University of Wisconsin–Madison
Human Resources

Apply for Jobs at UW-Madison as an Internal Employee

Current Universities of Wisconsin employees will apply for all UW jobs (regardless of campus) using their employee Workday account.

Current employees should not create an external candidate account to apply for a UW job. 

   

Apply For a Job

Apply For a Job
Step 1

Go to the Workday home page.

  • Click the Menu.

Screenshot of the Workday interface showing the menu button in the top left corner of the page.

Click on 'Jobs Hub' from the 'Organization' tab.

Screenshot of the expanded menu with the Organization tab open and a link to Jobs Hub within.
Step 2

You can search for jobs in 2 different ways.

  • The newest job postings show up first. You can use the left and right arrows to scroll through them.

Screenshot showing the Jobs hub interface. Job listings are shown in the main content. They appear as square cards in a horizontal scrolling area with arrow buttons to the left and right.

  • Click the magnifying glass icon to view all open positions.

Screenshot showing the magnifying glass icon on the page menu located on the left side of the page.

Narrow the list of jobs (make the list smaller) with filters. Click the checkbox to the left of the filters you want:

  • Location
  • Time type (full-time or part-time)
  • Job group
  • Employment type

When you click a checkbox, the list updates automatically. Click the checkbox again to remove the filter.

After you narrow your search, click the position titles to learn more about each job.
Step 3

If you want to apply for a job:

  •  Click 'Apply' to start.

Screenshot of a Job Posting's details page. The Apply button appears at the top of the page below the job title.

If your email or phone number is marked as 'public' in your Worker Profile, it will show up under 'Contact Information' at the top of the page. You can update your contact details by editing your Worker Profile.

Screenshot showing an application panel which displays the applicants contact information.
Step 5

Upload your application materials (usually resume and cover letter). Follow all instructions in the ‘How to Apply’ section of the job posting. 

It is important to refer to this section to ensure you are uploading the requested documents. Failure to do so may result in not being considered for the job. 

Screenshot showing the Resume cover Letter document upload box.
Step 6

If applicable, answer the required questionnaires. 

    • Choose if you want to request confidentiality.
    • If you do not request confidentiality, UW might have to share your identity and application materials during an open records request.

Screenshot showing the confidentiality question included in the application. The question asks the following: Please indicate below if you request that your identity be kept confidential. If you do not indicate your preference to remain confidential, the University may be required to disclose your identity and/or application materials. The identity of finalists and successful candidates will be revealed upon request. See Wis. Stat. sec. 19.36(7). The options are: I request to maintain confidentiality or I do not request to maintain confidentiality.
Step 7

Review your application. When you are ready, click ‘Submit.’

You will get an email and a pop-up message to confirm you submitted your application correctly.Screenshot showing the successful application message, which states: You have submitted.

You’ll also get a notification, and you can open it by clicking the bell icon.Screenshot showing that a notification is indicated by a red circle appearing over the bell icon on the top right of the page.

View Your Applications

Applicant Account Overview

After you submit your application, you will automatically go to your applicant account.

In your applicant account you can see:

  • your active and inactive job applications.
  • your application status.
  • jobs that are similar to the jobs you applied for.

Screenshot showing the applicant account screen. The applicant's past and current applications appear at the bottom.

Withdraw Your Application

Withdraw Your Application
Step 1: Action Menu

If you are not interested in a job you applied for, withdraw (cancel) your application.

  • Go to ‘My Applications.’
  • Click the menu (3 dots) under the ‘Actions.’

Screenshot showing the My Applications section of Applicant Account. A button is shown highlighted under the Actions column. The button contains three dots.
Step 2: Withdraw

Click ‘Withdraw Application.’

Screenshot showing the withdraw application option listed in the Action menu.

Read the pop-up message and click:

  • ‘Withdraw’ to cancel your application.
  • ‘Cancel’ to keep your application active and continue applying for the job.

Screenshot showing the popup message.

If you withdraw, your application will move to the 'Inactive' tab in 'My Applications.' 

Screenshot showing the inactive tab.

Updated: Jul. 01, 2025
Source URL: https://hr.wisc.edu/hr-guides/for-employees/apply-for-jobs-at-uw-madison-as-an-internal-employee/

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