University of Wisconsin–Madison

Direct Deposit

The University requires all employees to have direct deposit. Direct deposit of your paycheck into your financial institution means no lost or stolen paper checks and no special trip to your bank or credit union. Direct deposit of your check is available in any financial institution throughout the U.S. and Puerto Rico.

Direct deposit and paycheck date

Payment will be direct deposited at your financial institution on the date according to the pay schedule. When the normal pay date falls on a Federal Reserve (bank) holiday, a Saturday or Sunday, the date that payment is available to you will be the day prior to that day. If paid monthly, and the pay date of January 1 is on a Saturday or Sunday, the pay date will be the first working day of the new year to avoid tax problems. Pay dates for June monthly checks are the last workday in June due to the end of the fiscal year.

Submitting your direct deposit information

Effective November 4, 2019, you can enter and update your direct deposit information using the Payroll Information module in MyUW.

Detailed instructions can be found online in English and other languages.

If you prefer to submit a paper form instead, you can submit the direct deposit form in person to your department Payroll/HR office, or to the Office of Human Resources at 21 N. Park Street, Suite 5101, Madison WI. You must present a valid photo ID when you submit the paper form.

For security purposes, UW–Madison will not accept direct deposit forms via email.

Effective date

Once you submit a direct deposit update, we encourage you to monitor your Earnings Statement to verify your payment was direct deposited. Learn more about understanding your Earnings Statement.

Changing your financial institution

If you have direct deposit and change your financial institution, you must update your direct deposit information with UW–Madison. You can make an update through MyUW or submit a new Direct Deposit Authorization form.

Detailed instructions can be found online in English and other languages.

If your account is closed and you fail to notify us, receipt of your paycheck may be delayed until the monies are received back from the financial institution.

Direct depositing into multiple accounts

You are able to direct deposit in up to three accounts, and can designate this in MyUW or on your Direct Deposit Authorization form. You will need to designate one account as a primary account.