Create a Job Requisition vs. Create a Position

• Any position hired through recruitment. 
• All waiver hires.

• Student Assistant Titles (SAXXX)
• Post-Degree Training Titles (PDXXX)
• Summer Session and Summer Service Appointments
• No Pay Basis/$0 Appointments
• University Staff Temporary Appointments
• Overload Appointments

Search for the appropriate Supervisory Organization by typing "sup: [name]"

Click the expanded options (...) next to the sup org's name, then Staffing, then Create Position:

Fill in the fields as appropriate

• Position Request Reason: Choose from the following options:
  
• Job Posting Title: This is what will be posted on the internal and external career sites
• Number of Positions: Defaults to 1
• Availability Date: This is the first day you can see the position in the sup org. Best practice is to enter the current date.
• Earliest Hire Date: A worker cannot be hired into this position prior to this date
• Job Profile: Select the most appropriate based on the library.
• Job Description: This is what will be posted on the internal and external career sites.
• Location: Enter a four-digit code from the searchable campus database.
• Time, Worker, and Worker Sub-Type: Fill in as appropriate based on the proposed appointment type.
• Difficulty to Fill: Captures information related to position cap, based off of the selected Job Profile. Update this field if the default value is not accurate. Ensure a corresponding JTAP form was submitted to justify the change. See Justification to Advance Position, Online Form for more information. 
• Available for Overlap: Check this box if more than one person can be hider under this position number for a period of time. 

Click Submit to finalize this portion of the process, or click Save for Later to save and finalize at a later time.

Once this step is complete, the Change Organization Assignments task will be sent to the initiator.

Either click the pop-up or the inbox to review the task to Change Organization Assignments:

Review, enter, and make note of the following:

• Cost Center, Fund, and Function: Defaults based on the sup org used
• Compensation: This information is required
• Position of Trust: Update as necessary
• Campus Security Authority (CSA): Check this box if this position is considered a campus security authority.
• Note: Company should never be changed. Legacy information should not be updated/added for new employees.

Click Submit to finalize this portion of the process, or click Save for Later to save and finalize at a later time.

Once this step is complete, the Default Compensation Assignments task will be sent to the initiator.

Either click the pop-up or the inbox to review the task to enter Default Compensation:

• For most positions, the compensation information will default based on the job profile and FTE, however, if position FTE is zero and Pay Rate Type is Period Activity Pay the Compensation Grade Profile may be blank. If it’s blank and you have access to edit you may be required to choose the Period Activity Pay grade profile before you can submit.  If you don’t have access to add the Period Activity Pay grade profile, leave blank.
• Click the pencil icon in the applicable section (e.g. Salary or Hourly) to add the pay amount. A single amount must be entered here, not a range. This should be the anticipated hiring amount for this position. This amount can be edited during the employment agreement or hiring process.
  • Note: Positions that will be paid via Period Activity Pay also require a compensation amount for budgetary review.  This amount will disappear during the Hire, Add Job or Change Job process if you change the pay rate type to Period Activity Pay.

Click Approve to complete the task.

The business process will now continue through the approval process to the Position Budget Manager and HR Partner (Supervisory) for approval. The request can also be sent back, and Ad Hoc Approvers can be added. Finally, once the position is approved, the Cost Center Accounting Specialist will receive a task to enter default position funding.

NOTE: Student Assistant, No Pay Basis, and Scholar positions do not route to the Position Budget Manager for approval or to the Cost Center Accounting Specialist to enter default position funding.

Once the Position is created, you can either Add an Additional Job for the individual (if they have another concurrent appointment in the system) or Direct Hire the individual into the position (if this will be their only appointment).