Recruitment Toolkit

More information: TREMS | JEMS

Recruitment Planning

General Information Regarding Recruitment
A document summarizing whether or not an open recruitment is required. Includes information on Graduate Assistant and Employee-in-Training recruitments.

Diversity Connect and Advertising
This initiative supports the recruitment of top diverse talent and ensures affirmative action compliance in all open positions at UW–Madison
Unconscious Bias Video - Hiring the Best and Brightest
A resource for hiring committees.
Supplemental Guidebook - Hiring the Best and Brightest
International Hires Recruitment Guidelines
Description of guidelines to comply with requirements of the Department of Labor for recruitment of international hires.
Best Practices for Job Postings to Qualify for Permanent Residency and H-1B Sponsorship in Teaching Occupations
Integration of jobs.wisc.edu with external job boards
Information related job boards that integrate with jobs.wisc.edu and are scraping our jobs automatically
Indeed User Guide
Description of the functionality of Indeed.com, and steps to sponsor jobs with this source
Inviting Candidates to Apply

Assessment and Evaluation Plan
A form to be used by hiring administrators to document the steps of the assessment and evaluation process used for recruitment.
Guide to Redacted Application Screening
Redacted application screening is the practice of removing personally identifiable information from application materials in order to reduce bias in the recruitment process.
Applicant Materials Screen (AMS) training documentation
AMS is a step-by-step process for assessing applicant materials based on pre-determined, job-related, and non-discriminatory criteria.
AMS Process Flow Chart
AMS Worksheet #1
Download and save this worksheet to use in the AMS process. (.xls file)
AMS Worksheet #2
Download and save this worksheet to use in the AMS process. (.xls file)
AMS Worksheet #3
Download and save this worksheet to use in the AMS process. (.doc file)
AMS Tracking Tool
Download and save this file to track your AMS results. (.zip folder – open to access the .xlsm file – requires Excel 2007 or newer)
Application Screening Form
Used to screen and evaluate application materials.

Interview Guide
An overview of best practices for facilitating interviews.
Interview Evaluation Form
Used by interviewers during or after an interview to summarize their evaluation of the candidate.
Interview Questions and Notes Sheet
Used by interviewers to take personal notes in the interview.
Interview Summary Tracking Tool
Used by search committee or hiring administrator to document the outcomes or summary of interviews.
Diversity, Equity, and Inclusion Interview Questions
Interview questions to better understand applicants' experiences and thoughts on diversity, equity, and inclusion.

Hiring Reason Form
This is an optional form to be used by hiring administrators to document the reason a candidate was selected for a position.

Offer Letter Templates: Template letters to be used to confirm terms of an appointment with the selected candidate.