All Universities of Wisconsin faculty and staff, including UW–Madison, will use Workday for self-service tasks beginning July 7. This includes submitting time off, managing employee information, accessing job-related training, and more.
Overview of What Is Changing for MyUW
Topics for employees
Questions?
If you have questions that are not answered by these resources on this page, please contact your department HR office.
Language Assistance
For assistance with translation or interpretation, please contact Cultural Linguistic Services.
Workday Training
Workday training will be available to UW–Madison employees beginning in May. Online training begins May 6. In-person training begins July 21 for employees who do not use a computer in their work.
Career Profile
In Workday, the Career Profile is a section where employees can update and manage information about their career, skills, and experience. The Career Profile may be accessed by viewing the Job Profile in Workday and selecting the Career button.
Employment
Employment details including information for new and current employees.
Overview and Settings
Learn how to manage settings in Workday such as notifications, tasks, shortcuts, and more. Information includes how to navigate to Workday from MyUW.
Payroll
Information about UW–Madison employee pay schedules, earnings statements, direct deposit, and tax resources.
- Model my pay
- Set up payment elections (Direct Deposit)
- Benefits and pay hub how-to video
- Remove and edit payment elections in Workday: direct deposit
- Complete state and local tax withholding elections
- Complete federal tax withholding elections
- Manage voluntary payroll deductions for charitable contributions
- View and print payslips
Performance
Access performance management tools and complete performance reviews.
Personal Information
Update contact information, emergency contacts, preferred name, and other personal details.
- Editing personal information in Workday
- Legal name change
- Preferred name change
- Change self identification of a disability in Workday
- Change my veteran status
- Change profile photo in Workday
- Adding or changing emergency contacts in Workday
- Change my work space
- Home contact change
- Manage education history
- UW–Madison business title guidelines
Remote Work Agreement
Submit or update Remote Work Agreement (Flexible Work Arrangement) through Workday. Links to resources to support you in working remotely including UW–Madison’s policy are also available.
Reporting
- Below is information for general HR reports including the process to find, view and generate reports. Report access is determined by security access or roles.
- Running and scheduling a report in Workday
- Basics of reporting in Workday
Time and Time Off
Time and time off: Learn how to request time off and submit timesheets. Review leave balances and absence types.
Time Clocks
Time clocks allow select employees to log their working hours by clocking in and out. The following four divisions will use time clocks: UW Athletics, Facilities Planning & Management, University Housing, Recreation and Wellbeing. Below are HR resources specific to these areas.
Workday Learning
Starting in July 2025, employees will be able to access and track a limited number of courses in the Workday Learning module. All other employee training at UW–Madison will transition to Workday in phases after go-live. The Office of Human Resources (OHR) Professional Development website will also remain available and employees will continue to receive campus employee communications with instructions to sign up for courses and events.
Workday Mobile
Learn how to download the Workday app, log in, and complete tasks on a smartphone.