University of Wisconsin–Madison
Human Resources

Entering an Edvest Account and Payment Elections

Overview

Edvest accounts are entered as part of the Payment Election process in Workday.  The Edvest account documents that are created for employees cannot be used by OHR Payroll to update Payment Elections.  UW-Madison does not use third party documents to update Payment Elections. 

Adding a Payment Elections Account in Workday

  1. Hover over Personal in the sidebar and select Benefits and Pay.
    Workday homepage, highlighting the Personal button, and the the Benefits and Pay option

  2. Click Payment Elections.
    Benefits and Pay Hub, highlighting the Payment Election button

  3. Click Add above the Payment Elections section.

  4. A Privileged Session window will appear after clicking Add. Click OK to launch the Duo Authentication process.  Once you have logged in with your NetID and password, you should be directed to the Add Account screen.
    Example of pop up window, reading Privileged Session, Additional authentication is required to access privileged information, with an Ok and a cancel button

  5. Choose the Account Type.

  6. Enter the Routing Transit Number.

  7. Enter the Account Number.

  8. Enter the Bank Name.

  9. Enter an Account Nickname (optional).

  10. Click OK.
    Fields to fill out for Account Information

Your Edvest Account should now be visible under your Accounts on the Payment Elections page. Payment Elections Accounts in an employee's profile, highlighting the new Edvest account that was added 

Editing Your USA Payroll Payment in Payment Elections: Adding Edvest Amount

Now that you have added the Edvest account to your profile, you can now add an amount or percentage of your check that you’d like to deposit to your Edvest account from each paycheck. 

  1. Navigate to the Payment Elections section (follow steps 1-2 above).

  2. For the USA Payroll Payment, click Edit. 
    Payment Elections Accounts in an employee's profile, highlighting the Edit button in the row of the Edvest account

  3. A Privileged Session window may appear after clicking Edit. Click OK to launch the Duo Authentication process. Once you have logged in with your NetID and password you should be directed to the Payment Election screen. 

  4. In the top bar under Payment Elections, click the plus symbol (+) to add a row. 
    Payment Elections, highlighting the plus symbol

  5. Payment Type: Direct Deposit. 
    Payment Elections screen, highlighting the payment types, and selecting the Direct Deposit option
  6.  Account: Edvest. 
    Payment Elections screen, highlighting the accounts, and selecting the Edvest account
  7. Choose Amount or Percent and enter the Dollar Amount or Percent of the Check you want deposited to the Edvest account for each paycheck. 
    Payment Elections screen, highlighting the option to enter a dollar amount of percent of the paycheck to deposit into the Edvest account
  8. Click OK at the bottom of the screen. 
  9. Under your Payment Elections, you should now see the Edvest account in the USA Payroll Payment.
     Payment Elections screen, highlighting the new direct deposit that was added to the employee's Edvest account 

You should review your next two pay statements to ensure that the deposit is being taken as entered.   

  • Note: Payroll payments calculate the week before the pay date. The date you enter your Payment Election information impacts when the new deposit information will appear (i.e., if you update your direct deposit information after payroll calculates, it will take 2 pay periods before it becomes effective). 

Updated: May 28, 2026Source URL: https://hr.wisc.edu/hr-guides/for-employees/entering-an-edvest-account-and-payment-elections/

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