University of Wisconsin–Madison

Transition Period Actions for Payroll

This document provides an overview of suggested actions to take in preparation for Workday go-live. Please keep in mind, work is still being done and information may change. 

Specific Actions for HR Professionals 

Action

Process Date of Completion

Preparing for Shortened 06B Payroll Processing

(June 15 - June 28)

Create a communication plan for your supervisors and employees about the shortened payroll.

  • Employees should enter time daily.
  • Supervisors should approve hours daily for best practice during this period.
  • Consider adjusting your SCDs internal timelines as some deadlines may fall on the weekend. 
    • Monday June 30 is the last business day for the last payroll in HRS. 
    • Tuesday July 1 the payroll period will be confirmed. 
    • Any check corrections or missed payrolls will be difficult to process.

Communication Plan Deadline: Before June 15, 2025

Payroll Processing Deadline: Monday June 30, 2025

Cutover Period 

(June 29 - July 6) 

Communicate with your SCDs that employees can still track hours worked in HRS during this time period and they will be uploaded in Workday

July 6, 2025 

Conversions of Schedules in HRS

Run and review current HRS schedules through the OBIEE Time and Labor Schedule Data and make changes as needed. 

    • There are four schedules from HRS that will convert into Workday. 
      • P40_MTWRF_745A08
      • P40_MTWRF_745A10
      • P40_MTWRF_7A08
      • P40_MTWRF_8A07
    • Employees without a work schedule in HRS will be assigned a default schedule in Workday based on their FTE and automatic meal set up. 
      • Manager, timekeeper, or absence partner roles in Workday may update the schedule at any time.
TBD

Affordable Care Act Hours Worked Management

Review Affordable Care Act Hours Worked (ACAHW) entries and make current up to June 28, 2025. Once we move to Workday, we are not able to make updates or edits to the ACA Hours Worked data.  KB link for reports.

  • Run the Missing ACAHW Hours (UW_ACAHWREQ) 
  • Unmatched ACAHW Hours (UW_ACAHWNUSE) reports to review the ACA hours.
Now - June 27, 2025 

Proactive Clean-up Activities 

Start running reports now for clean-up prior to moving to Workday. It is best practice to run reports going back to include the full fiscal year (July 1, 2024). 

Report to Run for Clean-Up  KB Link to Reports 

  • Needs Approval Query (UW_TL_777_NAR): Lists time reporters who have reported time that has not been approved for the given Business Unit/Dept ID, Time Reported Group ID and Time Period.  
  • Duplicate Time Query (UW_TL_DUPLICATE_TIME_QUERY): Identifies employees with multiple jobs where reported time overlaps for a specific time period for those jobs. 
  • TL Exception Query (UW_TL_EXCEPTION_QUERY): The output will list exceptions for all employees (problems with an employee's timecard; for example, not complete) by campus or division. 
  • Time Rejected by Payroll Query (UW_TL_772_TRPY): Lists payable time detail that is rejected by payroll. 
Now - June 27, 2025

Questions? Contact OHR Payroll payroll@ohr.wisc.edu

Updated: Mar. 03, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/transition-period-actions-for-payroll/

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