University of Wisconsin–Madison

Transfer to a State Agency

Overview

When you transfer from UW-Madison to a State of Wisconsin agency, your benefits will generally end at the end of the month in which your UW employment terminates. You must take action with your new employer within 30 days of the start of your new position to maintain your benefits.

You will receive a continuation notice that outlines your continuation or conversion rights to the benefit plans that you were enrolled in at the time of termination from UW. Contact HR if you have any questions.

Beneficiary Designation

You should review and update your Beneficiary Designation(s) with each Qualifying Life Event.

Benefits Available at Other State Agencies

You will be able to maintain your enrollment in the following benefit plans at your new state agency position as long as you submit an application to your new state agency within 30 days of your start date:

  • State Group Health Insurance (SGH)
  • Uniform Dental Insurance (Delta Dental)
  • Supplemental Dental Insurance (Delta Dental)
  • DeltaVision Insurance
  • State Group Life Insurance (SGL)
  • Income Continuation Insurance (ICI)
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)

Benefits Not Available at State of Wisconsin Agencies

Some benefits are only available to UW employees. If enrolled in UW specific benefits, you may be able to continue or convert coverage.

Life Insurance

Individual & Family Group Life (I&F) And UW Employees, Inc Life (UWE)

Coverage ends at the end of the month in which your UW employment terminates.

You may convert coverage to an individual whole life insurance by submitting a conversion application and first premium directly to Securian within 31 days of the coverage end date. Contact the UW Shared Services at serviceoperations@uwss.wisconsin.edu or (888) 298-0141 for a conversion application.

University Insurance Association (UIA) Life

Coverage continues until December 31 following your termination date provided the premium is paid through that date.

You may convert coverage to an individual whole life insurance by submitting a conversion application and first premium directly to Securian within 31 days of the coverage end date. Contact the UW Shared Services at serviceoperations@uwss.wisconsin.edu or (888) 298-0141 for a conversion application.

Accidental Death and Dismemberment (AD&D)

Coverage ends at the end of the month in which your UW employment terminates.

You may convert your coverage to an individual policy by contacting Zurich American Insurance Company at 1-800-834-1959 within 60 days of your coverage end date. (reference UW System Policy # GTU-8364005.) Contact the UW Shared Services at serviceoperations@uwss.wisconsin.edu or (888) 298-0141 for a conversion application.

Retirement Plans

Wisconsin Retirement System (WRS)

The WRS covers all eligible state employees. If you are eligible for the WRS at your new state agency, you do not have to take any action to maintain enrollment.

UW 403(b) Supplemental Retirement Program (SRP)

Contributions will end automatically on your last paycheck. Contact your provider for information about your account and distribution options.

Wisconsin Deferred Compensation (WDC)

If you contribute to WDC, you should confirm your election amount with your new state agency to ensure deductions continue. You must inform WDC directly about your change in employer.

Sick leave balances will transfer to the state agency. Sick leave does not transfer to State Authorities, including UW Hospitals and Clinics.

Vacation and banked leave/ALRA hours may transfer. In the event that hours are not accepted by the state agency, they will be paid out as a lump sum.

Personal Holiday balances will be paid out as a lump sum.