University of Wisconsin–Madison

Title and Standard Job Description Library

This library has titles, salaries, and information for all jobs at UW–Madison.

Academic Staff, University Staff, and Limited Appointee Titles

Standard job descriptions are only available for academic staff, university staff, and limited appointee titles. These titles and salaries are matched to the market.

A standard job description describes work at a high level and connects university jobs to similar jobs in the market. It reflects a general set of job responsibilities without regard to any specific employee. It describes the work, role, and organizational impact. A position description is unique to an individual employee. 

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Results: 1

Graduate Advisor

Job Group: Academic Services and Student Experience
Job Subgroup: Academic Advising
Salary Range (Annual): 18: $44,543-82,851
Employee Category: Academic Staff
Job Code: AE239
  • Job Summary:
    Coordinates and executes the development and implementation of the administrative and student service activities of graduate degree program(s) and/or certificate(s). Performs activities which may include: recruitment, admissions, new student orientation, academic advising, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, course and/or program assessment, and academic program review. Strives to create a welcoming, equitable, and inclusive work environment.
  • Job Responsibilities:
    • Serves as the primary resource for graduate applicants ,current students, faculty, staff, and other stakeholders of an academic program
    • Provides information and resources about educational options and graduate school academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources
    • Provides in-depth advising services promoting graduate student success, retention, and degree completion. Advises graduate students on programs, curriculum, graduate education, and university policies, processes, and procedures
    • Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
    • Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
    • Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review
    • Provides guidance and/or develops policy and procedure recommendations and/or changes related to graduate programs
    • Participates in the campus-wide advising community, graduate community, etc. providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
  • Education:
    Bachelor's Degree Preferred Minimum
  • FLSA Status:
    Exempt
  • Institution Job:
    No
  • Required Supervisory Duty of at Least 2.0 Full-Time Equivalent (FTE) Employees:
    No
  • Employee Category:
    Academic Staff
  • Scaled Job:
    No
  • Salary Range (Annual):
    18: $44,543-82,851
  • Job Code:
    AE239: Graduate Advisor

Knowledge and Skills Learning Resources

Each standard job description is linked to a list of knowledges and skills. Knowledges and skills are optional resources to support employee learning and development. Visit the Knowledges and Skills Learning Resources website to learn more.

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