The following tip sheet outlines how to avoid losing access to the contract inactivation step when retroactively processing an End Job.
Description of Issue
When HR processes a retroactive End Job, the employee is removed from the supervisory organization as soon as the business process is approved. As a result, HR may lose access to complete the contract inactivation step within the End Job business process. Inactivating a contract timely is important to ensure benefits end properly.
Solution
When ending a position retroactively, first inactivate the contract using a standalone process. Once the contract has been successfully inactivated, initiate the End Job business process.
Note: This process should not be used to extend contracts. Extensions must be processed through Change Job>Expected Job End Date Change
Standalone Process to Inactivate a Contract
- Navigate to the Employee Contracts page to edit contract that needs to be inactivated
- Click Actions
- Hover over Job Change
- Click Employee Contracts
- Select Edit next to the contract you want to inactivate
- Effective Date and Contract End Date: Change to match the End Job effective date
- Status: Change to Inactive
- Click Save
If you process an End Job business process and are unable to inactivate the contract, please submit a ticket to GetHelpUW and OST can inactivate it.