This toolkit is designed to guide Human Resources professionals through the hiring process for Faculty, Academic Staff, Limited Appointees, and University Staff employees.
For recruitment and hiring resources for supervisors and hiring managers, please visit the Supervisor Recruitment Toolkit.
Recruitment Planning
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- Recruitment Efforts Plan (REP)
The REP is designed to ensure that adequate recruitment and outreach steps are taken to attract and recruit a pool of qualified applicants. Each requisition requires a completed REP to be uploaded in Workday.
- Recruitment Efforts Plan (REP)
RAS Process Overview
Recruitment Preparation
Creating a Vacancy
- Recruitment Waiver Reasons
- Best Practices for Writing Job Postings
- DEI Job Application Statement Guidance
- Business Title Guidelines
- Tips for Writing Unique Responsibilities
- Developing Job Criteria
- Advertising Salaries and Total Compensation: Best Practices
- Recruiting with Multiple Job Titles on One PVL
- Job Posting Best Practices for Permanent Residency and H1-B Sponsorship
- Companion PVLs
- Creating a Notice PVL
- Creating a WI RISE PVL and Job Posting
- Creating an Excellence in Mentoring Initiatives (EMI) PVL
- Minimum Job Posting Periods
- Recruitment Records Retention
- Third-Party Recruitment Guidelines
Recruitment
- Advertising and Job Board Integrations
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Indeed User Guide
Description of the functionality of Indeed.com, and steps to sponsor jobs with this source
- Sponsoring a Job on Indeed
- Building Talent Pipelines in LinkedIn Recruiter
Recruiting on Your Website
Applicant Assessment
Reviewing Materials
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Guide to Redacted Application Screening
Redacted application screening is the practice of removing personally identifiable information from application materials in order to reduce bias in the recruitment process.
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Application Screening Form
Used to screen and evaluate application materials.
- Referral Priority Information Guide for HR Professionals
Interviewing Resources
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Best Practices for Employment Interviews
An overview of best practices for facilitating interviews.
- Best Practices for Employment Interview Questions
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Interview Evaluation Form
Used by interviewers during or after an interview to summarize their evaluation of the candidate.
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Interview Questions and Notes Sheet
Used by interviewers to take personal notes in the interview.
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Interview Summary Tracking Tool
Used by search committee or hiring administrator to document the outcomes or summary of interviews.
Reference Check
- SH/SV Reference Check Process in JEMS
- SH/SV Automated Process FAQs
- SH/SV Reference Check Policy FAQs
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Guide to Reference Checks
Best practices and strategies for conducting reference checks, including sample questions.
- IRCs: Overview for HR Professionals
- IRC Website for Candidates
- SkillSurvey
Selecting a Finalist
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Hiring Reason Form
Documentation of why a candidate was selected for a position is required. This is an example of a way to document the reason a candidate was selected for a position. Best practice is to retain this form in the recruitment file.
Applicant Communications and Offer Letter Templates
Academic Staff
Faculty
Student Assistant
Research Assistant
Teaching Assistant
Rehired Annuitant
Temporary Employee (TE)
University Staff
Enter and Manage the Hire
Questions?
Contact Talent Acquisition.