University of Wisconsin–Madison
Human Resources

Apply for Jobs at UW-Madison as an Internal Employee

Current Universities of Wisconsin employees will apply for all UW jobs (regardless of campus) using their employee Workday account.

Current employees should not create an external candidate account to apply for a UW job. 

   

Apply For a Job

Apply For a Job
Step 1

Go to the Workday home page.

  • Click the Menu.

Screenshot of the Workday interface showing the menu button in the top left corner of the page.

Click on 'Jobs Hub' from the 'Organization' tab.

Screenshot of the expanded menu with the Organization tab open and a link to Jobs Hub within.
Step 2

You can search for jobs in 2 different ways.

  • The newest job postings show up first. You can use the left and right arrows to scroll through them.

Screenshot showing the Jobs hub interface. Job listings are shown in the main content. They appear as square cards in a horizontal scrolling area with arrow buttons to the left and right.

  • Click the magnifying glass icon to view all open positions.

Screenshot showing the magnifying glass icon on the page menu located on the left side of the page.

Narrow the list of jobs (make the list smaller) with filters. Click the checkbox to the left of the filters you want:

  • Location
  • Time type (full-time or part-time)
  • Job group
  • Employment type

When you click a checkbox, the list updates automatically. Click the checkbox again to remove the filter.

After you narrow your search, click the position titles to learn more about each job.
Step 3

If you want to apply for a job:

  •  Click 'Apply' to start.

Screenshot of a Job Posting's details page. The Apply button appears at the top of the page below the job title.

If your email or phone number is marked as 'public' in your Worker Profile, it will show up under 'Contact Information' at the top of the page. You can update your contact details by editing your Worker Profile.

Screenshot showing an application panel which displays the applicants contact information.
Step 5

Upload your application materials (usually resume and cover letter). Follow all instructions in the ‘How to Apply’ section of the job posting. 

It is important to refer to this section to ensure you are uploading the requested documents. Failure to do so may result in not being considered for the job. 

Screenshot showing the Resume cover Letter document upload box.
Step 6

If applicable, answer the required questionnaires. 

    • Choose if you want to request confidentiality.
    • If you do not request confidentiality, UW might have to share your identity and application materials during an open records request.

Screenshot showing the confidentiality question included in the application. The question asks the following: Please indicate below if you request that your identity be kept confidential. If you do not indicate your preference to remain confidential, the University may be required to disclose your identity and/or application materials. The identity of finalists and successful candidates will be revealed upon request. See Wis. Stat. sec. 19.36(7). The options are: I request to maintain confidentiality or I do not request to maintain confidentiality.
Step 7

Review your application. When you are ready, click ‘Submit.’

You will get an email and a pop-up message to confirm you submitted your application correctly.Screenshot showing the successful application message, which states: You have submitted.

You’ll also get a notification, and you can open it by clicking the bell icon.Screenshot showing that a notification is indicated by a red circle appearing over the bell icon on the top right of the page.

View Your Applications

Applicant Account Overview

After you submit your application, you will automatically go to your applicant account.

In your applicant account you can see:

  • your active and inactive job applications.
  • your application status.

screen shot of My Applications screen

Withdraw Your Application

Withdraw Your Application
Step 1: Action Menu

If you are not interested in a job you applied for, withdraw (cancel) your application.

  • Go to ‘My Applications.’
  • Click the 'Withdraw Application' button:

screen shot of application withdraw button
Step 2: Withdraw

Read the pop-up message and click:

  • ‘OK’ to cancel your application.
  • ‘Cancel’ to keep your application active and continue applying for the job.

screen shot of withdraw confirmation question

If you withdraw, your application will move to the 'Inactive' tab in 'My Applications.' screen shot of inactive applications in My Applications

Frequently Asked Questions

Finding Jobs

  • Is there a website dedicated to UW-Madison internal jobs?
    No. Every open job at all institutions across the Universities of Wisconsin is listed in the Jobs Hub in Workday. You can use the Institution filter to choose UW-Madison and see only those openings.

  • Is there a way to filter jobs in the Jobs Hub by internal or external?
    No. There is not an internal filter in the Jobs Hub.
    You can filter jobs by Employment Type (Regular, Terminal, Temporary), Institution, Job Category (Academic staff, University Staff, Faculty, Limited), Job Family, Job Family Group, Location, Remote Type (Onesite, Partially Remote, Remote), and Time Type (Full time, Part time). You can also search for jobs using a keyword search.
  • How long will jobs appear in the Jobs Hub?
    Job posting times vary. Please review each job posting for the closing date, which is at the top of the posting.
  • Are the posted jobs the only ones available?
    Yes, all open faculty and staff positions are posted in the Jobs Hub.
  • Are internal-only jobs shown in job alerts?
    No. There is not a separate alert for internal-only jobs.
    Job alerts only include positions posted on jobs.wisc.edu. Some jobs may appear in alerts if they’re posted on both the Jobs Hub and the external site, but internal-only jobs are not included. It’s recommended that current employees seeking new opportunities regularly check the Jobs Hub and filter as needed.
  • Where can I find salary range information for a specific job?
    Most job postings advertise salary details. If you have questions about the salary, please reach out to the contact listed on the posting.
  • Are there resources available to describe the recruitment process at UW-Madison?
    Yes, you can go to the Applicant Resources page to get more information. For a step-by-step guide on the internal application process, visit this guide.

Applying for Jobs

  • Do I have to apply for a specific job to be considered for a job?
    Yes, you must apply for each job you are interested in.
  • Can I apply to multiple jobs at once?
    No, you must complete a separate application for each job you are interested in. To do this, click on the ‘Apply Now’ button found on each job posting.
  • Is there a limit to the number of jobs I can apply for?
    No, there is no limit to the number of jobs to which you can apply.
  • What information will I need when applying for a job?
    Review the ‘How to Apply’ section of the job posting before you start the application process to ensure you have the required application materials. Many job postings require a resume and cover letter to be submitted. Sometimes additional materials, such as the names and contact information for references, or a copy of a specific licensure, are required. You will upload all required documents in the 'Application Materials' section of the application.
  • Can I email or physically mail my resume and cover letter instead of the online application?
    No, you must apply online. If you need assistance applying online, please contact uwjobs@wisc.edu.
  • What if I do not have a resume?
    Some jobs may not require a resume. Refer to the ‘How to Apply’ section on the job posting to see which application materials are required. If a resume is required, you must submit a resume to be considered for the job. If you do not have a resume, there are many online resources to help you create one, including: resume.com, resumebuilder.com, and zety.com/resume-builder.
  • What file formats are acceptable to submit my resume and/or cover letter?
    Workday supports a range of file formats, such as .pdf, .doc, .xls, .mp4, .png, .jpg, and .ppt. 
  • Will late applications be accepted?
    No, late applications are not accepted. If you have questions, please reach out to the contact listed on the job.
  • To whom should I address my cover letter?
    You do not need to address your cover letter to a particular individual unless indicated in the ‘How to Apply’ section on the job posting.
  • How do I know that my application was successfully submitted?
    After you apply, you will receive a confirmation message on your screen and an email acknowledging the receipt of your application. Your applicant account will display submitted applications.
  • Will my supervisor be notified, or will they be able to see in Workday if I apply to a different job?
    Workday does not send a notification to a supervisor when their direct report applies for a job.
  • The internal application doesn’t ask me to submit references. When would the hiring manager request that information?
    In most cases, hiring teams use the SkillSurvey system to check references before making an offer, even for internal candidates. Once the candidate enters their references into SkillSurvey, those references will receive an email. This process is the same for both internal and external candidates.
  • Can I “favorite” a job to come back to review at a later time?
    There is no “favorite” option in the Jobs Hub.
    If you want to come back to a job later, you can start the application process, click “Save for Later,” and finish it at another time.
  • Will I be notified of the status of my application?
    You can view the status of your application in the “My Applications” section of the Jobs Hub. If you have questions about your application status, please reach out to the contact listed in the job posting.
  • When I apply in the Jobs Hub, my work email address and phone number are listed. Can I use a personal email address instead?
    It is strongly encouraged that as an employee, you apply via the Jobs Hub and use the work email address and phone number listed.

    Reminder: Monitor your Workday tasks and notifications for updates about jobs you apply for via the Jobs Hub. You can find them in My Tasks and Notifications, along with tasks and notifications you get as part of your job.

General Questions and Resources

  • I was invited for an interview, but none of the available times listed work for my schedule. 
    Click the “None of the Available Options Work for Me” checkbox. The hiring manager or recruiter will reach out to discuss other options.
  • Does UW-Madison use Artificial Intelligence (AI) to review applications?
    UW-Madison does not use AI to evaluate candidate materials. Our hiring teams review each application.
  • Where can I find contact information for the hiring department?
    Contact information for the hiring department is in the job posting. If you have already applied for the job and it is no longer listed on the Jobs Hub, log in to your applicant account and click on ‘View Application’ from the 3-dot actions menu to find the contact name.
  • I have a disability and need assistance to apply for a job. How do I request an accommodation?
    Please contact the Divisional Disability Representative (DDR) in the division you are applying for a job in to request an accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.). Please make your request as soon as possible to help the university respond most effectively to your request.

  • I have questions about the application process. Who can I contact?
    You can contact the person listed in the job or email uwjobs@wisc.edu.

 

Questions?

Contact uwjobs@wisc.edu. 

Updated: Jul. 16, 2026
Source URL: https://hr.wisc.edu/hr-guides/for-employees/apply-for-jobs-at-uw-madison-as-an-internal-employee/

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