University of Wisconsin–Madison

Direct Deposit Protocols

Submitting Direct Deposit Information

Employees can enter and update direct deposit information using the Payroll Information module in MyUW.

Detailed instructions can be found online in English and other languages.

If an employee prefers to submit a paper form instead, they can submit the direct deposit form in person to their department Payroll/HR office, or to the Office of Human Resources at 21 N. Park Street, Suite 5101, Madison WI. The employee must present a valid photo ID when they submit the paper form.

For security purposes, UW–Madison will not accept direct deposit forms via email.

Direct Deposit Forms Submitted Through Email

Phishing attempts continue to be an issue, so it is critical that we only accept direct deposit forms from employees in person. Do not accept any direct deposit forms submitted through email.

Direct Deposit Form Identification Verification

The direct deposit form includes a section for an identification verification signature.

Screenshot of Direct Deposit Form identification verification

When you receive a direct deposit form from an employee, you must:

  1. Verify the identity of the person submitting the form. If the employee works remotely, call them using the phone number listed in HRS. Do not use the phone number listed on the direct deposit form.
  2. Once you have verified the identity, Sign and date the “Identification verified by (Name)” portion of the form to confirm. If your signature is difficult to read, please print your name.
  3. Submit the signed form to OHR.

OHR will not enter forms that are missing an identification verification signature. If OHR receives a form that is missing this signature, we will reach out to the dept/division. The dept/division then needs to follow the above listed steps 1–3.

If you have any questions, please contact OHR Payroll.

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