Recruitment Strategy Meetings for Successful Recruitments

What is it?

The Recruitment Strategy Meeting Form includes additional details and guiding questions to partner with your hiring colleagues. The strategy meeting form is best reviewed beforehand by both the Hiring Manager and HR but completed together as a concerted effort.

Why do it?

• Ensure a successful hire through strategic planning.
• Gain a better understanding of qualities in a successful candidate.
• Enhance the candidate experience.
• Decrease likelihood of turnover by setting selected candidates and organization up for success.
• Reduce job posting edits and cancellations.
• Mitigate bias throughout the recruitment process.

Prepare

• Familiarize yourself with the needs of the position (focus on the skills and responsibilities).
• Assess current team strengths and weaknesses to identify skill gaps or needs that may inform position description.
• Review previous recruitments on similar positions to assess what worked/what didn’t.
• Review any exit interview information or climate survey information.
• Review Recruitment Strategy Meeting form to familiarize yourself with what you need to consider and questions you may want to ask or discuss.
• Schedule a meeting space & time with minimal distractions.

Conversation outcomes

• Review and agree upon the job responsibilities and skills for position.
• Set a recruitment timeline.
• Decide on the search/search and screen committee function, structure and expectations.
• Create the advertising strategy:
  • Candidate outreach
  • Relevant job boards
  • Networking opportunities
  • Community partnerships 
• Determine the recruitment process/procedures:
  • Identify roles, responsibilities and expectations (e.g. who communicates with applicants, who is the final decision maker, etc.)
  • Schedule kickoff meeting
  • Draft the screening criteria and tools to ensure the criteria is reflected in the position description, to bring to the search/search and screen committee for final review
  • Interview schedule and format
• Determine title and salary range
• Prepare a position description draft for review with Search and Screen Committee

Additional resources

Recruitment Toolkit

Questions?

Contact your Talent Acquisition Specialist.