This toolkit is designed to guide Human Resources professionals through the hiring process for Faculty, Academic Staff, Limited Appointees, and University Staff employees.
For recruitment and hiring resources for supervisors and hiring managers, please visit the Supervisor Recruitment Toolkit.
Recruitment Planning
RAS Process Overview
Recruitment Preparation
Creating a Vacancy
- PVL Manual
- Direct-Hire Waiver Reasons
- Best Practices for Writing Job Postings
- DEI Job Application Statement Guidance
- Business Title Guidelines
- Tips for Writing Unique Responsibilities
- JEMS Education Tab Best Practices
- Developing Job Criteria
- Advertising Salaries and Total Compensation: Best Practices
- Recruiting with Multiple Job Titles on One PVL
- Job Posting Best Practices for Permanent Residency and H1-B Sponsorship
- Companion PVLs
- Creating a Notice PVL
- Creating a WI RISE PVL and Job Posting
- Creating an Excellence in Mentoring Initiatives (EMI) PVL
- Minimum Job Posting Periods
- Recruitment Records Retention
Recruitment
- Advertising and Job Board Integrations
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Indeed User Guide
Description of the functionality of Indeed.com, and steps to sponsor jobs with this source
- Sponsoring a Job on Indeed
Recruiting on Your Website
Applicant Assessment
Reviewing Materials
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Assessment and Evaluation Plan
A form to be used by hiring administrators to document the steps of the assessment and evaluation process used for recruitment.
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Guide to Redacted Application Screening
Redacted application screening is the practice of removing personally identifiable information from application materials in order to reduce bias in the recruitment process.
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Application Screening Form
Used to screen and evaluate application materials.
Interviewing Resources
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Best Practices for Employment Interviews
An overview of best practices for facilitating interviews.
- Best Practices for Employment Interview Questions
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Interview Evaluation Form
Used by interviewers during or after an interview to summarize their evaluation of the candidate.
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Interview Questions and Notes Sheet
Used by interviewers to take personal notes in the interview.
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Interview Summary Tracking Tool
Used by search committee or hiring administrator to document the outcomes or summary of interviews.
Reference Check
- SH/SV Reference Check Process in JEMS
- SH/SV Automated Process FAQs
- SH/SV Reference Check Policy FAQs
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Guide to Reference Checks
Best practices and strategies for conducting reference checks, including sample questions.
- Institutional Reference Checks (IRCs): Program Guidelines
- IRCs: Overview for HR Professionals
- IRCs: FAQs for HR Professionals
- IRC Process for HR Professionals
- IRC Website for Candidates
- SkillSurvey
Selecting a Finalist
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Hiring Reason Form
This is an optional form to be used by hiring administrators to document the reason a candidate was selected for a position.
Applicant Communications and Offer Letter Templates
- FLSA language for recruitments
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Offer Letter Attachment
Updated 2/03/2023
Academic Staff
Faculty
Student Assistant
- Project/Program Assistant (Annual)
- Project/Program Assistant Reappointment Letter (Annual)
- Project/Program Assistant Reappointment Letter (Academic)
- PA Non-Exempt (Annual)
- PA Non-Exempt (Academic)
- PA Reader/Grader
- Research Assistant
- Teaching Assistant Appointment Letter (Academic)
- TA Non-Exempt (Academic)
- Fellow/Trainee Stipend Adjustment Language
Rehired Annuitant
Temporary Employee (TE)
University Staff
Enter and Manage the Hire
Questions?
Contact Talent Acquisition.