing TA Specialists available for individual meetings with Division HR to create job requisitions and post jobs in Workday. Division/TA
July 7, 2025

Hires with effective dates of 6/29/2025 or later must be entered in Workday.

Division
July 7, 2025

Recruitments started in TREMS that are ready for offer must be completed in Workday:

  • initiate professional and misconduct reference checks, CBC, employment agreement
Division/TA
Ancillary Systems
System Last Day for Use Summary Info
TREMS June 20, 2025*

This is the last day to submit job cards to TA.

*TREMS will be available until October 31, 2025 to manage applicant pools ONLY.

Offers after 7/3/2025 must be completed in Workday.

JEMS PVL

June 19, 2025

June 20, 2025

Last day to Division Approve/Delegation Approve a PVL.

Last day to Division Approve/Delegation Approve a PVL Waiver.

JEMS Hire June 27, 2025

Last day to push a hire to HRS via JEMS Hire that will be converted to Workday. Effective date of hire must be 6/28/2025 or earlier.

Hires must be entered in HRS 7 days prior to start date.

Blue Collar Multi-Shift (BCMS) June 26, 2025

Last day for an employee to apply for a BCMS position on the BCMS website.

BCMS process will be shared in trainings and at future meetings.

Referral Priority July 6, 2025

Last day a referral priority candidate can apply for a job on the current referral priority (RP) website.

RP process will be managed outside of Workday. More will be shared in training and at future meetings.

Sexual Harassment/Sexual Violence in JEMS July 3, 2025

Last day to initiate Sexual Harassment/Sexual Violence (SH/SV) reference check request in JEMS. Responses will be available as 'view-only' after this date.

Misconduct reference checks will be completed in SkillSurvey via Workday integration. More will be shared in training and at future meetings.

Questions?

Contact your Talent Acquisition Specialist.

Updated: Mar. 25, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/recruitment-cutover-dates/

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