University of Wisconsin–Madison
Human Resources

Title and Standard Job Description Library

This library has titles, salaries, and information for all jobs at UW–Madison.

Academic Staff, University Staff, and Limited Appointee Titles

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A standard job description describes work at a high level and connects university jobs to similar jobs in the market. It reflects a general set of job responsibilities without regard to any specific employee. It describes the work, role, and organizational impact. A position description is unique to an individual employee. 

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Results: 1,327

Administrative Assistant I

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 15: $31,200-63,800
Employee Category: University Staff
Job Code: AD001
  • Job Summary:
    Provides administrative support to a department or group of professionals in support of unit goals under direct supervision
  • Job Responsibilities:
    • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
    • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
    • Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation
    • Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities
  • Education:
    H.S. Diploma Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    15: $31,200-63,800
  • Job Code:
    AD001: Administrative Assistant I
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD001

Administrative Assistant II

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 16: $33,700-68,970
Employee Category: University Staff
Job Code: AD002
  • Job Summary:
    Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
  • Job Responsibilities:
    • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
    • Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
    • Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
    • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
    • Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • Education:
    H.S. Diploma Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    16: $33,700-68,970
  • Job Code:
    AD002: Administrative Assistant II
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD002

Administrative Assistant III

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 18: $39,400-80,520
Employee Category: University Staff
Job Code: AD003
  • Job Summary:
    Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.
  • Job Responsibilities:
    • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
    • Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
    • Prepares and audits complex records, edits documents, and reviews work done by others
    • Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
    • Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  • Education:
    H.S. Diploma Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    18: $39,400-80,520
  • Job Code:
    AD003: Administrative Assistant III
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD003

Administrative Director

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): Scaled (expand for details)
Employee Category: Limited
Job Code: AD004
  • Job Summary:
    Plans and provides direction for the administrative operations of a division or business unit(s) of the institution to advance program goals and objectives.
  • Job Responsibilities:
    • Directs, implements, and monitors strategic planning initiatives to ensure appropriate use of financial, administrative, and staffing resources
    • Recommends, reviews, and directs personnel resource allocation to ensure appropriate utilization of resources
    • Supervises managerial, professional, and support staff of the unit or division and facilitates unit staff developmental opportunities
    • Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
    • Develops and audits administrative operating reports, budgets, policies, and procedures to comply with regulations, institution policies, and business objectives
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Limited
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 27: $84,800-173,360
    • 26: $77,100-157,630 (B)
    • 25: $70,100-143,330 (C)
  • Job Code:
    • AD004: Administrative Director
    • AD048: Administrative Director (B)
    • AD057: Administrative Director (C)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD004

Administrative Manager

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 21: $49,700-101,530
Employee Category: Academic Staff
Job Code: AD005
  • Job Summary:
    Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
  • Job Responsibilities:
    • Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
    • Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
    • May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
    • Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
    • Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
    • May assist in the development and monitoring of the unit or program budget and approve unit expenditures
    • Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $49,700-101,530
  • Job Code:
    AD005: Administrative Manager
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD005

Administrative Specialist

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 19: $42,600-86,900
Employee Category: Academic Staff
Job Code: AD006
  • Job Summary:
    Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • Job Responsibilities:
    • Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
    • Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
    • Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
    • Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
    • Serves on committees and attends meetings, representing the interests of the unit or program
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    19: $42,600-86,900
  • Job Code:
    AD006: Administrative Specialist
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD006

Administrative Supervisor

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 20: $46,000-93,940
Employee Category: Academic Staff
Job Code: AD007
  • Job Summary:
    Supervises and leads a team of administrative support across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • Job Responsibilities:
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
    • Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
    • Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
    • Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
    • Assists, recommends, and advises staff, on unit or program administrative issues, personnel matters, and budgetary problems
    • Develops, schedules, and prioritizes unit or program work plans in accordance with specifications and resource limitations
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    20: $46,000-93,940
  • Job Code:
    AD007: Administrative Supervisor
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD007

Assistant Vice Chancellor (Inst)

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 33: $196,200-400,840
Employee Category: Limited
Job Code: AD008
  • Job Summary:
    Serves as an administrative leader in an area under the purview of a Vice Chancellor. Plans and directs the administrative and operational activities of one or more recognized departments or divisions.
  • Job Responsibilities:
    • Establishes priorities that align with the strategic directives of the Office of the Chancellor or Vice Chancellor, ensures units effectively carry out duties in a way that best supports the strategic direction of the university. Provides direct supervision of department/division leadership staff, and monitors compliance with laws, regulations, university policies and procedures, and relevant contractual obligations
    • Advises and collaborates with the Chancellor, Associate Vice Chancellor and/or Vice Chancellor on critical issues, representing the functional area of supervision at appropriate meetings and events as requested; and serves on and/or leads various program and/or university committees as directed
    • Monitors on-going assessment and continuous improvement of programs and services by guiding the establishment of annual goals, ensuring progress towards goals is met, articulating challenges, and reporting on annual outcomes and achievements for programs and services
    • Supports special initiatives and/or grant-funded programs that require the Vice Chancellor's attention with respect to program design, planning, coordination, and interaction with internal and external stakeholders
    • Facilitates collegial, collaborative working relationships with a broad range of stakeholders, partners with administrative and academic departments to support initiatives, and gathers input from key stakeholders to support recommendations
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Limited
  • Scaled Job:
    No
  • Salary Range (Annual):
    33: $196,200-400,840
  • Job Code:
    AD008: Assistant Vice Chancellor (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD008

Associate Vice Chancellor (Inst)

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 99: Varies by job title
Employee Category: Limited
Job Code: AD009
  • Job Summary:
    Serves as a chief administrative and strategic officer in an area under the purview of a Vice Chancellor. Plans, directs and provides administrative, operational, and strategic leadership of one or more recognized departments or divisions.
  • Job Responsibilities:
    • Provides leadership for programs by establishing strategic direction and setting priorities that align with the strategic directives of the Office of the Chancellor, ensures units effectively carry out duties in a way that best supports the university's initiatives. Provides direct supervision of program leadership, and monitors compliance with laws, regulations, university policies and procedures, and relevant contractual obligations
    • Advises and collaborates with the Chancellor and/or Vice Chancellor on critical issues, represents the functional area of supervision and/or Chancellor or Vice Chancellor at appropriate meetings and events as requested; and serves on and/or leads various program and/or university committees as directed to address issues
    • Monitors on-going assessment and continuous improvement of programs and services by guiding the establishment of annual goals, ensuring progress towards goals is met, articulating challenges, and reporting on annual outcomes and achievements for programs and services
    • Ensures initiatives are effectively using program assessment and data analysis to improve initiatives and strategies, identifies opportunities for improvement, and makes recommendations to the Vice Chancellor for approval
    • Leads special initiatives and/or grant-funded programs that require the Vice Chancellor's attention with respect to program design, planning, coordination, and interaction with internal and external stakeholders
    • Builds consensus and develops collegial, collaborative working relationships with a broad range of stakeholders, partners with administrative and academic departments to support initiatives, and gathers input from key stakeholders to support recommendations
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Limited
  • Scaled Job:
    No
  • Salary Range (Annual):
    99: Varies by job title
  • Job Code:
    AD009: Associate Vice Chancellor (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD009

Executive Assistant I

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 20: $46,000-93,940
Employee Category: Academic Staff
Job Code: AD010
  • Job Summary:
    Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
  • Job Responsibilities:
    • Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
    • Compiles, screens, and evaluates correspondence and reports and recommends actions
    • Develops and facilitates communications of varying complexity between various internal and external stakeholders
    • Manages the organization, auditing, security, and confidentiality of records and files
    • Monitors budgets and reviews and approves expenditures
  • Education:
    Associate's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    20: $46,000-93,940
  • Job Code:
    AD010: Executive Assistant I
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD010

Executive Assistant II

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 21: $49,700-101,530
Employee Category: Academic Staff
Job Code: AD011
  • Job Summary:
    Provides administrative support for a leadership position with institutional influence and oversight (Chancellor, Vice Chancellor, Associate Vice Chancellor, and/or Provost, as defined by the institution). Utilizes discretion and operates independently with minimal supervision.
  • Job Responsibilities:
    • Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
    • Compiles, screens, and evaluates correspondence and reports and recommends actions
    • Develops and facilitates communications of varying complexity between various internal and external stakeholders
    • Manages the organization, auditing, security, and confidentiality of records and files
    • Monitors budgets and reviews and approves expenditures
  • Education:
    Associate's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $49,700-101,530
  • Job Code:
    AD011: Executive Assistant II
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD011

Governance Secretary (Inst)

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 24: $63,800-130,240
Employee Category: Limited
Job Code: AD012
  • Job Summary:
    Leads critical university activities pertaining to faculty, academic staff or university staff governance at the institutional level. Maintains and stewards official university documents and policies associated with these employee groups. Researches and interprets policy issues and implications. Provides confidential, neutral and autonomous support to governance bodies and committees regarding procedures, policies, and regulations for their constituents.
  • Job Responsibilities:
    • Serves as the institutional resource and expert for respective constituents and related statutes, rules, procedures, and policies for employees and leadership
    • Provides information, advice, and consultation on policy, rules, and participation in the shared governance of the institution
    • Reviews institutional activities and actions that may impact respective constituents or shared governance and disseminates updates to appropriate entities
    • Directs and schedules logistics and secures resources for operational (strategic) work plans on behalf of shared governance
    • Recommends and participates in the development and establishment of university policies and procedures; researches and analyzes policy concepts, complex policy issues, and legal implications of proposed university policies; establishes and chairs policy making committees and may serve on various university planning and policy-making committees
    • Serves as a key administrative liaison with the faculty, academic staff or university staff committees; may serve as ex-officio member of appropriate governance bodies, as designated by policy
    • Provides strategic guidance and oversees support provided to the representative governance body, executive committee, standing committees, and various ad-hoc committees and working groups; maintains agendas, minutes and other documents for university-wide dissemination and archival purposes
    • May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Limited
  • Scaled Job:
    No
  • Salary Range (Annual):
    24: $63,800-130,240
  • Job Code:
    AD012: Governance Secretary (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD012

Institutional Research Analyst (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 21: $49,700-101,530
Employee Category: Academic Staff
Job Code: AD013
  • Job Summary:
    Investigates, researches, gathers, analyzes, and summarizes institutional data in support of information and research needs for planning and policy making decisions.
  • Job Responsibilities:
    • Develops, implements, monitors, and updates information systems and databases that manage, store, and retrieve institutional data according to established policies, procedures, and reporting regulations
    • Collects, analyzes, and researches institutional data according to established procedures and regulations
    • Prepares and disseminates institutional statistical reports to institutional programs, working units, and leadership as needed
    • Serves as liaison and primary contact for internal and external stakeholders for institutional reporting and compliance, external surveys, and institutional statistics and data
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    21: $49,700-101,530
  • Job Code:
    AD013: Institutional Research Analyst (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD013

Internal Consultant I

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 27: $84,800-173,360
Employee Category: Academic Staff
Job Code: AD014
  • Job Summary:
    Consults with stakeholders throughout the institution in support of addressing priorities and solves complex problems while ensuring alignment with institutional goals.
  • Job Responsibilities:
    • Provides consultation, advice, and expertise to stakeholders to identify and solve problems
    • Coaches and advises leaders on building organizational capacity and navigating change management
    • Conducts gap analyses and develops approaches, strategies, and structures for achieving desired outcomes
    • Designs and delivers meetings, retreats, and other engagements to assist clients in aligning organizational goals and resources
    • Conducts analysis in support of projects and requests, utilizing independent judgment in selecting information for developing models for consideration
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    27: $84,800-173,360
  • Job Code:
    AD014: Internal Consultant I
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD014

Project Manager I

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 23: $58,000-118,360
Employee Category: Academic Staff
Job Code: AD015
  • Job Summary:
    Manages a single project from start to finish or one phase of a large project under limited supervision.
  • Job Responsibilities:
    • Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
    • Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
    • Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the project within and beyond the project team
    • Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $58,000-118,360
  • Job Code:
    AD015: Project Manager I
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD015

Project Manager II

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 24: $63,800-130,240
Employee Category: Academic Staff
Job Code: AD016
  • Job Summary:
    Manages multiple projects simultaneously from start to finish or one large project impacting the institution at-large under general supervision.
  • Job Responsibilities:
    • Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
    • Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
    • Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the project within and beyond the project team
    • Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    24: $63,800-130,240
  • Job Code:
    AD016: Project Manager II
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD016

Project Portfolio Manager

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD017
  • Job Summary:
    Works with senior management to establish a portfolio that increases business value, builds synergies among projects, makes the best use of limited resources, and aligns projects with the defined strategic direction and goals. Identifies and manages risks, monitors and controls portfolio budgets, effectively manages relationships, and establishes project reporting requirements.
  • Job Responsibilities:
    • Monitors lifecycles for a varied portfolio of projects, tracks progress, identifies risks, recommends improvements, and collaborates to implement changes
    • Assists in the development of strategic planning initiatives and unit objectives to ensure appropriate use of financial, administrative, and staffing resources, in alignment with the strategic plan
    • Manages and evaluates portfolio budget and objectives in collaboration with key stakeholders and leadership
    • Prepares and disseminates portfolio reports according to established policies and procedures
    • Develops, implements, and directs operating policies and procedures to comply with regulations, institutional policies, and unit objectives and facilitates project requests
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 28: $97,600-199,320
    • 27: $84,800-173,360 (B)
    • 26: $77,100-157,630 (C)
  • Job Code:
    • AD017: Project Portfolio Manager
    • AD049: Project Portfolio Manager (B)
    • AD058: Project Portfolio Manager (C)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD017

Policy and Planning Analyst I

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 23: $58,000-118,360
Employee Category: Academic Staff
Job Code: AD018
  • Job Summary:
    Provides management information, data analyses, and policy reports to inform strategic planning, decision-making, and resource allocation for a unit. Provides advice and performance management support for unit leadership.
  • Job Responsibilities:
    • Tracks sources of information relevant to policy development affecting the higher education sector
    • Designs and develops policy analyses and briefing papers for unit leadership
    • Reviews, monitors, and evaluates policies and data analyses to present as evidence-based support for unit bids, applications, and decision-making
    • Works with business intelligence/analyst function in computing services to develop data visualization and business intelligence capability
    • Provides project support for, and further enhancement of, unit initiatives
    • Assists in establishing guidelines and procedures to ensure adequacy, quality, and reliability of information sources
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $58,000-118,360
  • Job Code:
    AD018: Policy and Planning Analyst I
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD018

Chief of Staff II

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 29: $112,200-229,240
Employee Category: Limited
Job Code: AD019
  • Job Summary:
    Plans and directs all administrative, financial, and operational activities for a leadership position with institutional influence and oversight (Vice Chancellor, Associate Vice Chancellor, Dean, Provost, Vice Provost, Associate Vice Provost, Institutional Director/Chief). Organizes and prioritizes critical issues and required information for the executive to facilitate efficient decision-making.
  • Job Responsibilities:
    • Serves a chief advisor and main point of contact between university leadership and other stakeholders
    • Provides oversight and guidance to projects of high importance
    • Manages daily operations in a unit, department, or functional area of executive leadership
    • Develops major goals to support broad functional objectives
    • Oversees and approves policies developed within various sub-functions, departments, and work groups
    • May manage executive support staff
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Limited
  • Scaled Job:
    No
  • Salary Range (Annual):
    29: $112,200-229,240
  • Job Code:
    AD019: Chief of Staff II
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD019

Chief of Staff I

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): Scaled (expand for details)
Employee Category: Limited
Job Code: AD023
  • Job Summary:
    Plans and directs all administrative, financial, and operational activities for leadership in a college or division of the institution. Organizes and prioritizes critical issues and required information for the executive to facilitate efficient decision-making.
  • Job Responsibilities:
    • Serves as a chief advisor to the executive officer and main point of contact between university leadership and other stakeholders
    • Provides oversight and guidance to projects of high importance
    • Manages daily operations in a unit, department, or functional area of executive leadership
    • Develops major goals to support broad functional objectives
    • Oversee and approves policies developed within various sub-functions, departments, and work groups
    • May manage executive support staff
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Limited
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 26: $77,100-157,630
    • 25: $70,100-143,330 (B)
    • 24: $63,800-130,240 (C)
  • Job Code:
    • AD023: Chief of Staff I
    • AD050: Chief of Staff I (B)
    • AD059: Chief of Staff I (C)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD023

Project Manager III (Inst)

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): 27: $84,800-173,360
Employee Category: Academic Staff
Job Code: AD024
  • Job Summary:
    Manages high-priority, large project(s) or multiple projects simultaneously from start to finish, impacting the institution at-large or multiple institutions.
  • Job Responsibilities:
    • Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
    • Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
    • Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the project within and beyond the project team
    • Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    27: $84,800-173,360
  • Job Code:
    AD024: Project Manager III (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD024

Project Program Manager

Job Group: Administration
Job Subgroup: Project Management and Quality Improvement
Salary Range (Annual): Scaled (expand for details)
Employee Category: Academic Staff
Job Code: AD025
  • Job Summary:
    Coordinates management of multiple related projects and/or ongoing operations, which are directed toward a common objective. Monitors the cost, schedule, and performance of component projects and operations while working to ensure the ultimate success of the program.
  • Job Responsibilities:
    • Creates a program plan and structure, monitors progress and performance against the program plan, and identifies, resolves, or escalates program risks and issues
    • Leads and manages efforts to determine and coordinate the sharing of resources among component projects to the overall benefit of the program
    • Manages the activities of outside contractors and vendors to ensure they are integrated into the program and that the organization receives satisfactory standards of service
    • Facilitates the estimation of program costs, resources, and time required to complete the overall program, monitors activities and budgets, directs and leads component project manager activities for consistency and alignment, and works with program leadership to ensure these targets are met. Follows established change control processes if targets can no longer be met
    • Prepares regular reports to communicate the status of the program within and beyond the program team, communicates program goals, risks, and status with program executive level, program sponsors, and stakeholders, and develops and uses appropriate dashboards, measures, and reporting tools
    • Sets priorities, allocates tasks, and collaborates with project staff to meet program targets and milestones. Manages the change control process and acts as the mid-level decision making authority
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    Yes
  • Salary Range (Annual):
    • 27: $84,800-173,360
    • 26: $77,100-157,630 (B)
    • 25: $70,100-143,330 (C)
  • Job Code:
    • AD025: Project Program Manager
    • AD051: Project Program Manager (B)
    • AD060: Project Program Manager (C)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD025

Department Administrator II

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 26: $77,100-157,630
Employee Category: Academic Staff
Job Code: AD026
  • Job Summary:
    Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department's research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.
  • Job Responsibilities:
    • Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
    • Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations
    • Provides leadership and oversight of training programs
    • Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
    • Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
    • Provides leadership for faculty recruitment, evaluation, development, and promotion processes
    • Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
    • Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    26: $77,100-157,630
  • Job Code:
    AD026: Department Administrator II
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD026

Scheduler

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 15: $31,200-63,800
Employee Category: University Staff
Job Code: AD027
  • Job Summary:
    Directs and implements room scheduling processes and procedures.
  • Job Responsibilities:
    • Manages scheduling process for meetings, conferences, classes, seminars, and appointments
    • May plan, work with, and select facilities vendors
    • May plan logistics and negotiate contract(s) for facilities, transportation, printing, food and beverage, audiovisual, entertainment, and other providers
    • May prepare materials relating to the event
  • Education:
    H.S. Diploma Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    15: $31,200-63,800
  • Job Code:
    AD027: Scheduler
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD027

Data Entry Operator

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 15: $31,200-63,800
Employee Category: University Staff
Job Code: AD028
  • Job Summary:
    Performs a variety of data entry, verification, and related clerical duties. Enters and updates data into a computer system or software or national database
  • Job Responsibilities:
    • Prepares and sorts documents for data entry
    • Enters information into systems or national database
    • Maintains awareness of and ensures adherence to university standards regarding privacy
  • Education:
    H.S. Diploma Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    15: $31,200-63,800
  • Job Code:
    AD028: Data Entry Operator
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD028

Contract Administrator

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 18: $39,400-80,520
Employee Category: University Staff
Job Code: AD029
  • Job Summary:
    Provides administrative oversight of all contractual agreements. Responsible for filing agreements and supporting documentation, activity reporting, and compliance with university policies and procedures.
  • Job Responsibilities:
    • Analyzes contracts to ensure compliance with contractual obligations, university policies, and regulations
    • Manages and performs contract entry into management system to ensure accuracy of contract terms and maintain internal controls
    • Reviews and modifies existing contracts for consistency and accuracy
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    18: $39,400-80,520
  • Job Code:
    AD029: Contract Administrator
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD029

Sustainability Director (Inst)

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 28: $97,600-199,320
Employee Category: Limited
Job Code: AD030
  • Job Summary:
    Serves as the key facilitator and organizational strategist to lead the university's efforts to achieve its vision of instilling a culture of sustainability. Promotes broader awareness of the university's environmental, social, and financial sustainability successes and accomplishments. Develops a comprehensive long-term strategy for an environmentally sustainable future by working directly with faculty, students, and staff across schools, colleges, divisions, departments, auxiliaries, and the community to incorporate sustainable principles and practices in daily operations, research, and academic enterprises.
  • Job Responsibilities:
    • Develops strategic planning initiatives with input from campus leaders, faculty, students, constituents, and stakeholder groups to establish overall sustainability direction and goals
    • Identifies initiatives, goals, and objectives to guide sustainability efforts across campus
    • Identifies, assembles, and leads sustainability advisory bodies
    • Creates detailed implementation plans with related departments, presents to university administration, works with related departments to implement approved plans, and analyzes and reports the effectiveness and the results of implemented projects
    • Identifies and pursues grant funding, rebate, or other savings programs
    • Facilitates programs with local, state, and national organizations in the areas of sustainability
    • Participates, advises, and speaks internally and publicly about the institution's sustainability efforts and culture
    • Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
    • Ensures that campus commitments are reported on and met
    • Leads and oversees all recommendations as they relate to the resource management including, but not limited to, energy, waste, water, surplus, materials, and procurement
    • Leads and oversees all recommendations as they relate to campus emissions from on-site, off-site use, and transportation
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    Yes
  • Employee Category:
    Limited
  • Scaled Job:
    No
  • Salary Range (Annual):
    28: $97,600-199,320
  • Job Code:
    AD030: Sustainability Director (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD030

Institutional Academic Planner I (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 23: $58,000-118,360
Employee Category: Academic Staff
Job Code: AD031
  • Job Summary:
    Supports academic, course, and curricular planning and implementation of the academic structure at the institutional level. Organizes and implements processes, policies, assessments, and evaluations of curriculum content to enhance educational effectiveness. Operates in the context of policy set at the institutional level, UW System level, and externally set requirements.
  • Job Responsibilities:
    • Incorporates improvement recommendations into existing academic programming policy and practice based on institutional needs and external requirements
    • Reviews proposals for new academic programs, program changes, curriculum, and courses to ensure that proposals meet policy standards and provides feedback to proposing academic units
    • Designs and delivers directed academic planning and programs messaging to internal and external audiences; maintains all records and documentation of academic, curricular, and course change actions
    • Collects, prepares, and analyzes academic program information and prepares reports and analyses of patterns of activity based on that information
    • Ensures that the work of formal shared governance committees (such as University Academic Planning Council and University Curriculum Committee) operate effectively and according to committee operating procedures, which includes among other activities, agenda and document preparation and distribution, communication with members and presenters, and follow up communication
    • Provides recommendations for changes to policy and advances proposals for policy changes to meet changing needs of the academy in partnership with governance committees and colleagues in academic units
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    23: $58,000-118,360
  • Job Code:
    AD031: Institutional Academic Planner I (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD031

Institutional Academic Planner II (Inst)

Job Group: Administration
Job Subgroup: Analysis and Reporting
Salary Range (Annual): 25: $70,100-143,330
Employee Category: Academic Staff
Job Code: AD032
  • Job Summary:
    Supports academic, course, and curricular planning and implementation of the academic structure at the institutional level. Organizes and implements processes, policies, assessments, and evaluations of curriculum content to enhance educational effectiveness. Operates in the context of policy set at the institutional level, UW System level, and externally set requirements.
  • Job Responsibilities:
    • Incorporates improvement recommendations into existing academic programming policy and practice based on institutional needs and external requirements
    • Reviews proposals for new academic programs, program changes, curriculum, and courses to ensure that proposals meet policy standards and provides feedback to proposing academic units
    • Designs and delivers directed academic planning and programs messaging to internal and external audiences; maintains all records and documentation of academic, curricular, and course change actions
    • Collects, prepares, and analyzes academic program information and prepares reports and analyses of patterns of activity based on that information
    • Ensures that the work of formal shared governance committees (such as University Academic Planning Council and University Curriculum Committee) operate effectively and according to committee operating procedures, which includes among other activities, agenda and document preparation and distribution, communication with members and presenters, and follow up communication
    • Provides recommendations for changes to policy and advances proposals for policy changes to meet changing needs of the academy in partnership with governance committees and colleagues in academic units
    • Develops new approaches, methods, or techniques to resolve problems and addresses unexpected, controversial, or complex situations
    • Directs and leads activities involved in promoting collaborative and productive relationships across the institution and external organizations
    • Provides training and leadership to other professionals doing related work
  • Education:
    Master's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    Yes
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    25: $70,100-143,330
  • Job Code:
    AD032: Institutional Academic Planner II (Inst)
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD032

Assistant

Job Group: Administration
Job Subgroup: Administrative Services
Salary Range (Annual): 15: $31,200-63,800
Employee Category: University Staff
Job Code: AD033
  • Job Summary:
    Assists with a variety of responsibilities throughout different job groups and positions across the university.
  • Job Responsibilities:
    • Provides assistance for units as requested, such as wiping down tables, filing, coping, sorting, and delivering mail
    • Performs the typical duties as required by each position according to what is needed
    • Acts in compliance with the standards of their job, represents the university in a positive manner, and completes the assigned tasks that are aligned to their role
  • Education:
    H.S. Diploma Preferred Minimum
  • FLSA Status:
    Non-Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    University Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    15: $31,200-63,800
  • Job Code:
    AD033: Assistant
  • Link directly to this job title: https://hr.wisc.edu/standard-job-descriptions/?q=AD033