UW–Madison uses the Job and Employee Management System (JEMS) to create person, position, and job transactions and track approvals and entry into the Human Resources System (HRS).
JEMS Applications
JEMS is split into two applications that each contain two functions.
JEMS PVL and Rate/Title Change
- PVL – used to create and manage Position Vacancy Listings (PVLs) to recruit open positions
- Rate/Title Change – used by HR to track Rate/Title changes for Faculty, Academic Staff, Limited Appointees, University Staff, and Temporary Employee positions
JEMS Hire and Job Change
- Hire – used to enter hires of all UW–Madison appointments (except Student Help) into HRS
- Job Change – used for divisions to track job changes for all employee types (except Student Help)
JEMS CHRIS and CHRIS-HR
- JEMS CHRIS and CHRIS-HR were previously used for some functions related to University Staff. Both of these applications have been decommissioned and necessary functionality was merged into the remaining two JEMS applications. Email the OHR JEMS Access team with any questions.
Get Access
- Complete the JEMS Authorization Form.
- Sign form:
- To add access, signatures of user, supervisor, and divisional custodian are all required.
- To remove access, only the signature of divisional custodian is required. (In many cases the user has left UW employment so they are unable to sign the form and there is clear understanding of why access is being removed.)
- Email completed and signed form to JEMSAccess@ohr.wisc.edu.
- If routing the form through DocuSign for electronic signatures, you may add JEMSAccess@ohr.wisc.edu as a recipient for the OHR JEMS Custodian signature.
Refer to the UWMSN – Job and Employment Management System (JEMS) – Authorization Instructions KB document for detailed instructions on completing and submitting the JEMS Authorization Form.
Access Instructions and Troubleshooting
Refer to the UWMSN – Job and Employment Management System (JEMS) – Access Instructions and Common Troubleshooting KB document for detailed information on launching JEMS from supported internet browsers and troubleshooting common JEMS issues.
You may also contact the divisional custodian for your division.
Divisional Custodians
Divisional custodians provide guidance and approval for JEMS access requests. Divisional custodians may also be able to provide support regarding using JEMS.
Scheduled Maintenance
Maintenance occurs on Sunday mornings from 4AM–8AM. All JEMS systems are unavailable during this time and users should not attempt to log in.
Resources and Forms
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Training and Support
Training
The Office of Human Resources offers training on JEMS systems and how they are used for various personnel transactions.
Sign up for HR Systems Training
Support Documents
- JEMS PVL and Rate/Title Change
- JEMS Hire and Job Change
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JEMS Data Collection Forms
Use the forms below to collect the information necessary for adding a person into JEMS.
HRS Add Person Form
Add a Person (POI only)
HRS Change Forms (use for changes in JEMS)
- Change a Position
- Job Change (with a Position)
- Job Change (without a Position) | SH only
- Change a Person
Additional forms are available under the function/module areas listed on the Administration page.