Starting in July 2025 when Workday goes live, University Staff Exempt employees will no longer need to use timesheets to track their hours worked. They will only have the option to track time off in Workday. Since they are exempt (from overtime pay), they will be paid their current base pay rate biweekly and that will not change.
Who is impacted
Full-time University Staff Exempt employees.
What changes
- When Workday goes live in July 2025, full-time exempt employees, including University Staff, worked hours will no longer be recorded on a timesheet
- They will take time off in full or half-day increments
- 10-hour schedules: request time off in 5 or 10-hour increments
- 8-hour schedules: request 4 or 8-hour increments
| Hours Missed | Leave Reported |
|---|---|
|
0 to < 2 hours |
0 hours |
|
2 hours to 6 hours |
4 hours |
|
> 6 hours |
8 hours |
What stays the same
- Job responsibilities
- Exemption status
- Allocated amount of time off
- Current base pay rate
- Benefits
- Employment category
- Operational area
Why change
This change allows University Staff Exempt employees to align their time tracking with the current policy. It also reduces administrative burden as a timesheet (tracking hours worked) is not required. All employees will use Workday for employee self-service tasks starting in July 2025.
See also: UW–Madison Vacation Policy, Personal and Legal Holidays Policy, and Sick Leave Policy.
Employees
- Employees should discuss with their supervisors any questions or concerns about the changes
Job Aids:
Managers and supervisors
- Ensure employees understand the changes to recording their time off
- Supervisors no longer need to approve timecards for University Staff Exempt employees
- Supervisors must approve time off only employees request time off