Overview
The University of Wisconsin-Madison is dedicated to attracting, retaining, and rewarding a highly qualified and diverse workforce. Our Compensation Philosophy emphasizes encouraging excellence by rewarding individual contributions that align with the university's mission and goals, supporting competitive and equitable compensation practices, establishing a foundation for career progression, and providing a comprehensive benefit package.
To support this philosophy, we have established Salary Administration Guidelines (SAG) to help schools, colleges, and divisions implement consistent, equitable, and market-informed compensation practices. Detailed information about job titles, salaries, and position descriptions can be found at our Title and Standard Job Description (SJD) Library.
In some cases, a position's title may need to change based on the role's responsibilities and organizational needs. A title change may or may not result in a salary adjustment.
For employees receiving a base adjustment who also have a Temporary Work Assignment (TWA), consider whether an adjustment to the TWA is appropriate. If a change is warranted, refer to the Temporary Change in Responsibilities HR Guide for processing instructions.
The resources below provide information on rate and title changes including adjustment types, request procedures, required justifications, template memos to employees, and processing requests in Workday.
Processing in Workday
The table below outlines which Workday process to use for each adjustment type. For required attachments in the Workday business process, please reference the Salary Adjustment Justification Matrix for required evidence for need and supporting documentation.
Note: All permanent compensation adjustments require review/approval by the CCoE. Please route to your CCoE contact listed in our Workday – CCoE Ad Hoc Approval HR Guide.
| Adjustment Type | Permanent Base Adjustment | Temporary Work Allowance | Bonus (Lump Sum) | No Rate Change |
|---|---|---|---|---|
| Change in Responsibilities & Title | Change in Responsibilities and Title - Promotion, Lateral, or Demotion | |||
| Change in Unique Responsibilities (No Title Change) | Change in Unique Responsibilities | Standard Job Description (SJD) Updates | ||
| Temporary Change in Responsibilities | Temporary Change in Responsibilities | |||
| Market Competitive/Retention | Compensation Change |
|||
| Performance | Compensation Change | One-Time Payment (OTP) | ||
| Parity | Compensation Change |
Additional Resources
- CCoE - Ad Hoc Approval
- Compensation Toolkit
- Manager & Supervisor Job Aid: Pay Progression
- Not in Good Standing for Performance
- Pay Increases
- Payment for Additional Temporary or One-Time Work
- Position Description Changes Decision Tree
- Progression Within Range (PIR) Review
- Salary Adjustment Justification Matrix
- Salary Adjustments, HR Policy UW-5023
- Salary Adjustments - Amounts & Payment Type
- Salary Administration Guidelines (SAG)
- Salary Notification Template
- Template Justification for Salary Adjustment
Questions?
Contact compensation@ohr.wisc.edu.