This course catalog provides information about Workday trainings for UW–Madison HR professionals.
If HR professionals have been assigned a training from UW-Shared Services, it is required. If you were assigned a course(s) from the list below it will appear on your Universities of Wisconsin Canvas dashboard.
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Training courses
Access to training is determined by assigned security roles. If you do not have access to the trainings in the Universities of Wisconsin Canvas platform, you have not been assigned that security role.
Filter by security role:
Choose all of your security roles to produce a comprehensive list of assigned trainings.
Employee and Manager Workday Training
HR Professionals – School, College, Division
Office of Human Resources / UW Shared Services
Available courses
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Candidate Management & Ready for Hire
This course will cover various Recruiting topics in Workday. You will learn key terms related to candidate management and ready for hire. Additionally, you will focus on managing candidates through the recruiting lifecycle.
Course information
Estimated course length: 2 hours
Course objectives
- Manage candidates through various recruiting stages, including interviews and background checks
- Manage multiple candidates through mass actions on the Candidate Grid
- Explain how to schedule interviews in Workday
- Demonstrate how to mass close procurement documents in Workday
Webinar schedule
- April 29, 2025, 9-11 a.m.
- May 7, 2025, 9-11 a.m.
- May 8, 2025, 2-4 p.m.
- May 20, 2025, 2-4 p.m.
Prerequisites
- Workday Fundamental: Workday for All Employees (CBT)
- Workday Fundamentals: HCM Core Concepts (CBT)
- Workday for HR: Creating Job Requisitions & Job Postings (Webinar)
This training is required for the following security roles:
- Recruiter (Local)
- Recruiter (Supervisory)
- Shared Services - Recruiting UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18026 -
Changing Compensation
This course helps you understand basic compensation terms used in Workday. It will also cover the process for completing compensation changes within Workday. You will learn about compensation details, how to request compensation changes, one-time payments, and manage period activity pay.
Course information
Estimated course length: 45 minutes
Course objectives
- Indicate that compensation events, such as compensation changes, one-time payments, and Period Activity Pay (PAP) events, can be completed as standalone processes or can be included as part of other HCM staffing business processes
- Identify compensation values and pay rate types used in Workday
- Demonstrate how to request a compensation change for an employee
- Demonstrate how to request a one-time payment for an employee
- Demonstrate how to enter a Period Activity Pay event for an employee
This training is required for the following security roles:
- Compensation Partner (Local)
- Compensation Partner (Supervisory)
- HR Partner (Local)
- HR Partner (Supervisory)
- HR Process Coordinator (Supervisory) UW
- Shared Services - Compensation UW
- Shared Services - Global Mobility UW
- Shared Services - Human Resources UW
- Student Assistant Process Coordinator UW
- Student Hourly Process Coordinator UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18027 -
Creating Job Requisitions & Job Postings
This course will cover various Recruiting topics in Workday. You will learn key terms related to Job Requisitions & Job Postings as well as how to create a job requisition, post a job, and understand the approval workflow through the process.
Course information
Estimated course length: 2 hours
Course objectives
- Explain the job requisition workflow, including what carries forward to job postings
- Describe how to initiate a standard job requisition
- Recall the reasons to edit a job requisition and the associated approval workflows
- Summarize the process for posting jobs to career sites
Webinar schedule
- April 23, 2025, 2-4 p.m.
- April 28, 2025, 2-4 p.m.
- May 6, 2025, 9-11 a.m.
- May 19, 2025, 2-4 p.m.
Prerequisites
- Workday Fundamental: Workday for All Employees (CBT)
- Workday Fundamentals: HCM Core Concepts (CBT)
This training is required for the following security roles:
- Recruiter (Local)
- Recruiter (Supervisory)
- Shared Services - Recruiting UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18025 -
Leave of Absence
This course will cover various Leave of Absence (LOA) topics in Workday. You will learn key LOA terms and concepts as well as how to initiate Leave of Absence tasks on behalf of a worker, approve LOA requests, and recognize important considerations related to LOA.
Course information
Estimated course length: 2 hours
Course objectives
- Recall the process for initiating, extending, and returning an employee from a Leave of Absence, including the Workday security roles involved in each step
- Summarize the approval options for a Leave of Absence request in Workday
- Describe key considerations when processing Leave of Absences, including LOAs involving time off
Webinar schedule
- April 25, 2025, 9-11 a.m.
- May 14, 2025, 2-4 p.m.
Prerequisites
- Workday Fundamental: Workday for All Employees (CBT)
- Workday Fundamentals: Workday for Managers (CBT)
- Workday Fundamentals: HCM Core Concepts (CBT)
- Workday for HR: Time & Time Off (CBT)
This training is required for the following security roles:
- Absence Partner (Local)
- Absence Partner (Supervisory)
- Central Processing - Absence UW
- Shared Services Absence (Campus) UW
- Shared Services Absence (Service Delivery) UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18022 -
Managing Academic Appointments
This course helps you understand how to complete academic appointment processes in Workday. You will learn how to add, update, and end academic appointments. You will also learn where to access key reports related to academic appointments, tenure, and sabbaticals.
Course information
Estimated course length: 2 hours
Course objectives
- Summarize the Academic Unit structure in Workday
- Distinguish Academic Appointments from Positions
- Identify the HR staffing business processes that trigger the Add, Update, and End Academic Appointment business processes
- Recall how to navigate the Academic Tenure Dashboard at a high level
Webinar schedule
- June 4, 2025, 2-4 p.m.
- June 10, 2025, 9-11 a.m.
Prerequisites
- Workday Fundamental: Workday for All Employees (CBT)
- Workday Fundamentals: HCM Core Concepts (CBT)
This training is required for the following security roles:
- Academic Faculty Executive
- Academic Faculty Partner (AU)
- Academic HR Partner (AU)
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18030 -
Payroll Validation
This introduction to the Payroll Validation Dashboard will teach you how to view real-time payroll information and generate reports. This includes activities performed by security roles involved in the process. You will learn best practices and various activities you could perform pre and post Workday payroll processing for accuracy such as understanding the payroll timeline, reports, and post payroll corrections.
Course information
Course objectives
- Understand the Payroll Validation Dashboard and how to generate other pre/post payroll reports
- Understand the Workday payroll timeline and processing steps to review and complete your Schools, Colleges, Divisions payroll
- Create and utilize the data tool available to Schools, Colleges, Divisions for payroll accuracy
- How to discover any various post payroll corrections and know what action to take for each
Webinar schedule
Prerequisites
- The Payroll Life Cycle
- Workday HR Time and Time Off
Other suggested
- Workday Fundamentals
- Workday for All Employees
- Workday for Managers
This training is required for the following security roles:
- Payroll Analyst (Supervisory) UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18071 -
Staffing Actions in Workday
This course will explore various Staffing Actions in Workday. You’ll learn key staffing terminology and how to perform essential tasks like initiating job changes, terminating employees, managing additional job assignments, and more.
Course information
Estimated course length: 2 hours
Course objectives
- Recall how to hire and terminate an employee
- Recall the difference between end job and termination
- Recognize the importance of identifying a primary position for an employee
- Summarize when to use the change job business process
- Identify who is a contingent worker
- Summarize the process for both contracting and ending the contract of a contingent worker
Webinar schedule
- April 24, 2025, 2-4 p.m.
- May 13, 2025, 9-11 a.m.
- May 20, 2025, 9-11 a.m.
- May 29, 2025, 2-4 p.m.
Prerequisites
- Workday Fundamental: Workday for All Employees (CBT)
- Workday Fundamentals: HCM Core Concepts (CBT)
This training is required for the following security roles:
- Compensation Partner (Supervisory)
- HR Executive (Local)
- HR Executive (Supervisory)
- HR Partner (Local)
- HR Partner (Supervisory)
- HR Process Coordinator (Supervisory) UW
- Shared Services - Human Resources UW
- Student Assistant Process Coordinator UW
- Student Hourly Process Coordinator UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18028 -
Talent and Performance Management in Workday
This course will overview Talent & Performance Management functionality in Workday. You will learn key terms and processes related to performance reviews and career management. Additionally, you will learn about the talent partner responsibilities in initiating, monitoring, and reviewing performance reviews and career information.
Course information
Estimated course length: 2 hours
Course objectives
- Summarize the performance management cycle and types of performance reviews in Workday
- Describe the process flows of performance reviews and the Talent Partner responsibilities
- Summarize the process and role of the Talent Partner for performance improvement plans
- Describe a talent review and how to navigate the career profile to support employees with updates and maintenance
Webinar schedule
- May 28, 2025, 9-11 a.m.
- June 2, 2025, 2-4 p.m.
Prerequisites
- Workday Fundamental: Workday for All Employees (CBT)
- Workday Fundamentals: HCM Core Concepts (CBT)
This training is required for the following security roles:
- Talent Administrator
- Talent Partner (Local)
- Talent Partner (Supervisory)
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18029 -
The Payroll Life Cycle
Workday for HR: The Payroll Life Cycle provides an overview of the payroll process. This includes activities performed by security roles involved in the process. The course discusses the interconnection between payroll and other areas of Workday and reviews how various Workday actions impact payroll results. The course also highlights key reports and the Payroll Validation Dashboard used in payroll processing.
Course information
Estimated course length: 25 minutes
Course objectives
- Describe how payroll is impacted by other areas of Workday
- Define expectations of each payroll security role
- Identify benefits of using the Payroll Validation Dashboard
This training is required for the following security roles:
- Central Processing - Payroll UW
- Payroll Analyst (Supervisory) UW
- Payroll Partner
- Payroll Technician UW
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18024 -
Time & Time Off
Workday for HR: Time and Time-Off introduces various Time and Time-Off functions in Workday. This includes introduction to key security roles, how to assign work schedules, how to initiate and edit time and time-off, the impact of a leave of absence on employee time-off balances and how to review time and absence dashboards. You’ll learn how to navigate within Workday, view and edit your information, complete tasks, and access additional resources to learn more.
Course information
Estimated course length: 1 hour
Course objectives
- Describe how to assign work schedules and create a custom work schedule for an employee
- Describe how to enter time and time off on behalf of an employee
- Summarize the impact of a leave of absence on employee time off balances and paychecks
- Identify how to find key time and absence reports in Workday
- Summarize the time and absence tools and reports to prepare for payroll
This training is required for the following security roles:
- Absence Partner (Supervisory)
- Shared Services - Time Tracking UW
- Shared Services Absence (Campus) UW
- Shared Services Absence (Service Delivery) UW
- Timekeeper (Supervisory)
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18023 -
Workday Fundamentals: HCM Core Concepts
Human Capital Management (HCM) Core Concepts will cover the foundational building blocks of Human Capital Management in Workday. These building blocks include organizations, worker types, job profiles, worker profiles, and security roles. The information in this course establishes a foundation for future HCM trainings.
Course information
Estimated course length: 50 minutes
Course objectives
- Define key terms and concepts related to: Organizations, Worker Types, Job Profiles, Worker Profiles, and Security Roles
- Navigate Workday to view information related to Org Charts, Supervisory Organizations, Worker Types, Job Profile, and Worker Profile
- Describe key HCM security roles
This training is required for the following security roles:
- All HR Roles
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18021 -
Workday Fundamentals: Workday for All Employees
Available to employees in May 2025. This self-paced, computer-based training is consistent for Universities of Wisconsin employees (including UW–Madison employees). This is a pre-requisite course for all HR security roles and will be available to HR professionals starting March 3, 2025.
Course information
This training is required for the following security roles:
- All HR Roles
- Employee as Self
- Manager
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=13689 -
Workday Fundamentals: Workday for Managers
Available to people managers or those who supervisors employees in May 2025, this self-paced, computer-based training is consistent across all Universities of Wisconsin (including UW–Madison). This is a pre-requisite course for all HR security role training. For those with assigned HR security roles, this course is available starting March 3, 2025.
Course information
This training is required for the following security roles:
- All HR Roles
- Manager
- Absence Partner (Local)
- Absence Partner (Supervisory)
- Shared Services Absence (Campus) UW
- Shared Services Absence (Service Delivery) UW
- Timekeeper (Local)
- Timekeeper (Supervisory)
Link directly to this training: https://hr.wisc.edu/hr-guides/workday-trainings?training=18020