Business email addresses for University of Wisconsin–Madison employees are considered public data and can be provided to requesters under Wisconsin Public Records Law. Request processes and exact usage of the information is determined by different UW-Madison offices for different audiences. Use of UW-Madison email addresses by employees must comply with the University of Wisconsin Acceptable Use of Information Technology Resources policy.
Note: Only business email addresses are considered public data and made available to requesters. Employee home/personal contact information is considered confidential except for specific uses. If you need UW employee home/personal contact information, please email the OHR HRIS team to determine if that will be possible for your use case.
Please use the appropriate resource below to determine the appropriate method for you.
Human Resources
UW HR employees with access to the University of Wisconsin Business Intelligence (UWBI/OBIEE) system may export lists of business email addresses using the Business Directory report (UWBI > Human Resources and Finance > Workforce Dashboards > Directories > Business Directory tab).
For more information about using UWBI, refer to the OHR UWBI/OBIEE & Tableau Systems page.
If you need access to UWBI, refer to the HRS Access Guide.
Research
If you intend to use UW employee business emails for research purposes (study recruitment, etc.), you must use the DoIT Mass Email service. Refer to the IRB Email Recruitment Guidelines for more information.
Campus Communications
The UW-Madison List Library is a collection of employee email lists maintained by DoIT available to university leadership and central offices. Authorized individuals may use the lists to send emails to employees that are directly related to work or employment matters. There is no cost for using the List Library.
Please contact your unit’s Communications Director or Dean/Director’s Office if you wish to send an email using the List Library.
All Other Uses
Any other individuals who would like to request UW employee business email addresses, please follow the information and instructions on the UW-Madison Wisconsin Public Records page.
See Also
Contact
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HR Information Systems
Office of Human Resources