Recruitment Toolkit

More information: TREMS | JEMS

Recruitment Planning

RAS Process Overview

Recruitment, Assessment and Selection Checklist
Comprehensive overview of the RAS process.
Standard Recruitment Flowchart
Internal Recruitment Flowchart
Centralized Recruitment Flowchart

Determine Type of Recruitment

General Information Regarding Recruitment
A document summarizing whether or not an open recruitment is required. Includes information on Graduate Assistant and Employee-in-Training recruitments.

Recruitment Preparation

Creating a Vacancy

CHRIS Manual
PVL Manual
JEMS PVL and CHRIS Direct Hire Waiver Reason Codes
A list of waiver reason codes used in JEMS PVL and CHRIS.
Direct Hire Waiver Reasons
Steps for Hiring After a Position has been Approved and Posted
Recruitment File Checklist
Minimum Posting Periods and Required Recruitment Forms and Scope
Working Title Best Practices

Recruitment

Advertising agreements
List of advertisement contracts with multiple publications and advertisement sources
Badger Connections
Searchable database equipped with 750 advertisement resources across disciplines and job groups
Diversity Connect
This initiative supports the recruitment of top diverse talent and ensures affirmative action compliance in all open positions at UW–Madison
Unconscious Bias Video - Hiring the Best and Brightest
A resource for hiring committees.
Supplemental Guidebook - Hiring the Best and Brightest
International Hires Recruitment Guidelines
Description of guidelines to comply with requirements of the Department of Labor for recruitment of international hires.
Best Practices for Job Postings to Qualify for Permanent Residency and H-1B Sponsorship in Teaching Occupations
Integration of jobs.wisc.edu with external job boards
Information related job boards that integrate with jobs.wisc.edu and are scraping our jobs automatically
Indeed User Guide
Description of the functionality of Indeed.com, and steps to sponsor jobs with this source
Sponsoring a Job on Indeed Central

Recruiting Using Social Media

Applicant Assessment

Reviewing Materials

Assessment and Evaluation Plan
A form to be used by hiring administrators to document the steps of the assessment and evaluation process used for recruitment.
Guide to Blind Application Screening
Blind application screening is the practice of removing personally identifiable information from application materials in order to reduce bias in the recruitment process.
Applicant Materials Screen (AMS) training documentation
AMS is a step-by-step process for assessing applicant materials based on pre-determined, job-related, and non-discriminatory criteria.
AMS Process Flow Chart
AMS Worksheet #1
Download and save this worksheet to use in the AMS process. (.xls file)
AMS Worksheet #2
Download and save this worksheet to use in the AMS process. (.xls file)
AMS Worksheet #3
Download and save this worksheet to use in the AMS process. (.doc file)
AMS Tracking Tool
Download and save this file to track your AMS results. (.zip folder – open to access the .xlsm file – requires Excel 2007 or newer)
Application Screening Form
Used to screen and evaluate application materials.

Helpful Websites for Creating Screening Criteria

Interviewing Resources

Interview Dos and Don’ts
An overview of best practices for facilitating interviews.
Interview Evaluation Form
Used by interviewers during or after an interview to summarize their evaluation of the candidate.
Interview Questions and Notes Sheet
Used by interviewers to take personal notes in the interview.
Interview Summary Tracking Tool
Used by search committee or hiring administrator to document the outcomes or summary of interviews.
Quick Guide to Interviewing

Reference Check

SH/SV Reference Check Process in JEMS
SH/SV Automated Process FAQs
SH/SV Reference Check Policy FAQs
Reference Check Dos and Don’ts
Helpful ideas and best practices for those involved in conducting reference checks.
Reference Check Questions
A form to be used by those conducting reference checks which includes sample questions.
Reference Check Guidelines
A more comprehensive resource of reference check best practices and strategies, including sample reference check questions.

Selecting a Finalist

Hiring Reason Form
This is an optional form to be used by hiring administrators to document the reason a candidate was selected for a position.

Applicant Communications and Offer Letter Templates

Offer Letter Templates: Template letters to be used to confirm terms of an appointment with the selected candidate. Templates were updated on 4/10/2020.