When an employee moves from a University Staff (US) position to an Academic Staff (AS) or Limited Appointee (LI) job title by means other than recruitment, that employee is given the choice between maintaining their US classification or moving to the AS or LI classification associated with the job title through Employee Choice. It is required for the divisional Human Resources team to consult with the employee before the process is initiated in Workday as this decision has impact on the employee’s benefits.
This change in classification can be made at any point during the employee’s time in the position and cannot be reversed. The Employee Choice change will be made effective according to the policy outlined in the Employee Choice Processing Dates document.
Processing in Workday
| Step 1: Meet with Employee |
Set up a meeting with the employee who is eligible for Employee Choice to discuss the changes that will take place if they move from US to AS/LI. Some potential changes may include:
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| Step 2: Complete Documentation |
Send the employee the Transfer via Employee Choice form. This document provides comparison between appointment information and benefits between the University Staff and Academic Staff/Limited Appointee appointment. Completed forms will serve as the employee’s formal agreement to the terms of the Employee Choice transition. |
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Step 3: Update existing position via Job Requisition |
Follow the process outlined in Create and Process Recruitment Waiver Job Requisitions including the following items:
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Step 4: Process Job Change in Workday |
Follow the process outlined in Change in Responsibilities and Title – Promotion, Lateral, or Demotion including the following items:
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