Summer Prepay Deductions are multiple insurance deductions from the spring semester payroll (deductions taken from the first two paychecks of the month in March, April, and May) to maintain insurance coverage for one or more summer months.
The automatic Short Work Break Process runs once annually in May for eligible employees, placing Academic Basis employees on leave after the academic year. The Return from Short Work Break runs once annually in the fall for eligible employees, returning Academic Basis employees to work before the start of the academic year.
For employees who are not included in the automatic processes and who will need prepays taken, HR Administrators must complete the Manual Entry Process.
Who is included in the automatic Summer Prepays and Short Work Break processes?
FAASLI (Faculty, Academic Staff, Limited Appointments) Appointees, Student Assistants, and Employees-in-Training who have:
- An Academic contract (C-Basis employees) and who
- Are expected back to work in the fall or
- Are working a summer appointment with no expectation to return in the fall
Who is not included in the automatic processes?
- Academic / C-Basis Employees hired after the mass Summer Work Break (SWB) process in May
- Annual / A-Basis Employees
- University Staff Employees
Additional Resources
2025 Summer Prepay and Short Work Break Job Aid
- 2025 deduction prepay load deadlines
- Steps of the manual prepay process
- Pay schedule and pay run IDs
- Plan type codes of impacted benefits
- Sample emails for divisional/departmental use
2025 Summer Prepay and Short Work Break Video Slides
Related Pages
- Summer Prepay: Summer Prepay