UW–Madison is offering a three-part in-person training series to help employees learn how to use Workday on a computer and smart phone. The training series is designed for employees who do not use a computer in their work. Sessions will be held between July 21-August 8, 2025 for daytime, second, and third shifts.
All Universities of Wisconsin faculty and staff will use Workday for employee self-service tasks. Online Workday training begins May 6 for supervisors and employees who use a computer.
Session information:
- Sessions will be available in English, Spanish, Hmong, Tibetan, Chinese, and Nepali (languages supported by Cultural Linguistic Services)
- Employees can register by contacting their supervisor or local HR representative
- Attendance will be tracked by the Office of Human Resources
- Divisions may require this training
Translated session information posters:
What to bring to each session:
- Wiscard
- NetID login and password (employees are encouraged to practice logging into MyUW before attending the sessions)
- Optional: smartphone (if they want to use Workday mobile app)
Training schedule (topics may change):
- Session 1 (July 21 – 25): Log in; view pay slips and leave balances
- Session 2 (July 28 – August 1): Update W2, W4, and benefits
- Session 3 (August 4 – 8): Apply for internal positions; accept lump sums
All Universities of Wisconsin faculty and staff will use Workday for employee self-service tasks. Online Workday training begins May 6 for supervisors and employees who use a computer.
Before the training
Before the in-person Workday training sessions, employees can practice logging into MyUW and get computer support at the Cultural Linguistic Services (CLS) Workplace Learning open computer labs. Find more information on the CLS Workplace Learning webpage.
Instructions to log into MyUW on a campus computer:
Do you need an accommodation to attend?
If you need ASL interpretation or other accommodation, email accesscenter@ohr.wisc.edu as soon as possible. Requests should be made no less than two weeks before the event. We will attempt to fulfill requests made after this date but cannot guarantee that they will be met.
Frequently Asked Questions
Why do I need to learn to use Workday?
On July 7, all Universities of Wisconsin – including UW–Madison – will use Workday. Learning how to use Workday on a computer or smartphone empowers employees to access critical information about their employment. This includes viewing and printing payslips, benefits information, managing tax withholdings, and much more.
Where can I find more information about the online Employee Self-Service and Manager-Self Service Workday training?
Online Employee Self Service and Manager Self Service Workday training for employees who regularly use a computer at work begins May 6. Employees will receive instructions via email from UW–Shared Services when training is live.
Why do the trainings start on July 21 if Workday is available on July 7?
These sessions will be held after the first payroll is processed in Workday to ensure greater data accuracy. This will empower employees to see their actual data in the system such as a payslip or earning statement. Prior to July 21, this information may not be available in Workday. This will ensure employees receive information just in time to apply what they have learned.
Can my school, college, or division make this training required?
Yes. Schools, colleges and divisions may have additional requirements. If you have any questions contact your HR professional.
Which divisions are enrolling employees in this training?
Athletics, Facilities Planning & Management (FP&M), University Housing, Recreation & Wellbeing, Wisconsin Union, University Health Services (UHS).
How do I sign up for in-person Workday training?
Contact your HR professional/supervisor to sign up. They will help you determine the date, time, language, and location of which session you will attend.
Can Trades/Craft Workers attend these training sessions?
Yes, the training is designed to help employees learn how to use Workday on a computer and smartphone. This includes Craft Workers/Trades employees as the training series is designed for employees who do not use a computer in their work. If you have any questions, contact your local HR professional.
When and where will the training sessions be held?
To find out the date, time, language, and location of your session, contact your supervisor or local HR representative. They will help you determine which session you should attend.