Recruitment Planning
RAS Process Overview
-
Recruitment, Assessment and Selection Checklist
Comprehensive overview of the RAS process.
- Standard Recruitment Flowchart
- Internal Recruitment Flowchart
- Centralized Recruitment Flowchart
Determine Type of Recruitment
-
General Information Regarding Recruitment
A document summarizing whether or not an open recruitment is required. Includes information on Graduate Assistant and Employee-in-Training recruitments.
Recruitment Preparation
Creating a Vacancy
- CHRIS Manual
- PVL Manual
-
JEMS PVL and CHRIS Direct Hire Waiver Reason Codes
A list of waiver reason codes used in JEMS PVL and CHRIS.
- Direct Hire Waiver Reasons
- Steps for Hiring After a Position has been Approved and Posted
- Recruitment File Checklist
- Minimum Posting Periods and Required Recruitment Forms and Scope
- Working Title Best Practices
- Companion PVLs
Recruitment
-
Advertising agreements
List of advertisement contracts with multiple publications and advertisement sources
-
Badger Connections
Searchable database equipped with 750 advertisement resources across disciplines and job groups
-
Diversity Connect
This initiative supports the recruitment of top diverse talent and ensures affirmative action compliance in all open positions at UW–Madison
-
Unconscious Bias Video - Hiring the Best and Brightest
A resource for hiring committees.
- Supplemental Guidebook - Hiring the Best and Brightest
-
International Hires Recruitment Guidelines
Description of guidelines to comply with requirements of the Department of Labor for recruitment of international hires.
- Best Practices for Job Postings to Qualify for Permanent Residency and H-1B Sponsorship in Teaching Occupations
-
Integration of jobs.wisc.edu with external job boards
Information related job boards that integrate with jobs.wisc.edu and are scraping our jobs automatically
-
Indeed User Guide
Description of the functionality of Indeed.com, and steps to sponsor jobs with this source
- Sponsoring a Job on Indeed Central
Recruiting Using Social Media
Applicant Assessment
Reviewing Materials
-
Assessment and Evaluation Plan
A form to be used by hiring administrators to document the steps of the assessment and evaluation process used for recruitment.
-
Guide to Blind Application Screening
Blind application screening is the practice of removing personally identifiable information from application materials in order to reduce bias in the recruitment process.
-
Applicant Materials Screen (AMS) training documentation
AMS is a step-by-step process for assessing applicant materials based on pre-determined, job-related, and non-discriminatory criteria.
- AMS Process Flow Chart
-
AMS Worksheet #1
Download and save this worksheet to use in the AMS process. (.xls file)
-
AMS Worksheet #2
Download and save this worksheet to use in the AMS process. (.xls file)
-
AMS Worksheet #3
Download and save this worksheet to use in the AMS process. (.doc file)
-
AMS Tracking Tool
Download and save this file to track your AMS results. (.zip folder – open to access the .xlsm file – requires Excel 2007 or newer)
-
Application Screening Form
Used to screen and evaluate application materials.
Helpful Websites for Creating Screening Criteria
Interviewing Resources
-
Interview Dos and Don’ts
An overview of best practices for facilitating interviews.
-
Interview Evaluation Form
Used by interviewers during or after an interview to summarize their evaluation of the candidate.
-
Interview Questions and Notes Sheet
Used by interviewers to take personal notes in the interview.
-
Interview Summary Tracking Tool
Used by search committee or hiring administrator to document the outcomes or summary of interviews.
- Quick Guide to Interviewing
Reference Check
- SH/SV Reference Check Process in JEMS
- SH/SV Automated Process FAQs
- SH/SV Reference Check Policy FAQs
-
Guide to Reference Checks
Best practices and strategies for conducting reference checks, including sample questions.
Selecting a Finalist
-
Hiring Reason Form
This is an optional form to be used by hiring administrators to document the reason a candidate was selected for a position.
Applicant Communications and Offer Letter Templates
Offer Letter Templates: Template letters to be used to confirm terms of an appointment with the selected candidate. Templates were updated on 4/10/2020.
Furlough Language and Attachments
Academic Staff
Faculty
Student Assistant
- Project/Program Assistant (Annual)
- Project/Program Assistant Reappointment Letter (Annual)
- Project/Program Assistant Reappointment Letter (Academic)
- PA Non-Exempt (Annual)
- PA Non-Exempt (Academic)
- Research Assistant
-
Teaching Assistant Appointment Letter (Academic)
This offer letter template is under review and will be updated shortly.
-
TA Non-Exempt (Academic)
This offer letter template is under review and will be updated shortly.
Rehired Annuitant
Temporary Employee (TE)
University Staff
Entering the Hire
Via TREMS
-
Completing Hires in JEMS Hire via TREMS - Updated 10.07.16
Faculty, Academic Staff, and Limited Appointees
-
Completing Hires in JEMS CHRIS-HR via TREMS
University Staff and Temporary Employees
Via Waiver/No Open Recruitment
-
Completing Hires in JEMS Hire - PVL Not Required or PVL Waiver
Faculty, Academic Staff, and Limited Appointees
-
JEMS – University Staff and US – Fixed Term Finite Hire
University Staff
-
JEMS Temporary Employee Hire
Temporary Employees
Questions?
Contact Talent Recruitment and Engagement.