University of Wisconsin–Madison
Human Resources

Unfilled Jobs Report

Overview

JEMS PVL users can run a report to review all jobs in a school/college/division/hiring unit. Use the report to inventory unfilled jobs and determine if they should be cancelled or completed. 

Run 'List PVLs' report in JEMS PVL
Step 1: Select Report Click 'List PVLs' from the JEMS PVL main menu:
screen shot of JEMS PVL main menu
Step 2: Enter Search Criteria

Enter your Department ID/UDDS and search date range:
screen shot list PVLs search criteria
We recommend searching by Division UDDS (ex. A02) and reviewing the past five years, in one-year increments.
Step 3: Export to Excel

Click 'Print List' and then 'Print as a spreadsheet' to download results to Microsoft Excel:
screen shot of results screen

screen shot print as a spreadsheet
Step 4: Filter Data

Filter the Excel document status column B to remove those in 'Filled' or 'Cancelled' status.
screen shot status filter
Step 5: Take Action 
  • PVLs in draft, entered, department and delegation approved status can be cancelled by the unit.
    • Note: if the PVL is in draft status and the creator is not available to cancel, another user can cancel by going into the PVL, clicking the “Edit” dropdown, selecting “Edit PVL,” then cancel as usual.
  • PVLs in division approved, comp approved, released, revised, hold, and hire pending status can be sent to uwjobs@wisc.edu to cancel or move to filled status

Questions?

Contact Talent Acquisition at uwjobs@wisc.edu. 

Updated: Mar. 11, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-hr-professionals/unfilled-jobs-report/

Did you find what you need?